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HOW TO WRITE AN
EMAIL
5 main things:
1) To/From
2) Subject
3) Salutation
4) Body of Message
5) Signature
Don’t forget to write to
who and from who.
Write in email address
format.
To/From
The subject is the first thing the
people will see in your message
together with your name. Your
subject should be brief, like a
summary of your message. For
instance, if you write about your
city "Description of my city".
Subject
Depending of the person you
are writing to you may
use "Dear Mr X" if you don't
know the person (more
formal) or "Hi XXXXX" if it is
more informal, like a friend.
Salutation
Your message should be correct and clear
in relation to content, grammar and
spelling.
Write in paragraph please.
Each paragraph has one main idea and the
most important paragraph/idea should
come first.
Body of Message
You should always
include your name at
the end of your
message.
Signature
Sample
To : neelofa@yahoo.com
From : fadhli@yahoo.com
Subject : Greetings from Penang
Dear Lofa,
Hello Lofa. How are you? It has been awhile since we last spoke. I
decided to send you an email instead of calling you on your busy
schedule.
How’s your family especially on your recent flood incident? I hope
you and your family are in a good shape.
I look forward to hearing from you. Take care and send my warmest
regards to your family.
Best wishes,
Fadhli
1
2
3
4
5
You have recently joined
www.getnewpal.com and you have
decided to write an email to your new
friend. Based of the given information:
Choose a keypal friend
Reasons to make friend with him/her
Other relevant details
Question:
Choose a person
from the handout to
be your new friend.
1) Write To
and From
2) Write the
subject of your
email/ keypal
3) Write
salutation
4) Write the
body of the
email
Greet the person
Ask his/her well-being
Explain the reason why do you
write to him/her
Reasons to support your writing
What should you write?
You can choose to write like this:
End your email
I look forward to
_____________ing from you.
_____________ing you.
_____________ reply.
hear
meet
your
Kind regards, Regards,
__________ ________
Warm wishes, Yours truly,
__________ ________
5) Sign your name
name
namename
name

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How2write-email

  • 1. HOW TO WRITE AN EMAIL
  • 2. 5 main things: 1) To/From 2) Subject 3) Salutation 4) Body of Message 5) Signature
  • 3. Don’t forget to write to who and from who. Write in email address format. To/From
  • 4. The subject is the first thing the people will see in your message together with your name. Your subject should be brief, like a summary of your message. For instance, if you write about your city "Description of my city". Subject
  • 5. Depending of the person you are writing to you may use "Dear Mr X" if you don't know the person (more formal) or "Hi XXXXX" if it is more informal, like a friend. Salutation
  • 6. Your message should be correct and clear in relation to content, grammar and spelling. Write in paragraph please. Each paragraph has one main idea and the most important paragraph/idea should come first. Body of Message
  • 7. You should always include your name at the end of your message. Signature
  • 8. Sample To : neelofa@yahoo.com From : fadhli@yahoo.com Subject : Greetings from Penang Dear Lofa, Hello Lofa. How are you? It has been awhile since we last spoke. I decided to send you an email instead of calling you on your busy schedule. How’s your family especially on your recent flood incident? I hope you and your family are in a good shape. I look forward to hearing from you. Take care and send my warmest regards to your family. Best wishes, Fadhli 1 2 3 4 5
  • 9. You have recently joined www.getnewpal.com and you have decided to write an email to your new friend. Based of the given information: Choose a keypal friend Reasons to make friend with him/her Other relevant details Question:
  • 10. Choose a person from the handout to be your new friend.
  • 12. 2) Write the subject of your email/ keypal
  • 14. 4) Write the body of the email
  • 15. Greet the person Ask his/her well-being Explain the reason why do you write to him/her Reasons to support your writing What should you write?
  • 16. You can choose to write like this: End your email I look forward to _____________ing from you. _____________ing you. _____________ reply. hear meet your
  • 17. Kind regards, Regards, __________ ________ Warm wishes, Yours truly, __________ ________ 5) Sign your name name namename name