The document provides guidance on creating presentations using OpenOffice Impress. It discusses how to add slides, insert bulleted lists, graphics, charts and tables. It also covers how to view slide shows, use different views, add transitions, format text, check spelling, and print or export presentations. The document offers step-by-step instructions to help users build and enhance presentations.

1. Creating a Presentation
using Impress

2. OpenOffice Impress
 Essentials of creating presentations with
OpenOffice.org Impress
• Provides set of tools to script, organize, and display a
presentation
• Consists of slides, each of which contains objects such as
titles, items in a bulleted list, graphics, and charts
 Good graphic design makes slides visually
compelling and presentations easy to understand
• Avoid clutter and unnecessary graphical elements
2

3. OpenOffice Impress (continued)
 Slides can be:
• Presented with a computer and projection device
• Printed on transparent sheets for use with an
overhead projector
• Printed on paper for handouts
• Converted to Web pages for display on the
Internet
3

4. OpenOffice Impress
 How to use the different views included with
Impress
 Formatting techniques
 How to add animation and other visual effects
4

5. OpenOffice Impress (continued)
 How to finalize presentations
• Print notes for yourself
• Create handouts for your audience
• Save presentations as Web pages
• Use an overhead projector in absence of
computer projection device
5

6. What’s in the Impress window?
 Several work areas, called panes
• Slides Pane (left pane)
• Current slide (middle pane)
• Tasks Pane (right pane)
6

7. What’s in the Impress window?
(continued)
7

8. How do I create a presentation?
 Select a presentation background
• Collection of professionally selected slide color
schemes, fonts, graphic accents, and background
colors
 Use a template to select presentation
type, style, and title for each slide
 Save frequently
8

9. How do I create a presentation?
(continued)
9

10. How do I create a presentation?
(continued)
To select other layouts  Use Layouts Task Pane
To change the template  Click Slide Design button on
Presentation toolbar
 Click Load to view available
templates and backgrounds
To change the  Click Format, Page
background color  Choose color from Fill area on
Background tab, then click OK
 Click Yes to apply change to all slides
 Click No to apply only to current slide
10

11. How do I add a slide?
 Click Slide button to display Tasks Pane
• Gives you a choice of slide layouts
• Includes thumbnail sketches of each slide type
 Each design template has its own Title Slide
layout (or use Title Only layout or Blank Slide
for first slide)
 Resize placeholders by using object’s sizing
handles
11

12. How do I add a slide? (continued)
12

13. How do I add a bulleted list?
 Use one of the title and text layouts
• Title, Text
• Title, Text, Object
13

14. How do I add a bulleted list?
(continued)
14

15. How do I add a bulleted list?
(continued)
To remove  Use Bullets On/Off button, or
bullets  Press Backspace key
To create a  Select list, click Format on menu bar
numbered list  Click Bullets and Numbering
 Select a style from Numbering tab,
then click OK
To create  Use Demote button on Text
sub-bullets Formatting toolbar
15

16. How do I add a graphic?
 Select a slide layout from Layouts Task Pane
that includes a placeholder for a graphic
 Replace graphic placeholder with desired
graphic
• Double-click placeholder
• Navigate to desired graphic in Insert picture dialog
box
• Click Open button
16

17. How do I add a graphic?
(continued)
17

18. How do I add a graphic?
(continued)
To delete a graphic  Press Delete key
To insert a graphic  Click Insert on menu bar,
into any slide layout point to Picture
 Click From File
 Select graphic, click Open
 Use sizing handles to position
and size graphic
18

19. How do I add a chart?
 Several slide layouts contain chart
placeholders
• Bar chart
• Line chart
• Pie chart
 Chart placeholder includes sample
data, which you change to reflect your data
19

20. How do I add a chart? (continued)
20

21. How do I add a chart? (continued)
To change sample  Click each cell containing
data sample data and replace it with
your own labels or numbers
To delete sample  Select cells, press Delete key
data
21

22. How do I add a chart? (continued)
To move data  Select cells, right-click to display
shortcut menu
 Click Cut, then right-click cell
where you want to move data
 Click Paste from shortcut menu
To insert a row  Click cell where you want to insert
or column  Click Insert Row button/Insert
Column button on toolbar
22

23. How do I add a table?
 Select a slide layout from Layouts Task Pane
that includes a placeholder for a table
 Enter your own data into rows and columns of
the table
23

24. How do I add a table? (continued)
24

25. How do I add a table? (continued)
To format borders, add  Use buttons on toolbars, or
color shading, and  Use options in Format Cells
adjust text alignment dialog box
To add text to a cell  Click inside cell, type text
25

26. How do I add a table? (continued)
To add a graphic to a  Click the cell, click Insert on Standard
cell menu bar
 Point to Picture, then click From File
 With Insert Picture dialog box open,
navigate to desired graphic, click Open
To adjust height or  Position pointer over column or row
width of cells header so that the shape changes
 Drag the dividing line to correct position
26

27. How do I view a slide show?
 Move to first slide, then switch to Slide Show
view
27

28. How do I view a slide show?
(continued)
28

29. How do I view a slide show?
(continued)
To display next slide or  Press left mouse button
next bullet  Press N key
 Press right-arrow key
To display previous  Press right mouse button
slide or previous bullet  Press P key
 Press left-arrow key
To cancel slide show  Press Esc key
29

