Jyothi Vaidyanath is seeking a senior position in administration with over 25 years of experience in general administration and operations. She currently holds the role of heading the administration and operations team at ESSAR INFRASTRUCTURE LTD since July 2004, where she has successfully managed and overseen setting up of premises and supervised various departments. Prior roles include administrative positions at AL ZAHRA HOSPITAL in Sharjah, UAE and other companies in India. She holds a B.com degree and post graduate diploma in operations management and has strengths in developing functional plans, identifying opportunities, analyzing risks, and empowering and developing teams.

1. Jyothi Vaidyanath
Email: jyoraj93@hotmail.com
leo96jo@yahoo.com
Mobile: 9819730464/9819697879
Objective
I Jyothi Vaidyanath, aged 43, Always aiming to achieve organizational goals and growth by executing all
my learning and expertise to the fullest for the benefit of my team and company at large
25+ years of Experience in the field of General Administration and Operations. Looking for a senior
position in Administration.
Current roles and responsibilities (ESSAR)
ESSAR INFRASTRUCTURE LTD: July 2004 till date
Heading Administration & Operations team at BKC joined from July 2008. Till then was handling project
and operations single handedly. And have successfully managed & overseen setting up of the premises
right from the civil structure till operations. Right from setting up, supervised and managed activities of
various departments namely Administration, Business center, cafeteria, BMS, Security, organizing Mock
Drills, First Aid Trainings etc being a part of ERT, Mailroom & Procurement, HR, Transport services,
maintenance & engineering, housekeeping, Liasoning with Government officials and other 3rd
party
agencies etc. Also extended support to get any group company events and also an active member of team
taking all major cost saving decisions.
Milestones Achieved at ESSAR
• April 2007: Promoted to Deputy Manager from Assistant Manager
• Sep 2007: Promoted to Manager from Deputy Manager
• Apr 2010: Promoted to Sr. Manager from Manager
• Achieved Best women employee global – “Make it Happen”. (Thru nomination and
feedback from the subordinates
• House captain-Essar Stallions for the year 2015 – (4 houses)
 Critical Environment Management: - Sourcing and hiring the required talent for Mumbai, Building the
required redundancies in the system and putting effective controls 24/7 operations with uptime of
above 95% + across
 Budget Development: - Develop required OPEX @ CAPEX budgets and proposal for all regions.
 Systems and Processes: - development of required process & procedures to meet the site and
industry standards and ensure the implementation at sites for accountability, Transition of Projects
with required deliverables & operations.
 BCP & ERP Lead: - Ensuring Operational Effectiveness with effective team to ensure BCP & ERP by co-
ordinating with business leaders and other core team across.
 Efficiency and Savings: - Ensuring efficiency of the system across the department with agreed SLA’s
and minimal downtime and service.
 Industry Benchmarking :- Create industry bench marking in all possible areas to improve efficiency
and effectiveness
 Contribution to Business: - Source and develop new FM services opportunities.
 Customer Interactions: - Encourage and ensure team members to be innovative and create platform
for customer voice out.
 Customer Satisfaction :- Assurance of qualitative deliverable’s to customer requests/ concerns with
effective communication
Page 1

2. Jyothi Vaidyanath
Email: jyoraj93@hotmail.com
 Visibility & Attention: - encourage & Ensure team members maximize relationships & create visibility
for self and team.
 Amalgamation and Integration :- Act as management representative for smooth site & process
integration
 Success planning – Create succession planning for each position especially dependable on critical roles
across locations.
 Training & Certifications: - Identify various training needs for team and empower with training and
knowledge sharing sessions across regions.
Areas of Strength (Functional/ Technical Capabilities)
 Developing functional and backup plans to mitigate the risk involved in assignment and implement it
when the situation requires in FM Area ensuring no impact to business.
 Good judgement to identify several excellent opportunities for self and the company. Recognizing
opportunities taking decisive action to make the most out to them. Opportunities and encouraging
team to be consistent.
 Proficient in analysing risks involved in any assignment or new initiatives. SWOT analysis of the
project at hand to analyze the risk at the planning stage itself and prepare for any contingencies that
might occur. Undertakes the benefits and risks in the planning stage itself for smooth transition.
 Identifies cost reduction opportunities in reducing overall operations cost.
 Takes on an entrepreneurial approach utilizing knowledge of organizations internal operations and
strategic direction in prioritizing work and making decisions.
 Comes with best practices, technology invention, process improvements.
 Empower the team and delegates specific tasks and make them accessible.
 Constantly provides challenging team and implements for timely actions. Periodically taking time to
understand which of his team members needs to be coached and makes available to take for them to
desired expectations.
 Constantly provides challenging tasks and assignments to the team members. Ensure that everyone
in the team works in at least one assignment that challenges him and pushes him to a stretch goal.
 Goes out of the way to help others so as to get the best performance out of them. Makes it a point to
ensure that the potential of individuals are optimally utilized and they get opportunities in the
organization to demonstrate their abilities. Gives them challenging assignments, communicates the
expected performance standards and monitors it to ensure that they have to be performance
standards and also monitors it to ensure that they perform to their best.
 Looks forward to inputs from others. I have been successful team member to voice opinions and
ideas and frequently involves the team in both strategic and operational discussion meetings.
 Believes in empowering others and provides independence to handle assignments and take complete
ownership. Shares goals, sets direction, gives complete authority and makes them accountable for
the results.
Accessible very freely and gives them undivided attention and creates a climate where they never
hesitate to reach the team members and customers.
Page 2

