Monthly Admin Tracker (MIS) all operations related to Admin Monnet Ispat & Energy Ltd.

1. April’ 2014-15

2. Index
Communication 1~4
Tour & Travelling 5~7
Pantry & Housekeeping 8~9
Postage & Courier 11~11
Printing & Stationery 12~13
News Paper & Periodicals 14~14
Transportation 15~31
Expenses Summary 32~34
Contains Page No.

3. Admin. Matrix with Cost Comparison
SL. No Process March'14 April'14
Accrual Value
2014~15
1
Communication
Expenses
CUG 85,728 84,191 84,191
Landline 11,069 9,829 9,829
Internet 25,670 - -
2
Pantry &
Housekeeping
Pantry Material 20,321 24,885 24,885
Housekeeping Material 5,854 28,117 28,117
3
Printing &
Stationary
Photocopy 1,890 11,890 11,890
Stationary 877 3,481 3,481
News Paper 3,298 2,999 2,999
4
Guest
Management
No. of Guest 1 1 1
Expenses 13,307 13,413 13,413
5 Travelling
No. of Guest/Employee 4 1 1
Expenses 40,418 10,023 10,023
6 Postage & Courier Postage & Courier 8,305 8,221 8,221
7
Transportation
Expenses
Hired vehicles 5,50,593 4,27,948 4,27,948
Hired staff Bus 2,05,757 1,78,554 1,78,554
Company Vehicles 2,74,226 1,37,341 1,37,341
Company Bikes 26,219 30,017 30,017

4. Communication - CUG
Number of Connections
Page-1
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Subsidized Connection
Company Owned
Individual User
Avg. Time
Period
Company
Owned
Individual
User
Subsidized
Connection
Avg. Total
Connection
Half Yearly
(Monthly)
10 18 192 220
3rd Qtr
(Monthly)
10 20 192 222
4th Qtr
(Monthly)
10 14 202 226
Apr-14 11 13 202 226
10
10
10
11
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14
192
192
202
202
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14
18
20
14
13
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14

5. Payment Analysis
Page-2
Recovery Amount Rs. Cost to Company Rs.
Invoice Amount Rs.
Avg.
Time Period
Invoice
(Amount
Rs.)
Recovery
(Amount
Rs.)
Cost to
Company
(Amount Rs.)
Half Yearly
(Monthly)
1,16,943 33,423 83,520
3rd Qtr
(Monthly)
1,16,875 33,425 83,450
4th Qtr
(Monthly)
1,17,358 31,696 85,661
Apr-14 1,16,282 32,091 84,191
116,943
116,875
117,358
116,282
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14
83,520
83,450
85,661
84,191
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14
33,423
33,425
31,696
32,091
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Communication - CUG

6. Land Line Usages'
Internet Usages'
* Payment already made in last Qtr.
**New BSNL Connection opted
Land Line Usages'
Internet Usages'
Page-3
Avg.
Time Period
Avg.
Exp.(Rs)
Half Yearly (Monthly) 11,898
3rd Qtr (Monthly) 12,200
4th Qtr (Monthly) 11,191
Apr-14 9,829
11,898
12,200
11,191
9,829
Half Yearly (Monthly) 3rd Qtr (Monthly)
4th Qtr (Monthly) Apr-14
Avg.
Time Period
Avg.
Exp.(Rs)
Half Yearly (Monthly) ** 71,161
3rd Qtr (Monthly) 18,727
4th Qtr (Monthly) 25,670
Apr-14 * 0
Communication- Landline & Internet
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
-
30,000
60,000
90,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
71,161
18,727
25,670
-

7. Communication Expense
## New BSNL Internet Connection opted
Page-4
Avg.
Time Period
Total Communication
Expenses Rs.
Half Yearly (Monthly) 1,66,580
3rd Qtr (Monthly) 1,14,377
4th Qtr (Monthly) 1,22,523
Apr-14 94,020
Communication
Communication Expenses
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
-
100,000
200,000
300,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
166,580
114,377 122,523
94,020

