Implementation of Japanese 5S System In Steel and Power Plant, development of High-Performance Team to increase the productivity of Plant

1. HIGH PERFORMANCE
TEAM
Presented by : Syed Najaf Ali

2. Introduction of Team - Indus Valley
S. No Name Designation Role KRA of Team
1. Recruitment
2. Joining & Induction
3. PMS
4. CSR
5. Media
6. Temple Area
7. Employees Engagement.
8. Hospital and OHC
1 Somil Shrivastava Executive Captain
2 Snigdhadeb Jana Executive Vice Captain
3 Anupam Mishra Asst. Executive Members
4 Puroshottam Hota Asst. Executive Members
5 Pushp lata Yadav Field Assistant Members
6 Dhani Ram Rathiya Assistant Members
7 Ballala Shan Dash Radiographer Members
8 Bahadur Lal Patel Lab Technician Members
9 Niranjan Lal Dansena Medical Supervisor Members
10 Swapan Kumar Haldhar Medical Supervisor Members

3. HPT PARAMETERS

4. Ensuring Safety In House Keeping
Ensuring Safety Act in Admin. Building
(Using Harness Belt and Safety Helmet)

5. Ensuring Proper House Keeping

6. Maina Devi Hospital & Occupational Health Centre (OHC)
Maina Devi Hospital Occupational Health Centre
(OHC)

7. Maina Devi Hospital & Occupational Health Centre (OHC)
(House Keeping)
Biomedical Waste Disposal
1. Yellow :: Anatomical Waste
2. Blue :: Sharp Waste
3. Red :: Soiled and Solid Waste
4. Black :: Ash, Cytotoxic drugs, Expiry drugs

8. Maina Devi Hospital & Occupational Health Centre (OHC)
(Functional Target)
Activities Types Of Checkup
1. Health Check up for Contractual workers,
2. OPD patients
3. Periodical Check up of Company employees
4. Treatment of Injured employees
5. Fitness checkup of New joinees
(Height, Weight, Chest, BP, Heart & Lung,)
Eye Test (D/V,N/V & C/V)
Sl. No. Area Category No. Of Patients
1
Maina Devi Hospital
Contractual Workers
52
2
Occupational Health Centre
OPD Patients 780
Injury Patients 6
Referral Cases 2
Total 840
Achievements in Medical Checkup of last week (OHC)

9. Maina Devi Hospital (Functional Target – Employee Health Checkup)
Sl. No.
Nos. of company
employees for
Medical examination
Name of Medical
Officer
Date Of examination Target Achievement Cost Saving
1 426 Dr. Nitesh Kumar
27/10/2014
to
30/11/2014
Complete Health
check up of
employees
Health check up
of 860 employees
done
successfully.
Cost Saving of Rs. 18
Lacs for 860
employees per annum.
Quotation received
form Sanjeevani
hospital is 2500/- per
head, whereas in house
checkup i.e. in Maina
Devi hospital costs
400/- per head
(approx.), thus makes a
saving of 18 Lacs.
2 434 Dr. P. Bagchi
30/11/2014
to
20/03/2015
Total 860

10. Maina Devi Hospital Health Checkup Of Contractual
Employees
WEIGHT CHEST
MEASUREMENT
HEIGHT
MEASUREMENT
REGISTRATION
FOR CHECK UP
BLOOD PRESSURE
AND PULSE RATE
VISION TEST

11. OHC Health Checkup
OHC Health Checkup
Ensuring Safety
( Using Lead Appron during X – Ray)
Ensuring Safety ( Using Gloves and Sterile Accessories for treatment)

12. Maina Devi Hospital & Occupational Health Centre (OHC)
CLRI
Sl. No. Equipment CLRI Frequency
PATHOLOGY LAB.
1 ULTIMA -1 (Hematology Analyzer)
a) Probe cleanser cleaning Everyday
b) Zap Aperture do
c) Flush Aperture do
d) Run QC program do
e) E-Z cleanser cleaning Weekly
2 OPTIMA - S (Biochemistry Semi-Auto Analyser)
a) Wash tube Everyday
b) Run QC program do
3 Other Machines Dusting & Cleaning do
4 X-RAY
a) Casset cleaning do
b) Dusting & cleaning do
5 ECG a) Dusting & cleaning do

