MIS of Private Security Agency with CTC

1. Falcon Internal Forces & Fire Services
Pvt. Ltd., Angul
Monthly MIS_February,2014

2. Index
1. Key HR Measures 1
2. Manpower Matrix 2
3. Salary Matrix 3
4. Ex-Gratia Analysis 4
5. Absenteeism Matrix 5
6. Recruitment & Attrition 6
7. Percentage of Attrition 7
8. Transfer Matrix 8
9. Admn. Expenses 9~10
10.Mess Matrix 11 ~12
11.Vehicle Matrix 13
12.Manpower State-wise 14
13.Health Matrix 15
14.Per-capita Cost 16
15.Security Initiatives 17
Page No
Subject

3. Key HR Measures
Sl. No Process January February % of Change
1 Manpower
No. of Associate 173 169 2.37
No. of Employee Joined 7 0 0.00
No. of Employee separated 10 4 150.00
No. of Employee Transferred In 3 2 50.00
No. of employee Transferred Out 3 2 50.00
% of Attrition 5% 2% 150.00
2
Associate
Developments
Training Mandays Covered 0 36
3 Key ER Measures
No. of Absenteeism (Authorized) 398 363 9.64
No. of Absenteeism (Unauthorized) 356 229 55.45
4 Health
First Aid 165 118 40.00
Hospitalization 5 2 150
Back
Page-1

4. Months Sr. Mgt SO/ASO Sup. Guard Fire Man
Avg. of 1 & 2
Qtr. @
2 1 20 130 2
Avg. of 3 Qtr. # 2 1 21 145 2
Jan'14 2 2 19 146 4
Feb'14 2 2 19 142 4
2 1
20
130
2
Avg. of 1 & 2 Qtr.
Sr. Mgt SO/ASO Sup. Guard Fire Man
2 1
21
145
2
Avg. of 3 Qtr.
Sr. Mgt SO/ASO Sup. Guard Fire Man
2
2
19
146
4
Jan'14
Sr. Mgt SO/ASO Sup. Guard Fire Man
2
2
19
142
4
Feb'14
Sr. Mgt SO/ASO Sup. Guard Fire Man
Manpower Matrix
Back
Page-2
Note: @ Avg. from Apr~Sep’13 considered
# Avg. from Oct~ Dec’13 considered

5. 0
60
120
180
Avg. of 1 &
2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
155
171 173 169
Manpower
0
700,000
1,400,000
2,100,000
Avg. of 1 &
2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
1,599,757
1,948,314
2,216,389 2,233,248
Salary (Billing Amount)
Month Salary (Billing Amount)
Avg. of 1 & 2 Qtr. 15,99,757
Avg. of 3 Qtr. 19,48,314
Jan'14 22,16,389 *
Feb'14 22,33,248 *
Month Manpower
Avg. of 1 & 2 Qtr. 155
Avg. of 3 Qtr. 171
Jan'14 173
Feb'14 169
Salary Matrix
Back
Page-3
*Annual Increment caused the salary hike.
# No. of unauthorized absenteeism
reduced, resulted salary hike
* Including Salary of Manpower deployed
at Phuljhari & in Delhi

6. Ex-Gratia Analysis
Extra Hour Works
Extra Hour Works
Page- 4
Back
Month
Man Hours Worked (Ex-
Gratia)
Avg. of 1 & 2 Qtr.
@
6,101
Avg. of 3 Qtr. # 8,689
Jan'14 10,440
Feb'14 10,108
0
4,000
8,000
12,000
Avg. of 1 &
2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
6,101
8,689
10,440 10,108
Man Hours Worked (Ex-
Gratia)
Month Ex-Gratia (Billing Amount)
Avg. of 1 & 2
Q @tr.
2,88,216
Avg. of 3 Qtr.
#
4,18,193
Jan'14 5,37,057 *
Feb'14 4,92,714 *
0
200,000
400,000
600,000
Avg. of 1 &
2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
288,216
418,193
537,057
492,714
Ex-Gratia (Billing Amount)
*Annual Increment caused the Ex-gratia
hike.
* Including Ex-gratia of Manpower
deployed at Phuljhari & in Delhi