8. Amount of Expenses Incurred
No. of Personnel Travels
Tour & Travelling
Details of Travel booking
Page-5
0
4
8
12
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
3
1
9
1
3 3
2
0
Flight Train
-
14,000
28,000
42,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
22,781
10,188
30,690
10,023
5,172
18,181
3,419
-
Flight Train
Avg. Time
Period
Details of Travel Details of Expecess Total Avg.
Expenses
Flight Train Flight Train
Half Yearly
(Monthly)
3 3 22,781 5,172 27,953
3rd Qtr
(Monthly)
1 3 10,188 18,181 28,369
4th Qtr
(Monthly)
9 2 30,690 3,419 34,109
Apr-14 1 - 10,023 - 10,023
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

9. Bankers Employee
Auditor
HO- Officials
Head wise Expenses
Page-6
Tour & Travelling
Avg. Time
Period
Auditors Bankers Employee HO Officials
Train Flight Train Flight Train Flight Train Flight
Half Yearly
(Monthly)
2,765 6,688 - 2,892 1,146 11,454 - 3,008
3rd Qtr
(Monthly)
1,656 - 1,067 9,016 4,510 - - -
4th Qtr
(Monthly)
2,247 - 96 6,928 417 17,181 - 7,240
Apr-14 - - - - - 10,023 - -
2,765
1,656
2,247
-
6,688
-
-
-
-
4,000
8,000
12,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
Auditors Train Auditors Flight
-
1,067
96 -
2,892
9,016
6,928
-
-
4,000
8,000
12,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
Bankers Train Bankers Flight
1,146
4,510
417 -
11,454
-
17,181
10,023
-
7,000
14,000
21,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
Employee Train Employee Flight
3,008
-
7,240
-
-
3,000
6,000
9,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
HO Officials Train HO Officials Flight
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

10. Head Office Officials
Guest
Bankers
Hotel Expenses.
Page-7
Avg.
Period
Bankers Guest HO Officials
Total
Avg. Exp
Half Yearly
(Monthly) 18,107 12,308 10,161 40,575
3rd Qtr
(Monthly) 4,190 9,882 13,797 27,870
4th Qtr
(Monthly) 18,013 4,094 3,340 25,447
Apr-14 10,604 2,809 - 13,413
-
5,000
10,000
15,000
20,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
18,107
4,190
18,013
10,604
-
5,000
10,000
15,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
12,308
9,882
4,094
2,809
-
5,000
10,000
15,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
10,161
13,797
3,340
-
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Head wise Expenses

11. Milk Expenses Pantry Expenses
Pantry & Housekeeping
Pantry Expenses
Page-8
Avg. Period Milk Pantry Total Amt. Rs.
Half Yearly
(Monthly)
14,305 17,138 31,443
3rd Qtr
(Monthly)
13,883 12,951 26,835
4th Qtr
(Monthly)
13,957 6,529 20,486
Apr-14 12,020 12,865 24,885 *
*Cost hiked due to snacks arrangement for program
organized by CSR team at local school
-
7,000
14,000
21,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
14,305 13,883 13,957
12,020
-
7,000
14,000
21,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
17,138
12,951
6,529
12,865
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

12. Pantry & Housekeeping
Housekeeping Expense
Page-9
-
10,000
20,000
30,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
7,571 5,718 6,409
28,117
Avg.
Period
Housekeeping
Half Yearly
(Monthly)
7,571
3rd Qtr
(Monthly)
5,718
4th Qtr
(Monthly)
6,409
Apr-14 28,117 #
#PVC Grass door mat of Rs.22,200 Purchased
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

13. Drinking Water Expenses
Drinking Water/RO
# Package Water Bottle Stopped
purchasing since Feb ‘14
Page-10
19646
14897
4100
0
2577 1734
7885
12302
0
9000
18000
27000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
Drinking Water Bottle RO Maint.
Avg.
Period
Drinking
Water Bottle cost
RO
Maint. cost
Half Yearly
(Monthly)
19,646 2,577
3rd Qtr
(Monthly)
14,897 1,734
4th Qtr
(Monthly)
4,100 7,885
Apr-14 - 12,302
Pantry & Housekeeping
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

14. Courier Expenses
Postage & Courier
Postage Expenses
Details of Postage & Courier Exp
Page-11
6,675
7,196
5,891
7821
Half Yearly (Monthly) 3rd Qtr (Monthly) 4th Qtr (Monthly) Apr-14
375
369
386
400
Half Yearly (Monthly) 3rd Qtr (Monthly) 4th Qtr (Monthly) Apr-14
Avg. Period Courier Exp. Rs. Postage Exp.Rs.
Half Yearly (Monthly) 6,675 375
3rd Qtr (Monthly) 7,196 369
4th Qtr (Monthly) 5,891 386
Apr-14 # 7,821 400
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

