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Interface between IBM Lotus Notes and Office Productivity Tools:
Pavone OfficeGateway is an integration tool that connects Lotus Notes with various office productivity software, enabling seamless collaboration and editing of documents. It facilitates bi-directional data exchange and template management, enhancing productivity by allowing users to work directly with Microsoft Office and other tools within their Notes applications. Various application scenarios, such as mail merges and data analysis, showcase its capabilities in improving office workflows and document management.
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Interface between IBM Lotus Notes and Office Productivity Tools:
- 1. PAVONE OfficeGateway PAVONE OfficeGatewayTurns Office Productivity Tools into True Collaborative Applications
- 2. Agenda What isPAVONE OfficeGateway? Why PAVONE OfficeGateway? How does it work? Application Scenario Demo Summary Q&A
- 3. What is PAVONEOfficeGateway? Interface between Lotus Notes and Office Productivity Tools: Microsoft Office OpenOffice Lotus Symphony Lotus SmartSuite Based on COM Technology (Component Object Model) Smoothly integrate and save Office Files in Notes Documents (no OLE-Objects in Lotus Notes) Bi-directional exchange of data between Notes Documents and Office Files Support and Manage Templates
- 4. How does itwork? PAVONE OfficeGateway lets you directly work with Microsoft Office out of your Notes application. After the first easy embedding of Microsoft Office files in Notes they become an integral part of documents in your Notes database. (Re-) Editing is just a click away in your document. Same integration process with other Office Productivity Tools
- 5. How does itwork? PAVONE OfficeGateway lets you directly work with Microsoft Office out of your Notes application. After the first easy embedding of Microsoft Office files in Notes they become an integral part of documents in your Notes database. (Re-) Editing is just a click away in your document. Same integration process with other Office Productivity Tools
- 6. How does itwork? Template Management Separation between template and design No special templates as prerequisites Integration of any kind of office document templates already existing in an organization Adapability No changes of user interface Simple integration among Notes and Office Productivity Tools Migration of existing office documents
- 7. How does itwork? Share and edit documents seamlessly Taking advantages of any Office Productivity Tool Suite in editing, formatting, and printing functions Sharing and Collaboration with IBM Lotus/Domino applications Your Software Application
- 8. Application Scenario I- Letter PAVONE OfficeGateway delivers: One-time set up … Title Open Salutation Address City Date Closing Salutation Footer… ... and automatic use in daily work.
- 9. Application Scenario II– Mail Merge Scenario: For Marketing and Sales Campaigns, Surveys, News Letters, Holiday Greeting cards, mail distribution to different customers, suppliers, employees is easy to handle Individual fields: Fields like addresses, opening phrases, and salutations are assigned individually General fields: Fields like date, location, and subject titles are handled as general text-markers
- 10. Application Senario III– Address lists as Tables Notes Application –> Microsoft Excel table User data from Notes Applications are transferred into an MS Excel table. Additional information is included, e.g. author, creation date, etc. Names can be assigned to cells in MS Excel. In the associated template rules for data transfer including modifications can be defined. Same functionalities with Calc in OpenOffice or Lotus Symphony
- 11. Application Scenario IV– Data Analysis For data editing and presentation (e.g. including graphics) Microsoft Excel is used PAVONE Office Gateway remembers the respective data entry fields for re-editing and continuous use
- 12. Office Templates ina Settings application
- 13. Defining general informationfor the Office Template
- 14. Defining in theSettings application the parameters for the data exchange
- 15. Microsoft Word templatedisplaying the defined fields
- 16. Creating an OfficeDocument in the IBM Lotus Notes application PAVONE Enterprise Office
- 17. Selecting an Officetemplate with content
- 18. Word Document withtransferred data
- 19. Preview in IBMLotus Notes
- 20. Summary Productivity gains Integration of Office Productivity Tools (Microsoft Office, OpenOffice, IBM Lotus Symphony) with collaboration solutions Value-add Enabling of Data Aggregation and Data Analysis from IBM Lotus applications to office documents, presentations or spreadsheets Security Bringing tried and tested Lotus Notes Security to office tools and documents, e.g. financial reports, risk analyses, meeting protocols, confidential documents Easy migration Bringing functionality, employee skills and document content of office tools to a real collaboration environment for team access, collaboration and content sharing Integrated application with all PAVONE’s products and solutions PAVONE OfficeGateway Turns Office Productivity Tools into True Collaborative Applications.
- 21. Q&A Important Websites: http://www.pavone.com http://www.pavonelive.com
- 22. Contact PAVONELtd, UK PAVONE AG School House, Hackforth Technologiepark 9 BEDALE, N. Yorks. DL8 33100 Paderborn 1PE Germany United Kingdom Phone: +49 5251 3102-0 Phone: +44 1748 811527 Fax: +49 5251 3102-99 E-Mail: info@pavone.com E-Mail: info@pavone.de PAVONE Inc. PAVONE GmbH 915 SE 35th Avenue, #206 Schickardstraße 60 Portland, OR 97214 USA 71034 Böblingen Phone: +1.503.754.3144 Germany E-Mail: info@pavone.com Phone.: +49 7031 4997-10 Fax: +49 7031 4997-97 E-Mail: info@pavone.de For more information please visit: http://www.pavone.com http://www.pavonelive.com