30. How do I use the Normal and
Outline view tabs?
 Normal view
• To build the basic structure of the presentation
 Outline view
• To work effectively on content
 Use Demote button to indent a bullet
 Use Promote button to return a bullet to its previous level
 Slides Pane
• To add visual effects to one slide at a time
30

31. How do I use the Normal and
Outline view tabs? (continued)
31

32. How do I use Slide Sorter view?
 To view miniaturized versions of all slides in a
presentation
 Makes it easy to rearrange slides as needed
32

33. How do I use Slide Sorter view?
(continued)
33

34. How do I use Slide Sorter view?
(continued)
To move a slide  Use drag-and-drop method
To delete a slide  Click slide to select, click Edit, then Delete
Slide
To duplicate a  Use Copy and Paste buttons, or
slide  Right-click slide and use shortcut menu’s
Copy and Paste options
To hide a slide  Use Show/Hide button on Slide Sorter
toolbar, or
 Right-click slide, then click Hide Slide on
shortcut menu
34

35. How do I add transitions?
 Transitions
• Effects that specifies how a slide replaces the
previous slide
• Include fades, wipes, sound, and other effects
• Indicated by an Animation icon, which is visible in
Slides Pane (Normal view) or in Slide Sorter view
 Can make a presentation more interesting,
but overuse can be irritating and distracting
35

36. How do I add transitions?
(continued)
36

37. How do I add transitions?
(continued)
To change a transition  Select slide, then use Slide
Transition Task Pane
To cause slide to  Click Automatically after
advance automatically box in Slide Transition Task
after a specified period Pane
of time  Set display time in spin box
37

38. How do I format text on a slide?
 When selecting font sizes, consider the
number of people in the audience
 Consider lighting in the room
• Bright light: use dark font on light background
• Dark room: use dark background with light font
colors
38

39. How do I format text on a slide?
(continued)
39

40. How do I format text on a slide?
(continued)
To choose font options  Click Format, then Character to
display Character dialog box
 Select desired font, font style, color,
and effect, then click OK to apply
To use slide master to  Click View, point to Master, then click
change font attributes Slide Master
for all slides in the  Select text styles to modify, change
presentation at the font attributes using Character dialog
same time box
 Close slide master with Close Master
View
40

41. How do I add animation effects to
a bulleted list?
 Animation effects
• Draw attention to bullets as they appear
• Can be accompanied by sound effects (use
sparingly)
• Can be applied to any slide element (text,
graphics, charts, tables)
• Use After animation option to indicate whether
object should change color or disappear after
animation
41

42. How do I add animation effects to
a bulleted list? (continued)
 Use Custom Animation Task Pane
42

43. How do I add animation effects to
a bulleted list? (continued)
43

44. How do I check spelling in a
presentation?
 Always check spelling
• Misspelling can make audience doubt accuracy
and validity of your statements
 Proofread your presentation to eliminate
grammar errors
• Impress does not include a grammar checker
44

45. How do I check spelling in a
presentation? (continued)
45

46. How do I check spelling in a
presentation? (continued)
To manually initiate a  Use Spellcheck button
spelling check of entire
presentation
To automatically  Click Tools menu, Autocorrect
correct common typing  In AutoCorrect dialog box, select
errors as you work options useful to you (automatically
capitalizing first word in sentence and
names of days, changing two capital
letters at beginning of a word to a
single capital letter)
46

47. How do I add and print speaker
notes?
 Speaker notes
• Remind you what to say about each slide
• Contain printed versions of each slide
• Allow you to maintain better eye contact and
rapport with audience (you don’t have to look at
projected slides)
47

48. How do I add and print speaker
notes? (continued)
48

49. How do I add and print speaker
notes? (continued)
To add speaker  Click Notes tab, then Notes area,
notes then type
To print speaker  Click File, Print, Options
notes  Select Notes from Contents section
of Printer Options dialog box
 Click OK button to close Printer
Options dialog box
 Click OK button to print
49

50. How do I print handouts?
 Use Handout tab to select print layout
• Number of slides per page (2–6)
• Black and white or color
• Text-only version
 Select Outline
 Does not print graphics
50

51. How do I print handouts?
(continued)
51

52. How do I save a presentation as
Web pages?
 Click File, then Export
 Select drive and folder to hold Web
version, enter file name, then click Export
button
 Some slide features–transitions and
animation effects–cannot be duplicated
52

53. How do I save a presentation as
Web pages? (continued)
53

54. Can I show my presentation with
an overhead projector?
 If printer allows it, load transparency film in
printer, click File, Print
 Otherwise, print on regular paper and use a
copy machine to create transparencies
 Transitions, animations, and sound effects
will be lost
54

55. Can I show my presentation with an
overhead projector? (continued)
55

56. Summary
 Creating a presentation
 Adding a slide
 Adding bulleted lists, graphics, charts, and
tables
 Viewing a slide show
56

57. Summary (continued)
 Using Normal and Outline view tabs
 Using Slide Sorter view
 Adding transitions
 Formatting text on a slide
 Adding animation effects to a bulleted list
57

58. Summary (continued)
 Checking spelling in a presentation
 Adding and printing speaker notes
 Printing handouts
 Saving a presentation as Web pages
 Showing a presentation with an overhead
projector
58