13. Maina Devi Hospital & Occupational Health Centre (OHC)
CLRI of X – Ray Cassette
CLRI of X Ray
Reader

14. Maina Devi Hospital & Occupational Health Centre (OHC)
CLRI of
Optima – S
Biochemistry
Semi Auto
analyzer
CLRI of ECG
Machine
CLRI of
Audiometry
CLRI of
Hematology
Analyzer

15. Occupational Health Centre (OHC)
Cost Saving
In OHC we had saved a cost of Rs 40,000/- per month, in comparison to previous month
from Jan’2015 till date
 Medicines are not provided to patient without doctors advice. Only one day Medicine i.e. 3 to 2
tablet as recommendation of OSHAS.
 Previously there was five types of Vitamin Tablet but in new list we only procuring one type of
good quality multivitamin tablet and give patient only two tablet of vitamin.
 Some of the medicines we are procuring as combined drugs, cost wise and result wise more
effective but less costly.
 Now at present we are not given full bottle of cough Syrup to a patient. Only one dose is being
given at present.
 Some of the costly antibiotics tablets are replaced by new effective antibiotic tablets whose side
effect is very less and cost wise much cheaper than previous tablets.
The cost difference is Approximately 6 Rs per tablet.

16. Functional Target Corporate Social Responsibility
Sl. No. Activity
Target
Target Achieved Target Date
1 Stitching of Uniform for Monnet DAV School 500 pairs of shirt and trousers
50 pairs of shirt and
trusers
1st May 2015 to July 2015
2
Stitching of Uniform for Deewan facility (Pantry
contractors)
36 pairs of shirt and trusers 02 for Sample
1st May 2015 to15th June
2015
3
Prize distribution for Colour competition for
children (Navratan Sandesh)
Children of 6 villages 18 childrens awarded
Compeleted on 2nd May,
2015
4 Government Higher Secondary School , Mura
Construction of Boundary wall,
Painting and Stencil
Work completed
Compeleted on 8th May,
2015
5
Government Primary and Middle School ,
Sighanpur
Construction of Boundary wall,
Painting and Strencil
Work In Progress July 2015
6 Navrtan Sandesh
Monthly distribution. April
edition printed.
Will be distributed in coming
10 -15 days.
Work In Progress
(Cost Saving of Rs. 4500/-
per month transportation
charge )
15th May 2015 to 20th May
2015
7
Stiching diploma examination for 6 monthly
course from Usha International.
Ensuring 22 candidated to
pass the examination.
Work In Progress 15 th May,2015

17. Functional Target Corporate Social Responsibility
School Boundary Wall Mura
Prize Distribution colour Competition
Stitching work of DAV
School uniform
9th Batch Of Sewing diploma
Class
(Trainer Prem Lata)

18. CLRI By Corporate Social Responsibility
CLEAN LUBRICATE
RETIGHTEN
INSPECT
Cost saving of
6,000/- per
month through
CLRI

19. Joining & Induction
Sl.
No.
Number Of
Joinees
Safety training
and issue of
PPE's
Induction
Given in
Band 2 and
above
Remarks
For the Month of April - 2015
1 15 14 3
1. Mr. V.N. Patil
2. Prafull Mishra
3. Prasanna Singh Samanta
For the Month of May - 2015
2 2 2 1
1. Prem Chand
Prafull Mishra
(AVP – BF)
V N Patil
(Head – BF)
Prasanna Singh
Samanta
(AGM – Logistics)
Prem Chand
Sr. DGM – Plate Mill)

20. Functional Target of Performance Management System
(Review period 2014-15)
Sl.
No.
Category
Nos. of employees
for review
Present Status Target Achieved Remarks
1 Band 1 & above 333
Appraisal form
distributed to
Concerned
department for
Review
23th to 25th of
April-15
All the
appraisal forms
distributed
within time
frame
HR is awaiting
for the
evaluated
appraisal forms
from the
department
2 Support Function 127
28th to 30th of
April-15
3 Supervisory Cadre 280
4 Workmen 719
Total 1459