15. Photocopy
Photocopy Expenses Number of Copy
Printing & Stationery
Page-12
-
5,000
10,000
15,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
4,658
1,260 1,260
11,890
-
4,000
8,000
12,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
7,899 8,226
9,515
5,809
Avg. Period Photocopy Exp
Photocopy Printing
(Pages)
Half Yearly
(Monthly)
4,658 7,899
3rd Qtr
(Monthly)
1,260 8,226
4th Qtr
(Monthly)
1,260 9,515
Apr-14 11,890 * 5,809
* Drum unit & Tonner replaced
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

16. Printing & Stationery
Stationery Expenses
Page-13
0
1500
3000
4500
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
3813
2835 2813
3481
Avg.
Period
Cost of
Stationary Rs.
Half Yearly
(Monthly)
3813
3rd Qtr
(Monthly)
2835
4th Qtr
(Monthly)
2813
Apr-14 3481
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

17. Newspaper & Periodicals
-
1,500
3,000
4,500
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
41,730
3,511 3,576
3,202
2,999
Avg. Period
Cost of News
Paper. Rs.
Half Yearly
(Monthly)
3,511
3rd Qtr
(Monthly)
3,576
4th Qtr
(Monthly)
3,202
Apr-14 2,999
Cost of News Paper
Page-14
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

18. Transportation- Company Vehicles
HSD Used & Km. Run Maintenance & Fuel Cost
BOLERO OR-19 D 5797
Running Average
Page-15
-
4
8
12
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
10 11 11 12
Avg.
Period
Maint.
cost Rs.
HSD
Ltr.
HSD-
Cost Rs.
Km.
Run
AVG
Half Yearly
(Monthly)
19,719 145 7,753 1,478 10
3rd Qtr
(Monthly)
7,736 221 12,506 2,454 11
4th Qtr
(Monthly)
4,340 190 11,117 2,166 11
Apr-14 0 203 12,050 2,350 12
-
1,000
2,000
3,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
145 221 190 203
1,478
2,454
2,166 2350
HSD Ltr. Km. Run
-
10,000
20,000
30,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
19,719
7,736
4,340
0
7,753
12,506
11,117
12050
Maint HSD- Cost
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

19. BOLER OR 19 M 3450
Running Average
HSD Used & Km. Run Maintenance & Fuel Cost
Page-16
0
5
10
15
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
13 14 13
12
-
8,000
16,000
24,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
2,087
7,796
3,224
-
13,237
12,266
12,293
12288
Maint HSD- Cost
-
1,500
3,000
4,500
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
247 217 210 207
3,156 3,015 2,811 2,463
HSD Km. Run
Avg.
Period
Maint.
Cost Rs.
HSD
Ltr.
HSD-
Cost Rs.
Km.
Run
AVG
Half Yearly
(Monthly)
2,087 247 13,237 3,156 13
3rd Qtr
(Monthly)
7,796 217 12,266 3,015 14
4th Qtr
(Monthly)
3,224 210 12,293 2,811 13
Apr-14
-
207 12,288 2,463 12
Transportation- Company Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

20. BOLERO OR 19 M 3460
Running Average
Maintenance & Fuel Cost
HSD Used & Km. Run
Page-17
-
6
12
18
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
14 14 13
16
-
8,000
16,000
24,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
8,479 8,086
4,225 6,435
13,877 16,510
8,954
7670
Maint HSD- Cost
-
2,000
4,000
6,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
258 292 198 129
3,707 4,134
2,592
2057
HSD Km. Run
Avg.
Period
Maint.
cost Rs.
HSD
Ltr
HSD-
Cost Rs.
Km.
Run
AVG
Half Yearly
(Monthly)
8,479 258 13,877 3,707 14
3rd Qtr
(Monthly)
8,086 292 16,510 4,134 14
4th Qtr
(Monthly)
4,225 198 8,954 2,592 13
Apr-14 6,435 129 7,670 2,057 16 #
# Fuel filled on the last date of Mar’13 which
resulted Avg. hiked
Transportation- Company Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

