Downloaded 82 times
Uploaded byTanuj Poddar
Hr records and reports
The document discusses HR records and reports. It defines records as informational documents used by organizations, including conventional paper documents as well as modern digital formats. It provides examples of employee records, including personal details, employment history, leave records, and performance reviews. Maintaining accurate and organized records is important for personnel decisions, identifying training needs, succession planning, and evaluating employment tests and interviews. Reports evaluate events, products, or enterprises and should have specific objectives, deal with referred issues, interpret data honestly, make recommendations, and be timely, clearly worded and reader-oriented.
More Related Content
![MM Bagali, HRM HRD Management School, B-School MOU [Compatibility Mode]](https://cdn.slidesharecdn.com/ss_thumbnails/mouhrmcompatibilitymode-13304171764375-phpapp01-120228022148-phpapp01-thumbnail.jpg?width=640&height=640&fit=bounds)
Similar to Hr records and reports
Hr records and reports
- 1.
- 2. MEANING OF RECORDS: Recordsrefer to the informational documents utilized by an organization to carry out its functions. TYPES OF RECORDS: 1.Conventional papers, cards, charts, files, blue prints etc 2.Modern Video, audiocassettes,magnetic tapes, floppy,diskettesetc 01/23/14 BMSCE 2
- 3. EMPLOYEE RECORD SURNAME…………………………………….………FIRST NAME………………………………………………… FATHERSNAME ……………………………………………………………………………………………………... DATE OF BIRTH…………………………………PLACE OF BIRTH……………………………………………….. AGE …………………………SEX……………………… HEIGHT………………………WEIGHT………………… NATINALITY……………………………………MARITAL STATUS……………………………………………… LANGUAGES KNOWN………………………………………………………………………………………………… PRESENT ADDRESS…………………………………………………………………………………………………… PERMANENT ADDRESS……………………………………………………………………………………………… DESIGNATION……………………………………………………………………………………………………………. DATE OF APPOINTMENT……………………….DATE OF CONFIRMATION…………………………………… DATE WHEN INCREMENT DUE…………………………………………………………………………………….. DEPARTMENT IN WHICH POSTED……………………………………………………….…………………………. DATE OF JOINING PERSON / PROVIDENT FUND…………………………………..……………………………. MONTHLY CONTRIBUTION………………………………………………………………………………………….. WHEN PAYABLE I(N CASE OF DEATH)……………………………………………………………………………. MEMBERS IN FAMILY…………………..WIFE / SONS / DAUGHTERS…………………………………………. AGES OF CHILDREN………………………….SONS………………………..DAUGHTERS……………………… EDUCATIONAL QUALIFICATIONS………………………………………………………………………………….. PROFESSIONAL QUALIFICATIONS / TRAINING ACHIEVED……………………………………………………. PROMOTIONS: TO……………………………… WITH EFFECT FROM………………………………………. TRANSFERS: TO……………………………….WITH EFFECT FROM………………………………………. LEAVE RECORD: FROM……………TO……………NO. OF DAYS…………..PAYMENT MADE………… MEDICAL/ SICK LEAVE FROM………………….TO………………….DAYS…………………………….….. PERIODICAL MEDICAL EXAMINATIONSWHEN DONE…………………………………………………………… MEDICAL HISTORY OF MAJOR ILLNESS…………………………………………………………………………… PERPORMANCE APPRAISAL………………………………………………………………………………………… WARNINGS AND CENSURES: DATE…………………….. REMARKS…………………………………………… 01/23/14 BMSCE TOKEN FILE NO………………………………………………….. 3 SIGNATURE…………………………
- 4. IMPORTANCE OF RECORDS •To supply information required by management • To identify training needs • To use them for succession planning • To know validity of employment tests and interviews • To take personnel decisions like transfer, promotion etc • To maintain up to date data about everything in BMSCE organization 01/23/14 4
- 5. ESSENTIALS OF GOODRECORD OBJECTIVES FOR MAINTAINENCE SHOULD BE CLEARLY AND ADEQUATELY STATED CONSISTENT WITH REQUIREMENTS EASILY AVAILABLE ECONOMICAL AND SAFE PERIODICAL REVISED AND UPDATED EASILY ACCESSIBLE EASILY IDENTIFIED AND DIFFERENCIATED QUICK REFERENCES AVOID DUPLICATION OF ENTRIES PERSON ENTRUSTED WITH RESPONSIBILITY TO MAINTAIN A PROCEDURAL MANUAL 01/23/14 BMSCE 5
- 6. PURPOSE OF PERSONALRECORDS PROVIDE AN EVIDENCE OF EVENTS USEFUL FOR TAKING IMPORTANT DECISIONS FACILITATE EVALUATION OF PERFORMANCE AS PROVISIONS UNDER INDUSTRIAL AND LABOUR LAWS 01/23/14 BMSCE 6
- 7. ESSENTIAL POINTS TOFOLLOW TO ACHIEVE THE OBJECTIVES SIMPLICITY ACCURACY ECONOMY USEFULNESS 01/23/14 BMSCE 7
- 8. SOME EXAMPLES OFRECORDS Employee turnover record Absenteeism record Accident frequency and severity Scrap-loss record Employee requests Grievance records Personnel inventories Time standards and output records Cost of training methods Employee use of services such as canteen Payroll data Health records Suggestions records ….etc……………. 01/23/14 BMSCE 8
- 9. PRINCIPLES OF RECORDKEEPING • The purpose for which the record is kept must be justifiable • Records must be capable of verification • Records must be classified • The requisite information must be available when needed • Records must be produced and maintained at a reasonable cost • 01/23/14 Records must be precise BMSCE 9
- 10. REPORTS A report isan account or statement describing in detail an event, a happening or evaluating an enterprise or product etc. 01/23/14 BMSCE 10
- 11. ESSENTIALS OF AGOOD REPORT • Should deal with a specific objective • Should dwell on the issues referred • Data collected should be interpreted honestly • Should make specific recommendations • Should be timely • Should be clearly worded • 01/23/14 Should be reader oriented BMSCE 11
- 12.