21. Functional Target Employee Engagement
Sl.
No
Activity Details Remarks
1
Badminton
Competition
1. Organized from 20th March 2015 - 16th April 2015.
2. 16 nos. of company employees participated.
3. Final match held on 16th April 2015.
1. Winner : Karan Yadav & Deepak Roy.
2. Runner up : Ankit Senger & N. Jena
Winner Team
Runner up Team
Opening Match Final Match

22. Functional Target of Employee Engagement
( Proposed )
Sl. No Proposed Activity Present status Action Plan / Target
1 Table tennis Competition
Information is being
Circulated & started recieving
Player list from interested
employees
16th June
2 Chess Competition
Schedule to be decided in
Meeting
3 Carom Competition
Schedule to be decided in
Meeting

23. Employee Engagement
Sampark
To provide effective communication platform to the employees and management, the concept of
open discussion has been launched. As the objective suggests, this has been coined with the term
SAMPARK. This shall bring transparency and one on one opportunity to share thoughts and ideas
to the management to keep the professional objectives clear.
SAMPARK will focus on following:
• Challenges faced at the plant
• Information related to production
• The change and exchange of ideas
• Sharing of thoughts/Issues by the participants
The meeting was held on 04.04.2015 & 11.04.2015 at the Auditorium where Asst Managers and
above were invited for an open discussion. Not less than 65 employees attended the program to
give their feedback in shaping a better company.

24. Functional Target of Employee Engagement
(SAMPARK)
Sl.No Issued Concern Achieved
1 An extension counter was essential for LPG Gas distribution agency Issue Solved
2 Improve the transportation facility between stations (Raigarh and Kharsia) for convenience. Issue Solved
3 The employees acknowledged the work done by DPOs at respective departments. Issue Solved
4
An ATM centre should be installed for the benefit of the families staying in
and around the campus
Issue Pending
5
Safety items to be issued through stores directly. Door delivery system may be initiated on items
issued.
Issue Solved
6 RO required in switch yard area. Is in Progress
7 Improve the transportation facility between stations (Raigarh and Kharsia) for convenience. Issue Solved
8 The employees acknowledged the work done by DPOs at respective departments. Issue Solved
9 Fan required in boy’s hostel. Issue Solved

25. Functional Target of Media
S.No Activity Target Time Achievement
1
Preparation of Model display board (Hero Of
the week) HPT winners
30th
April, 2015 Completed
2 Preparation of display board HPT winners 30th
May - 2015
Material already Indent.
Cost saving , making
charge for 21 boards is
8500/- .
3 Preparation of HPT gift Voucher 23-24 April , 2015
Gift voucher of Rs. 600/-
(1000 pcs.)
Gift voucher of Rs. 1500/-
(500 pcs) Completed
4
Preparation of HPT flex in all the department
and main Road
31st
March - 2015
Completed
5 Star Badges for Hero Of the week 26th
April - 2015
Cost saving of Rs.. 7500/-
for 200 batches
Model of
“Hero of the Week”
Gift Voucher
Star Badges
HPT flex at different areas of Plant

26. Functional Target of Media
Monnet Samvad
S.No Activity Target Time Achievement
6 Navratan Sandesh
Monthly (15th
of every
month)
Completed
7 Monnet Samvad Quarterly
Work In Progress for 1st
Quarter
Navratan Sandesh

27. Multiskilling
Sl.
No
Activity Target Time Trainee Trainer Percentage
1
Probation and Confirmation
of employees
1 month
Puroshottam
Hota
Kamlesh Patel 25%
2
Administration work
(checking of canteen Bills )
1 month Pushpa Yadav Amit Pandey 50%
3
Township allotment, Checking
Infrastrucure
3 month Pushpa Yadav
Nikhil
Raghuvanshi
15%
4 Preparation of MIS 3 month Somil Shrivastava S.D. Jana 10%

28. Our future Plans In Safety & House keeping
S.No Area Activity Target Time
1 Safety
To conduct a Safety training to all Service
department employees
1 month
2 Housekeeping
We have planned to see the house keeping of Admin.
Building. Everyday one of our team member will
check the house keeping after Office hours and verify
the checklist.
1 week
3
Multiskilling
Transfer
To transfer skill sets of all the KRA’s to all the team
members
1 month

29. Have a Nice Day !