The document discusses electronic individualized education plans (IEPs) as a useful tool for students, advisors, and faculty. It provides steps for accessing, creating, modifying, and printing an electronic IEP. Key points include that electronic IEPs allow for continuity in advising and revising goals. The document outlines 11 steps for advisors to follow to create a student's IEP, map future semesters, add comments, and print the IEP. It emphasizes aligning IEPs with program requirements, general education, and transfer institution guidelines.

1. Electronic Individualized
Education Plans
A USEFUL TOOL FOR STUDENTS, ADVISORS
AND FACULTY

2. Paper IEP vs. Electronic IEP
 Electronic IEP is a fluid document

3. Purpose of an Individualized Education Plan
 Will provide a clear view of a student’s academic
goals
 Will allow for a student to properly plan for course
scheduling – semester-by-semester
 Will allow academic advisors, faculty advisors, and
coaches and mentors more continuity and
consistency in the advisement process
 Provides the flexibility to revise as the student’s goals
and/or circumstances change
 Provides clear plan towards graduation
 Required for all students under SAP for financial aid

4. How to Access an Electronic IEP
 The Electronic IEP can be found through the secure
Employees website
 You will need to input your Windows username &
password
Note: when entering through his link, you will be able to modify an IEP and if you make any
changes your name will be saved as the assigned advisor. If you only want to view an IEP, enter
through the View Only link.

5. Accessing the Electronic IEP (To view the
IEP Only)
From the MDC homepage
Login to Employee page >
Faculty Resources > IEP
Viewer.
In the ‘IEP Viewer’ mode you
will be able to view a
student’s IEP but cannot
make changes. Your name
will not be saved when using
this link.
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6. How to Create an IEP
 Input the student MDID# and click “find student”
button
The IEP will display:
**NOTE: You may need to toggle
between Odyssey and the IEP
system to see complete
information on a student. You
may also print the degree audit.

7. Understanding an IEP
 Two hemispheres of the IEP:
Left Right

8. Overview of the Student IEP
The right side of the IEP is
divided into two sections –
Completed courses and
Current/future courses.

9. Overview of the Student IEP
If you register a student for
courses ensure that the
courses that the student is
registered for is the same as
the “Planned" courses since
there can be implications for
financial aid
You will then plan for all
upcoming terms.

10. Step 1: Adding Courses to the IEP
Select the course under
“Course Choices.” Click
the checkbox for the
course you wish to add
Then scroll to the
semester when the
course will be taken and
click the “Copy” button
in the upper right hand
corner. This will add the
course .

11. Step 2: Adding Other Courses to the IEP
3) Then Click the
“Copy” button in the
Planned term box
1) To add electives not listed
under “Course Choices,” you
can type in multiple courses
4) They will all appear.
2) Place a check next to
each

12. Step 3: Mapping Additional Semesters
We are required to plan the
entire IEP to completion, if
only two terms are visible,
you can select the “Add
More Terms” button and 4
semesters will be added at a
time. This step can be
repeated as frequently as
necessary.

13. Step 4: Deleting Courses/Making Corrections
 Select course(s) from the “Current/Future Courses”
section of the IEP and click the “Remove Selected”
button.

14. Step 5: Saving IEPs
 You should click “Save & Continue” after adding a
full semester worth of courses.
 When finished with the IEP, click “Save & Exit”

15. Adding Comments
The comments function facilitates clear
communication of the academic plan
between Academic & Career Advisement,
Financial Aid, Academic Departments,
Faculty and student.
Coaches and mentors are encouraged to
add reasons or special circumstances
considered when creating the IEP. This is
important because deviating from the
planned courses may result in denial of
Financial Aid for the student.
Comments are accessible by anyone who
can access the IEP and should be focused
solely on the items pertinent to the
development of an IEP.

16. Step 6: Adding Comments
 To add a comments click on “comments”
 Type your comment in the “new comment” box and click “save
comment” when finished.

17. Step 7: Reviewing Comments
Comments will be
date/time stamped

18. Step 8: Editing/Saving Comments
 To edit your comment click “edit”. You will be able to make
corrections to or add to your own comments. When done
editing click “save comment” again.
 When done adding/editing comments, click “previous page”
to return to the IEP screens.

19. Step 9: Printing the IEP
When you have finished
planning the courses, you
will can print a copy for
the student – select the
“Printable Version” link.
It will take you to a
streamlined version of
the IEP.

20. Step 10: Printing the IEP
1) Select the “Print IEP”
link – you will get the
usual dialogue box with
your preferred printer
and then “print.” (Note
that comments will not
print)
2) To go back to the
original view select the
“Previous Page” link

21. Step 11: Final Save and Exiting the IEP
When you are completely
done, you need to select the
“Save & Exit” button.

22. Getting An Error Message
You may receive an error
message upon exiting or
saving, click “OK” and
the information will be
saved. The functionality
is still being worked on.
However, read the
message, some messages
are working at this time.
Report any programming
issues to your A&CS
Director. Take a screen
shot of error and have
sample students with the
problem so it can be
reported to IT.

23. IEP: Best Practices
 Verify whether student plans to
attend part time or full time
 Verify program of
study/chosen pathway
 Identify which
courses/requirements have
been completed and which they
need to complete
 Verify likely transfer institution
choices

24. IEP: Best Practices
Using the appropriate MDC
pathway, transfer institution
MAP or Florida Virtual College
program sheet, select the
courses on the pathway, in the
listed sequence, to complete
the IEP
 Complete Florida Gen
Ed/Gordon Rule requirements
 Complete MDC Curriculum
Pathway/program of study
requirements
 Complete MDC graduation
requirements
 Align transfer institution
requirements

25. IEP: Best Practices
 Complete Florida General Education /Gordon Rule requirements
 Mathematics (6 credits)
 Communications (6 credits)
 Oral Communications (3 credits)
 Humanities (6 credits) – MUST take one Group A and one Group B course
 Social and Behavioral Sciences (6 credits) – MUST take one Group A and
one Group B course
 Natural Sciences (6 credits) – MUST take one Group A and one Group B
course
 General Education elective (3 credits) – from any of the categories above
 Complete 24 credits of electives
 Complete State of Florida Foreign Language Requirement for AA degree completion
NOTE:
 General education Math and English should be within the first and second semesters at MDC
 No two Gordon Rule Gordon Rule Writing requirements should be taken the same semester; and NO two
Gordon Rule Computational requirements should be taken the same semester.
 For more information, go to www.mdc.edu/asa/faculty/gordon_rule_courses.asp

26. Completing the IEP: Best Practices
 Show students how to chose balanced
schedule: college/work/family trade-offs
 Match electives to their career tracks,
discipline-recommended courses and
academic or personal interests
Help students understand why it is
important to follow the pathway and IEP
 Guide students to understand the
connections between the IEP,
graduation, successful transfer and
financial aid

27. Completing the IEP: Retake Rules
Students may repeat a course with a “P,” “W,” “D,”
or “F” grade, but
 State rules limit the number of times a student can take
the same course to THREE times
 Students will have to pay full cost of instruction on the
third attempt
(Approximately 4 times cost of in-state tuition)
 Students may NOT withdraw from class on third attempt
Students may also appeal action that effects standing
if s/he believes wrong action or decision was taken
 Academic standing, financial aid, grades, third attempt fee, retake of
course with “C” grade or better
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28. Student View of IEP

29. QUESTIONS???