7. Absenteeism Matrix
Number of absenteeism
Percentage of absenteeism
Number of absenteeism
Percentage of absenteeism
Page-5
Back
Month
Authorized
Absenteeism
Un-authorized
Absenteeism
Available
Mandays
Avg. of 1 & 2
Qtr.
424 728 4,368
Avg. of 3 Qtr. 625 725 5,243
Jan'14 398 356 5,302
Feb'14 363 229 4,722
Month
% of Authorised
Absenteeism
% of Un-authorized
Absenteeism
Avg. of 1 & 2 Qtr. 9.72 16.66
Avg. of 3 Qtr. 11.92 13.82
Jan'14 7.51 6.71
Feb'14 7.69 4.85
0
300
600
900
Authorised Absenteeism Un-authorised
Absenteeism
424
728
625
725
398
356
363
229
Avg. of 1 & 2 Qtr. Avg. of 3 Qtr. Jan'14 Feb'14
0.00
6.00
12.00
18.00
% of Authorised
Absenteeism
% of Un-authorised
Absenteeism
9.72
16.66
11.92
13.82
7.51
6.71
7.69
4.85
Avg. of 1 & 2 Qtr. Avg. of 3 Qtr. Jan'14 Feb'14

8. Recruitment & Attrition
Recruitment
Attrition
Page-6
Back
Month Recruitment
Avg. of 1 & 2 Qtr. 13
Avg. of 3 Qtr. 6
Jan'14 7
Feb'14 0
Month Attrition
Avg. of 1 & 2 Qtr. 9
Avg. of 3 Qtr. 7
Jan'14 10
Feb'14 4
0
4
8
12
Avg. of 1 &
2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
9
7
10
4
Attrition
0
5
10
15
Avg. of 1 &
2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
13
6
7
0
Recruitment

9. Percentage of Attrition
Month Attrition % of attrition
Apr'13 25 15%
May'13 3 2%
Jun'13 9 5%
Jul'13 7 4%
Aug'13 9 6%
Sept'13 0 0%
Oct'13 13 7%
Nov'13 5 3%
Dec'13 3 2%
Jan'14 10 5%
Feb'14 4 2%
15%
2%
5%
4%
6%
0%
7%
3%
2%
5%
2%
0%
5%
10%
15%
20%
Back
Page-7
Percentage of Attrition
NB:
Percentage of Attrition = ((No. of AttritionX100)/(Opening+ New Recruit))/100

10. Transfer - in Transfer - out
Transfer Matrix
Page-8
Back
Month Transfer-in
Avg. of 1 & 2 Qtr. 1
Avg. of 3 Qtr. 1
Jan'14 3
Feb'14 2
Month Transfer-out
Avg. of 1 & 2 Qtr. 0
Avg. of 3 Qtr. 2
Jan'14 3
Feb'14 2
0
2
4
6
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
0
2
3
2
Transfer-out
0
1
2
3
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
1
1
3
2
Transfer-in

11. Admin Expenses
Months Veh. Maint. Stationary Misc. Exp.
Avg. of 1 & 2
Qtr.
1,328 351 1,518
Avg. of 3 Qtr. 745 23 677
Jan'14 1,735 280 2,690
Feb'14 1,910 0 1,820
0
700
1400
2100
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
1,328
745
1735
1910
Veh Maint.
0
150
300
450
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
351
23
280
0
Stationary
0
1000
2000
3000
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
1518
677
2690
1820
Misc. Exp.
Continue
Page-9

12. Months Amount
Avg. of 1 & 2 Qtr. 20,855
Avg. of 3 Qtr. 27,786
Jan'14 0
Feb'14 0
Admin Expenses (Through PO)
N.B.:
Expenses incurred through P.O considered only.
Expenses incurred on account of ‘Staff Welfare’
not considered
Avg. of 1 &
2 Qtr.,
20855
Avg. of 3
Qtr., 27786
Jan'14, 0 Feb'14, 0
0 1 2 3 4 5
Amount
Back
Page-10