21. BOLERO OR 19 M 3615
Running Average
Maintenance & Fuel Cost
HSD Used & Km. Run
Page-18
-
4
8
12
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
11 11 11 11
-
12,000
24,000
36,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
4,234
11,038
19,694
0
13,808
15,367
13297
Maint HSD- Cost
-
2,000
4,000
6,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
334 244 263 224
3,670
2,710 2,864
2358
HSD Km. Run
Avg.
Period
Maint.
Cost.Rs
HSD
Ltr
HSD-
Cost Rs.
Km.
Run
AVG
Half Yearly
(Monthly)
4,234 334 17,961 3,670 11
3rd Qtr
(Monthly)
11,038 244 13,808 2,710 11
4th Qtr
(Monthly)
19,694 263 15,367 2,864 11
Apr-14 0 224 13,297 2,358 11
Transportation- Company Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

22. BOLERO OR 19 M 3616
Running Average
Maintenance & Fuel Cost
HSD Used & Km. Run
Page-19
-
4
8
12
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
9
11 11 11
-
9,000
18,000
27,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
6,724
4,011
6,546
3,680
16,926
15,524
13,543
10804
Maint HSD- Cost
-
1,500
3,000
4,500
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
315 274 232 182
2,865 3,137
2,496
1985
HSD Km. Run
Avg.
Period
Maint.
Cost Rs.
HSD
Ltr
HSD-
Cost Rs.
Km.
Run
AVG
Half Yearly
(Monthly)
6,724 315 16,926 2865 9
3rd Qtr
(Monthly)
4,011 274 15,524 3137 11
4th Qtr
(Monthly)
6,546 232 13,543 2496 11
Apr-14 3,680 182 10,804 1985 11
Transportation-Company Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

23. INNOVA OD 02 F 1248
Maintenance & Fuel Cost
HSD Used & Km. Run
Running Average
Page-20
Avg.
Period
Maint.
Cost Rs.
HSD
in Ltr.
HSD-
Cost Rs.
Km.
Run
AVG
Half Yearly
(Monthly)
7,175 282 15,163 3693 13
3rd Qtr
(Monthly)
2,655 241 13,652 3421 14
4th Qtr
(Monthly)
3,532 219 12,796 2985 14
Apr-14 - 275 13,712 4003 15 0
5
10
15
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
13
14 14 15
-
9,000
18,000
27,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
7,175
2,655 3,532
-
15,163
13,652 12,796
13,712
Maint.Cost HSD- Cost
-
1,500
3,000
4,500
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
282 241 219 275
3,693 3,421
2,985
4,003
HSD in Ltr. Km. Run
Transportation- Company Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

24. Details of 3 Vehicles transferred from HO from Jan’2014
Page-21
Months
DL 3C BM 4904 DL 3C BM 4128 DL 3C BE 4521
HSD Cost Rs. Maint. Cost Rs. HSD Cost Rs. Maint. Cost Rs. HSD Cost Rs Maint. Cost
Jan,14 - 0 4,110 0 0 8,787
Feb,14 3,100 28,056 9,878 18,000 0 0
Mar,14 9,978 27,480 7,574 40,023 2,913 55,760
April,14 7,063 0 9,512 0 9,512 8,513
-
50,000
100,000
150,000
Jan,14 Feb,14 Mar,14 April,14
8,787
46,056
123,263
8,513
-
15,000
30,000
45,000
Jan,14 Feb,14 Mar,14 April,14
4,110
12,978
20,465
26,087
Transportation- Company Vehicles
Total Maintenance Cost Total Fuel Cost
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

25. 12,050
12,287
7,670
13,297
10,804
13,712
7,063
9,512
9,512
OR 19 D 5797 OR 19 M 3450 OR 19 M 3460
OR 19 M 3615 OR 19 M 3616 OD 02 F 1248
DL 3C BM 4904 DL 3C BM 4128 DL 3C BE 4521
HSD Cost. Rs.
Maintenance Cost Rs.
Transportation -Company Vehicles
Maintenance & Fuel Cost Comparison
Page-22
# Only Cars are considered
- -
6,435
-
3,680
- - -
8,513
-
4,000
8,000
12,000
OR
19 D
5797
OR
19 M
3450
OR
19 M
3460
OR
19 M
3615
OR
19 M
3616
OD
02 F
1248
DL
3C
BM
4904
DL
3C
BM
4128
DL
3C
BE
4521
Time Period Vehicle No. Maint. Cost Rs. HSD- Cost Rs.
Apr-14
OR 19 D 5797 0 12,050
OR 19 M 3450 0 12,288
OR 19 M 3460 6435 7,670
OR 19 M 3615 - 13,297
OR 19 M 3616 3680 10,804
OD 02 F 1248 0 13,712
DL 3C BM 4904 - 7,063
DL 3C BM 4128 - 9,512
DL 3C BE 4521 8513 9,512
Total Rs. 18,628 95,907

