1. Mary Thompson
1219 122nd
Lane NE, Blaine, MN 55434
612-205-2933 mrygoetze@yahoo.com
SUMMARY
Experienced, professional Executive/Administrative Assistant with 20 plus years’ experience
SKILLS
• Excellent customer relations and
communication skills (oral and written)
• Experience working with high level
executives including CEO’s, Board of
Directors, Presidents, Vice-Presidents
Directors and Managers
• Very strong organizational skills
• Microsoft Word, Power Point, Excel, Visio,
Outlook
• Lotus Notes
• Ariba Order System
• Kronos – Time Card Management System
• Concur Travel (both domestic and
international)
• Supervisory and Management experience
• Experience in Human Resources with new
hire information and orientation
• 20 years’ experience in event planning and
tradeshow coordination
EMPLOYMENT HISTORY
Cummins Power Generation, Shoreview, MN 2/6/12 – 12/3/15 (Company
RIF)
Administrative Assistant – HedgeHog Group and Project Management Organization
Supported 4 Directors and their teams, including up to 30-50 people on each team, both domestic
and globally
• Managed inbox and calendars for Directors
• Arranged travel, coordinated visa’s and passports, processed expense reports through Concur
• On boarded new employees including giving new hire orientation. Off-board employees when
leaving
• Organized all department events and meetings with all aspects of coordination from venue
meals, materials and presentations
• Updated and maintained company contact lists, distribution lists, databases and organizational
charts as needed.
• Organized and gathered information for monthly reports
• Assisted with managing costs for department, including supplies and other purchases for
department
• Assisted in coordination of new laptops, software for departments and insured successful
implementation
Accomplishments:
• Coordinated 2 large scale moves for entire group to different buildings and areas of company
• Coordinated move from Lotus notes to Outlook for team and helped with smooth transition
• Coordinated trip for group to corporate office in Columbus, Indiana for 40 people 3 weeks after
starting company and received very positive feedback.
• Coordinated several large meetings, retirement events that received great praise
• Received Legacy Award in 2013 for assistance in helping team.
Member of Community Involvement Team coordinating all United Way and other volunteer
events
• Created an on-boarding and off-boarding process, including checklist and power point for
onboarding new employees that other administrative assistants are using. Made on-boarding
process more efficient
Allina Hospitals and Clinics, Minneapolis, MN 5/2010 - 7/2011 (Dept. Re-
align)
Administrative Assistant, Systems Learning and Development
Supported Director, Systems Learning and Development, 5 managers and 60 trainers
• Made travel arrangements, processed expense statements, managed calendars and setup

2. meetings
• Managed in-box for supervisor including all aspects of creating folders, monitoring e-mails,
setting reminders and other functions
• Project planning and implementation
• Payroll processing through Kronos for all of Systems Learning and Development staff
• Organized and planned department events. Part of Rewards and Recognition and Event
Planning team for Allina. Member of High 5 events team for department
• On-boarding of new employees: Ordering computer equipment, arranging for computer
applications, ordering supplies, filling out necessary HR paperwork
Hypro/Pentair, New Brighton, MN 3/2007 - 2/2010 (Company
Reorg)
Executive Assistant, Spray Group
• Directly reported to Vice President Spray Group, six direct reports and staff of 30 people
• Managed Vice President’s in-box and calendar to insure kept on task
• Set meetings and managed calendars for all managers
• Reported vacation for department to HR and managed sick/vacation
• Organized and planned events for the Spray Group area, including yearly sales meetings,
and special events. Member of events team which planned events for the company, including
summer picnic, holiday party and United Way Campaign
• Coordinated all mailings for Spray Group including gathering and organizing materials
• Updated and maintained all departmental lists: phone lists, organizational charts and new hire
information as needed
• Assisted Marketing Manager with trade show logistics. Approximately 30 trade shows per year,
including filling out trade show exhibition forms, shipping booth and materials and follow-through
• Made travel arrangements (domestic and international). Processed expense statements for
directs as well as visa and passport preparation
UCare, Minnesota, Minneapolis, MN 5/2005 – 1/2007 (Laid-off)
Executive Assistant to Vice President/Operations and Director,
Delegated Business Services
• Assisted Vice President Operations, Director, Delegated Business Services and five other
managers with organizing and maintaining calendars, processing expense statements,
coordinating departmental events and meetings as needed.
• Managed in-box for Vice President
• Maintained and managed the Mobile Dental Unit program for UCare. Assisted with organization
of yearly travel schedule for unit, updating and maintaining contact lists, literature and sales
pieces for program
• Assisted with new hire on-boarding of employees
EDUCATION AND SPECIAL ACHIEVEMENTS
North Hennepin Community College - Minneapolis, MN
General Business Administration Program
Special Achievements:
*2013 – Legacy Award-Cummins Power Generation for Most Help 2013
*Secretary on Board for Center for Child Abuse Prevention and Treatment 2007 - 2010
*EWI (Executive Woman’s International) Board Member 2007 - 2010