3. Jyothi Vaidyanath
Email: jyoraj93@hotmail.com
 Very good at recognizing potential obstacles in a project. Develops incontinency plans that allow the
team to respond proactively to any progressing keeping end result in mind.
 Plan and executes task well within the resources effectively.
 Scopes in great the deliverables and timeline from the nascent stage of any project. Develops
schedules, tasks and people requirements which most often have not varied far from the actual.
 Has good project management from planning to execution.
 Great customer orientation
PROFESSIONAL EXPERIENCE
 AL ZAHRA HOSPITAL Sharjah, UAE
Designation: Secretary cum admin assistant in 3 Departments– May 1998 to September
2000
1. Laboratory: Typing Medical reports and sending them to the respective departments.
Collecting samples from the patients and logging them for the respective tests and keeping
them ready for the Histology, Cytology, Pathology and laboratory, and the other general
secretarial work as handling telephones, fixing appointment with the pathologist etc.
2. Personnel: Making all the necessary documents for visas, keeping perfect records of the
employees and doctors according to the departments, filing, telephones, faxes was reporting
to the Advisor @ Consultant to the Board of Directors of Al Zahra Hospital, contacting other
branches for any personnel work, and other general secretarial work.
3. Finance: Reporting to the Financial Controller and the Assistant Financial Controller,
preparing financial statements, invoicing, debit notes, cash bills, also typing agreements with
the software professionals and general secretarial work.
 TOMACO (PVT) LTD, Sharjah, UAE- Temporary Service- Leave Vacancy
Designation: Sectretary-cum-receptionist – cum admin - Jan 1998 to March 1998
Handling the telephone System Board & Secretarial work fortheir UAE Regional Office(Head Office).
Tomaco being a reputed supplier of hotel products, job involved handling the front-office activities,
including customer service, assisting all department in their reporting & correspondence, etc. Was
reporting to the General Manager.
 Window Craft, Sharjah, UAE
Designation: Admin Manager - Jan 1994 to July 1996
Window Craft being a small aluminium manufacturing company was handling complete office general
administration including the salary/wages of the workers and other back end office employees.
 S.B. Billimoria & CO, Bangalore, India
Designation: Admin Assistant June 1992 to August 1993
This company is a member of Ernst & Young International, the Accounting Firm. Was involved in
Secretarial, administration & Accounting functions in their Bangalore Office. Hands on experience in
Computerized & Manual book-keeping. Bank Receipts/ Payments, office administration and some
personnel work too. Was reporting to the Director and Partner of the Bangalore branch for both the
audit and consultation areas.
Nobel Systems, Bangalore
Page 3

4. Jyothi Vaidyanath
Email: jyoraj93@hotmail.com
Designation : Office Manager from June 1991 to May 1992
Noble Systems were software developers. I was handling complete office operations managing from
the reception, secretarial, accounts and coordination and helping the team in data entry of specific
projects etc.
Seetharam Agencies, Bangalore
Designation : Admin Assistant from 1989 to May 1991
It’s a trading company supplying general store and cosmetic and consumer products to retailers.
Personal
Date of Birth 5th
July, 1969
Nationality Indian
Address A/6, Gharkul CHS, Siddharth Nagar, Vakola Pipeline, Santacruz(East), Mumbai 400055
Marital Status Married
Qualification B.com, One year Diploma Course in Computers, Senior Grade Typewriting and Junior
Shorthand, PGDM Post graduate in Advance Diploma in Operations Management
Medalist in 10th
standard, zonal school 1st
rank holder and topper in PGD in IIBMS
Other Interest Nature walks , Reading , Good Organizer, Participating in
Social activities of NGO and other Groups.
Strength High level of Integrity , Passionate , Proactive , Solution finder
Team builder .
Languages English, Tamil, Kannada, Hindi, Malayalam
Hobbies Music, reading, Cooking
Page 4