Department of Management- Kinds of company meetings Meeting of Members Meeting of Directors Meeting of Contributors Annual General Meeting Importance of AGM Provisions Regarding AGM Power of Tribunal to call an AGM BOARD OF DIRECTORS Requisitionists themselves The Tribunal section

1. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
Affiliated Institution of G.G.S.IP.U, Delhi
B.Com (H) 3rd Semester
Corporate Law (888207)
Kinds of Company Meetings

2. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
Kinds of Company Meetings
I) Meeting of
Members
II) Meeting of
Directors
III) Meeting
of Creditors
IV) Meeting
of
Contributors
•Annual General
Meeting U/S 96
•Meeting of BOD •Debenture
Holders Meeting
•During Winding
up
•Extra Ordinary
General Meeting
•Meeting of
Committee
•Creditors During
Winding up
•Class Meeting

3. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
(I)Annual General Meeting
It’s a meeting of the members of the company to be held once a year
It is the only meeting of shareholders
All Companies Public or Private will conduct
with or without share capital AGM
One Person company need not conduct AGM

4. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
1 Importance of AGM
SPECIAL BUSINESS
•Consideration ---Balance Sheet
Profit and Loss Account
Directors & Auditors Rep
• Declaration of Dividend
• Appointment of Directors
• Appointment of Auditors & Fixation of
Remuneration
• All Businesses other than Ordinary
Businesses
•Sending Notice + Statement
•By passing Special Resolution

5. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
2 Provisions Regarding AGM
1rst AGM ( sec 96)
•Within 9 months from the date of closing of
Financial Year
•It’s a statutory necessity
Power to convene AGM
•Authority --------- ------------BOD
•If MD, MS, Officer---------Ratification by
calls meeting BOD necessary
Subsequent AGM (96 Sec)
• within 6 months form the closing of
financial year
•Adjourned meeting will not count a separate
meeting
•Gap between 2 meetings should not be
more than 15 months
•Extension of 3 months by Registrar----for
special reason----gap between 2 AGM should
not be more than 18 months
Notice
•Before 21days----------- of the meeting
•Short notice also--------if 95% of the share
holders give
consent
Information contained-------
Day, Hour Place
Not a National Holiday ( 9-6)
Can be a Holiday
Govt. can exempt
At the Registered office of the company or
City , town where RO is situated

6. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
3 Power of Tribunal to call an
AGM(sec97)
• If Default is made in holding AGM
• Tribunal can direct the Company
( on Application made to it)
Company , Officer …. fine upto 1 lakh
• Penalty
if default continues…..5000

7. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
4 Report of AGM(sec121)
Report
Every listed Company Registrar
within 30 days
Confirmation along with fees
Report must be dated & signed by chairman
Managing Director and Company Secretary
Fine
Company Officer
1 lakh- --5 lakh 25000 ----1 lakh

8. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
II Extra Ordinary General Meeting
AGM ………………………….General Meeting …………………………..AGM
held
for some urgent & special business
(regulation 42 of Table F)
EGM usually contains matters which cannot be postponed till the
holding of the next AGM
Explanatory statement along with notice
•Who can convene an EGM--- BOD ……..sec100(1)
Directors on Requisition…..sec100(2)
Requisitionists themselves…..sec100(4)
Tribunal (98)

9. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
BOD can call an EGM
By passing Ordinary Resolution in Board of
Directors Meeting
BOD must give 21 days Notice
Shorter notice can be served
1) BOARD OF DIRECTORS

10. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
2) Directors on requisition
As per section 100(2) of the Companies act the BOD must convene an EGM upon
receiving a written request or requisition from:
(i) Members holding 10% or more of the paidup share capital that carries the
right to vote in case of Public Company; or
(ii) Members holding 10% or more of the voting power of the company, if the
company does not have share capital
• Requisition must be given to the company a clear 21 days prior to the
proposed date of such EGM.
• It must be signed by all Requisitionists or by any one on their behalf in
writing.
• The requisition must state the purpose of the meeting.
• EGM must be held within 45 days of the receipt of the requisition from the
shareholders

11. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
3) Requisitionists themselves 100(4)
If BOD fails to call an EGM within 45 days of the deposit of a
valid requisition, then the meeting may be called by the
requisitionists themselves.
The EGM called by the requisitionists must be held within 3
months of the date of deposits of the requisition.
If in a requisitioned meeting there is no quorum present
within half an hour of the time fixed for the meeting, then as
per section 103 the meeting stands dissolved

12. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
4) The Tribunal section 98
If for any reason , it is impracticable for a company to call a meeting of the
company, other than an AGM, according to the provisions fo the articles or the
companies act , then the Tribunal may either:
(i) On its own or
(ii) On an application of any director of the company or
(iii) On an application of any member of the company who would be entitled to
vote at the meeting;
a) order a meeting of the company to be called, held and conducted in any
manner as it deems fit, and
b) give such ancillary directions which if thinks expedient, including directions
to modify the provisions of the companies act and of the articles of the
meeting

13. TRINITY INSTITUTE OF PROFESSIONAL STUDIES
Sector – 9, Dwarka Institutional Area, New Delhi-75
THANK YOU