JDE & Peoplesoft 3 _ Sumedh Vipradas _ Reduce Invoice Processing Costs and Cycle Time.pdf

Reduce
invoice
processing
costs
and
cycle

3me
with
document
capture
and
imaging

Sumedh
Vipradas

The most comprehensive Oracle applications & technology content under one roof

Agenda

•  Payables
Business
Challenges

•  Invoice
Processing
Solu;on
for
JD

Edwards
Financial
Management

•  The
Oracle
ECM
/
SYSTIME
Integra;on

with
JD
Edwards

•  Why
SYSTIME?

•  Q&A


Payables
Business
Challenges
for

JD
Edwards
Customers


The
Payables
Paper
Problem

• 
High
volumes
and

variety
of
formats

• 
Inefficient
and

expensive
to
store
&

process

• 
Difficult
to
search
&
find

• 
Reten;on,
compliance

&
legisla;on
issues

4

Not
All
AP
Imaging
Solu;ons
Are
The
Same

Point
solu;ons
fall
short

x 
Proprietary
•  Proprietary
workflow
and
integra;on

x 
Embedded
•  Extensive
customiza;ons

•  Limited
access
to
images
and
workflow
outside
JD

Edwards

x Restricted
•  Limited
func;onality
designed
for
specific
solu;ons

•  Limited
scalability
to
handle
large
volumes

•  Restric;ons
on
number
of
users


Oracle’s
Integrated
AP
Solu;on

Oracle
Content

INVOICE
VOLUME

Management

EnterpriseOne
Procurement

Supplier
Self
Service

EnterpriseOne
Accounts
PAPER

EDI/XML
SELF-‐SERVICE

PAYABLES

LOW
INVOICE
PROCESS
AUTOMATION
HIGH

ORACLE
FUSION
MIDDLEWARE


Invoice
Processing
Automa;on
for
JD

Edwards
Financial
Management


SYSTIME
Invoice
Processing
Solu;on

Using
Oracle
ECM

An
end-‐to-‐end
automated
system,
from
receipt
to
payment

Capture
Extract/Index
Store
Access
Route

1

3
2

Scan
&
import

Invoice
header
&
line

Store
in
image

Invoices
&
data

Workﬂow
resolves

invoices
items
extracted
repository
access
via
JDE
excep;ons


Capture

Centralized
or
remote
scan
&
import
of
invoices

Corporate
Mail

Room

Regional
Oﬃce

•  Enterprise
scanners

•  Desktop
scanners

•  Mul;-‐Func;on
Devices
Centralized
Content

Repository


Extract/Index

Eliminates
signiﬁcant
manual
data
entry

•  No
templates,
rules
or
anchors

required

•  Both
invoice
header
and
lines

extracted
plus
PO
matching

•  Validates
data
with
JD
Edwards

data

•  Performs
fuzzy
search
for
fault

tolerant
data
valida;on


Store
&
Access

• High volume image archiving with
support for shared services
• Flexible, secured saved searches for
easy access
• Shared repository services for
enterprise content management
• Web based document access with
annotations and redactions
• Productized integrations with
Oracle Applications


Store
&
Access

• Access invoice images & exceptions:
• Process exception queues
• Retrieve supporting documents


Route

Faster
excep;on
resolu;on,
account
coding
&
approvals

•  Pre-‐built
valida;on
1

workﬂows
with
AP clerk requires
excep;on
handling
Supplier
information to be
•  Automated
email
updated in JDE
no;ﬁca;ons
to
users

inside
&
outside
of

JD
Edwards

2

•  Automated
re-‐ 3

Employee receives
assignment,

email request for AP clerk is notified
delega;on
or
adding Supplier in JD of update
Edwards
escala;on


Business
Ac;vity
Monitoring

Real-‐;me
metrics
provide
beèr
process
visibility

•  View
in-‐flight
processes
at

mul;ple
levels

•  Configure
rules/alerts

•  Configure
dashboards
without

programming


High Level - Solution Architecture


SYSTIME’s AP Accelerator for JD Edwards

"  JD Edwards integrated workflows for processing
"  PO Based invoices
"  Standard Pay Invoices
"  Out of the box workflows for handling exceptions like -
"   Duplicate Invoice
"   Missing PO, Invalid PO, Incomplete PO
"   Missing Supplier
"   Pending Goods Receipt
"   2 way match/3 way match failure
"  GL Coding Interface for JD Edwards
"  BAM Dashboard for JD Edwards based AP processes

"  Minimum Technical Requirements for JD Edwards
"   JD Edwards EnterpriseOne v 8.11 SP1
"   JD Edwards EnterpriseOne Toolset v 8.97
"   Oracle Business Services Server


SYSTIME
Invoice
Processing
Solu;on
Using
Oracle

ECM’s
AP
Imaging
Solu;on

How
it’s
diﬀerent

Complete Integrated Strategic

•  End-to-end solution: •  Solutions based on •  Component of
capture, imaging & Oracle’s best Fusion Middleware
workflow practices
•  Provides imaging
•  Flexible automation •  Leverages Oracle’s infrastructure for
levels; “key from technologies other enterprise
image” or fully imaging needs
automated “touchless” •  No duplication –
processing leverages native
JDE functionality


Demo

Oracle
ECM
/
SYSTIME
Integra;on
with

JD
Edwards


About
SYSTIME

•  A
global
company
with
3
decades
of

experience
with
a
strong
and

consistent
performance

•  The
world’s
largest
JD
Edwards

player
with
deep
JD
Edwards

knowledge
and
global

implementa;on
capabili;es

•  1000
strong
workforce
across
10

countries

•  Customers
across
Americas,
Europe,

Middle
East,
and
Asia
Paciﬁc

•  Five
;me
award
winner
for
JD

Edwards
Excellence


SYSTIME’s
Fusion
Middleware

• 

Oracle
Specialized
in
SOA

Experience

• 

Oracle
Specialized
in
ECM

•  More
than
10
years
experience
in
providing
Middleware
solu;ons
around
JD

Edwards

•  Serviced
more
than
55
Global
JDE
clients
through
100+
Middleware
projects

around
JD
Edwards

•  Focused
on
5
Middleware
solu;on
areas
–
ECM,
SOA
,
Portals,
E-‐Commerce

and
Mobility


For
viewing

more
use
cases

Visit
us
at

Booth
#
49.


Thank
You

www.sys3me.net

Contact

us

Sco`
Beck

sbeck@sys;me.net

Sumedh
Vipradas

svipradas@sys;me.net

“The
contents
of
this
document
are
proprietary
and
conﬁden;al
to
SYSTIME
Global
Solu3ons
Private

Ltd.
and
may
not
be
disclosed
in
whole
or
in
part
at
any
;me,
to
any
third
party
without
the
prior

wri`en
consent
of
SYSTIME
Global
Solu3ons
Private
Ltd.”

“©
2011
SYSTIME
Global
Solu3ons
Private
Ltd.
All
rights
reserved.


JDE & Peoplesoft 3 _ Sumedh Vipradas _ Reduce Invoice Processing Costs and Cycle Time.pdf

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