This job description is for a personal assistant to the director of administration. The assistant will directly support the director by managing their schedule, preparing reports, arranging travel, setting up meetings, and handling correspondence and administrative tasks. General duties include assisting with policy development, strategic planning, and budgeting.

1. JOB DESCRIPTION
POSITION : Personal Assistant to Director
DEPARTMENT : Administration
REPORTING LINE : Director
Personal administrative support to the Director
‐ Report directly to the Director
‐ Liaise with all Head of Departments to ensure smooth operation
‐ Attend meetings
‐ Preparation of any other competent duties when assigned
‐ Preparation of correspondence reports
‐ Setup Director’s travel arrangements
‐ Maintain Director’s calendar
‐ Prepare and maintain Director’s reports
‐ Setup and co‐ordinate meetings and conferences
‐ Set up and co‐ordinate private events organized by the Director or the Company
Owner
‐ Create, transcribe and distribute meeting agendas and minutes
‐ Answer telephones and handle in appropriate manner
‐ Meet and greet VIP clients and visitors
‐ General clerical duties: photocopying, faxing, mailing and filling
‐ Maintain hard copy and electronic filling system
‐ Handle guest complaints and thank you letters addressed directly to the Director
‐ Handle relevant Contracts, Agreements (for Musicians, Hairdresser, Taxi Drivers, Golf
Rates, Taxi Fares and any other outsourced contracts)
‐ Handle the Head of Departments Weekly Schedule and Duty Monthly Rota
‐ Handle Gift and Complimentary Vouchers (relevant vouchers are issued only by PA
and are authorized only by the Director)
General Duties:
1) Assist to the Development of Policies and Procedures
2) Assist in Developing strategic plans and budgeting