13. Mess Matrix
Mess Expenses
Page-11
Next
Month Total Exp. Rec. from Emp. Subsidy
Nov'13 2,64,875 1,76,170 88,705
Dec'13 2,58,882 1,91,350 67,532
Jan'14 2,84,691 2,20,600 64,091
Feb'14 2,81,761 2,04,750 77,011
0
100000
200000
300000
Nov'13 Dec'13 Jan'14 Feb'14
264875 258882
284691 281761
176170
191350
220600
204750
88705
67532 64091
77011
Total Exp. Rec. from Emp. Subsidy

14. Mess Matrix cont…
Meals Vs Cost
Page-12
Note: * In the month of Nov.
cost of vegetables were very
much high
Back
Month No. of Meals Cost per head per day
Nov'13 3,519 75.79
Dec'13 3,827 67.65
Jan'14 4,412 64.53
Feb'14 4,095 68.81
0
30
60
90
Nov'13 Dec'13 Jan'14 Feb'14
75.79
67.65
64.53
68.81
Cost per head per day (in Rs.)

15. Vehicle Matrix
Vehicle Matrix
Page-13
Back
Month OD 19 1633 OR 19 M3615
Avg. of 1 & 2
Qtr.
4,233 4,023
Avg. of 3 Qtr. 3,986 2,696
Jan'14 4,251 1,645
Feb'14 3,290 1,034
0
2000
4000
6000
OD 19 1633 OR 19 M3615
4233
4023
3986
2696
4251
1645
3290
1034
Avg. of 1 & 2 Qtr. Avg. of 3 Qtr. Jan'14 Feb'14

16. State No. of Employees
BH 11
HR 22
J&K 6
JH 10
MP 6
UP 70
Nepal 2
OD 31
PB 2
RJ 9
11
22
6
10
6
70
2
31
2
9
0
30
60
90
BH HR J&K JH MP UP Nepal OD PB RJ
No. of Employees
Manpower State-wise
No. of Manpower State-wise
% of State-wise Manpower
State % of Employees
BH 7%
HR 13%
J&K 4%
JH 6%
MP 4%
UP 41%
Nepal 1%
OD 18%
PB 1%
RJ 5%
7%
13%
4%
6%
4%
41%
1%
18%
1% 5%
% of State-wise Manpower
BH
HR
J&K
JH
MP
UP
Nepal
OD
PB
RJ
Back
Page-14

17. Month
No. of Sickness
Cases
No. of Hospitalization
Avg. of 1 & 2 Qtr. 131 3
Avg. of 3 Qtr. 136 5
Jan'14 165 5
Feb'14 118 2
Health Matrix
No. of Sickness & Hospitalization
0
60
120
180
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
131 136
165
118
No.of Sickness Cases
0
2
4
6
Avg. of 1
& 2 Qtr.
Avg. of 3
Qtr.
Jan'14 Feb'14
3
5
5
2
No. of Hospitalization
Back
Page-15

18. Month
Percapita Cost
(in Rs.)
Nov'13 14,083
Dec'13 14,646
Jan'14 16,314
Feb'14 16,796 0
6,000
12,000
18,000
Nov'13 Dec'13 Jan'14 Feb'14
14,083 14,646
16,314 16,796
Per-capita Cost
Per-capita Cost of Employees
Back
Page-16
NB:
Due to gradually decreasing of leave/ absenteeism figure salary cost is hiking ,
resulted increasing of per capita.

19. Security Initiative in Feb’14
# Behavioral training imparted to the security personnel for
betterment of their activities.
# Security personnel deployed at Phuljhuri R&R colony from the
existing manpower .
Security Initiative in Feb’2014
Planning for the next month to be execute
#Salary Account of Falcon Employees to be shifted from Axis
Bank to IDBI Bank for timely disbursement of payment.
# Safety Training shall be imparted to the security personnel.
Page-17
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