26. TRACTOR OR 19 G 9402
HSD Cost Rs.
Maintenance Cost Rs.
Page-23
-
600
1,200
1,800
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
556
1,446
943
-
0
50
100
150
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
117
133 128 120
HSD Use in Ltr
-
3,000
6,000
9,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
6,286
7,546 7,501
7,123
Avg.
Period
Maint.
Cost Rs.
HSD
in Ltr.
HSD-
Cost Rs.
Avg.Total
Cost Rs.
Half Yearly
(Monthly)
556 117 6,286 6,842
3rd Qtr
(Monthly)
1,446 133 7,546 8,991
4th Qtr
(Monthly)
943 128 7,501 8,444
Apr-14 - 120 7,123 7,123
Transportation- Company Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

27. Maintenance & Fuel Cost
HSD Used & Km. Run
FIRE TENDOR OD 19A 2250
Running Average
Page-24
0
2
4
6
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
3
3
2
4
Avg.
Period
Maint.
Cost Rs.
HSD in
Ltr.
HSD-
Cost Rs.
KM.
Run
AVG
Total
Cost
Half Yearly
(Monthly)
290 81 4,345 259 3 4,634
3rd Qtr
(Monthly)
- 66 3,753 194 3 3,753
4th Qtr
(Monthly)
1,543 43 2,533 199 2 3,753
Apr-14 - 70 4,155 299 4 4,155
Transportation -Company Vehicles
-
200
400
600
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
81 66 43 70
259
194 199
299
HSD in Ltr. KM.Run
-
2,000
4,000
6,000
Half
Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
290 -
1,543
-
4,345
3,753
2,533
4,155
Maint.Cost HSD- Cost
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

28. Maintenance & Fuel Cost
Fuel Used & Km. Run
AMBULANCE (ECCO) OR 19 K 7727
Page-25
Avg.
Period
Maint.
Cost Rs.
HSD in Ltr. HSD- Cost Rs
KM.
Run
Total
Cost Rs.
Half Yearly (Monthly) 870 23 1,512 192 2,383
3rd Qtr (Monthly) 33 19 1,985 309 2,018
4th Qtr
(Monthly)
- 20 1,418 107 1,418
Apr-14 - - - 104 -
-
200
400
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
23 19 20 -
192
309
107
104
HSD in Ltr. KM.Run
-
900
1,800
2,700
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
870
33 - -
1,512
1,985
1,418
-
Maint.Cost HSD- Cost
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Transportation- Company Vehicles

29. AMBULANCE –SML OD 19 7680
Maintenance & Fuel Cost
HSD Used & Km. Run
Page-26
Avg.
Period
Maint.
Cost Rs.
HSD
in Ltr.
HSD-
Cost Rs.
KM.
Run
Half Yearly
(Monthly)
- 13 682 100
3rd Qtr
(Monthly)
- - - 82
4th Qtr
(Monthly)
33 18 1,066 159
Apr-14 8,085 58 3,443 433
Transportation -Company Vehicles
-
4,000
8,000
12,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
- - 33
8,085
682 -
1,066
3,443
Maint.Cost HSD- Cost
-
200
400
600
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
13 - 18 58
100 82
159
433
HSD in Ltr. KM.Run
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

30. Company Vehicle Expenses
Expenses incurred towards Company Vehicles
Page-27
Avg. Period Avg.Cost Rs. Total Cost Rs.
Half Yearly (Monthly) 1,55,378 9,32,269
3rd Qtr (Monthly) 1,45,323 4,35,968
4th Qtr (Monthly) 2,04,285 6,12,855
Apr-14 1,37,341 1,37,341
Transportation –Company Vehicles
-
90,000
180,000
270,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
155,378 145,323
204,285
137,341
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

31. -
5,000
10,000
15,000
ADMN-1 COMM-1 ELECT-4 ENV-1 LAND-2 MECH-1 MINES-1 SECRT-3 GH-1
640 1,430
8,582
711
4,156
1,430
-
12,348
719
User
Department
Fuel
Used Ltr.
Fuel
Cost Rs.
Maint.
Cost Rs.
Total
Cost Rs.
ADMN-1 9 640 - 640
COMM-1 20 1,430 - 1,430
ELECT-4 120 8,582 - 8,582
ENV-1 10 711 - 711
LAND-2 58 4,156 - 4,156
MECH-1 20 1,430 - 1,430
MINES-1 0 - - -
SECRT-3 150 10,732 1,616 12,348
GH-1 10 719 - 719
Department wise Expenses incurred for the month of April-2014
Monthly Bike Expenses
Transportation - BIKES
Two Bikes using at Pipe Line job at
Talcher, haven’t considered
Page-28

32. Running Cost of Company Bikes
Transportation – BIKES
Avg.
Period
Amount
Rs.
Half Yearly
(Monthly)
21,709
3rd Qtr
(Monthly)
20,804
4th Qtr
(Monthly)
25,286
Apr-14 30,017 -
15,000
30,000
45,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
21,709 20,804
25,286
30,017
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Page-29

33. Expenses of Boleros Expenses of Staff Bus
Cost of Hired Vehicles
Transportation - Hired Vehicles.
Avg.
Period
Bolero Staff Bus Avg.
Cost Rs.
Amount Amount
Half Yearly
(Monthly)
6,67,685 1,92,856 8,60,541
3rd Qtr
(Monthly)
6,34,998 2,07,609 8,42,607
4th Qtr
(Monthly)
5,34,107 1,98,586 7,32,694
Apr-14 4,27,948 1,78,554 6,06,502
-
300,000
600,000
900,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
667,685 634,998
534,107
427,948
-
100,000
200,000
300,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
192,856 207,609 198,586
178,554
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Page-30

34. Running Cost Comparison between Company & Hired Vehicles
Transportation -Cost
Avg.
Period
Company
Vehicles
Hired
Vehicles
Half Yearly
(Monthly)
7 10
3rd Qtr
(Monthly)
6 11
4th Qtr
(Monthly)
7 11
Apr-14 7 12
7 6 7 7
10 11 11
12
0
10
20
30
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr (Monthly) Apr-14
Company Vehicles Hired Vehicles
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Page-31

35. Transportation Expenses Cost Summary
Transportation -Cost
-
300,000
600,000
900,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
783,078 754,184
621,015
455,307
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Page-32
Avg.
Period
Transport
Expenses
Rs.
Employee
Recovery
Amt. Rs.
Actual
Expenses
Rs.
Half Yearly
(Monthly)
10,37,628 2,54,550 7,83,078
3rd Qtr
(Monthly)
10,08,734 2,54,550 7,54,184
4th Qtr
(Monthly)
9,62,265 3,41,250 6,21,015
Apr-14 7,73,860 3,18,553 4,55,307

36. Verticals Amount Rs.
Communication 94,020
Tour& Travelling 23,436
Pantry & Housekeeping 65,304
Postage & Courier 8,221
Printing & Stationery 15,371
Transportation 4,55,307
Total Expenses 6,61,659
94,020
23,436
65,304
8,221
15,371 2,999
Communication Tour& Travelling
Pantry & Housekeeping Postage & Courier
Printing & Stationery News Paper
Admin Expenses Summary
Page-33
Expenses Summary –April’14
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14

37. Administration Expenses
Avg. Period Amount Rs.
Half Yearly
(Monthly)
10,71,825
3rd Qtr
(Monthly)
10,05,052
4th Qtr
(Monthly)
8,76,535
Apr-14 6,64,658
Half Yearly -Apr’13~Sep’13, 3rd Qtr-Oct’13~Dec’13, 4th Qtr-Jan’14~Mar’14
Page-34
-
400,000
800,000
1,200,000
Half Yearly
(Monthly)
3rd Qtr
(Monthly)
4th Qtr
(Monthly)
Apr-14
1,071,825 1,005,052
876,535
664,658
Amount Rs.