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FORMAL LETTER
DONE
BY
MARIAPPAN
TODAY’S
LEARNING
OBJECTIVES
WHAT IS FORMAL LETTER?
•FORMAL LETTER ARE A NUMBER OF
CONVENTIONS THAT SHOULD BE
USED WHEN WRITING A FORMAL OR
BUSINESS LETTER.
RULES FOR WRITING FORMAL LETTERS
ADDRESSES:
1) YOUR ADDRESS
THE RETURN ADDRESS SHOULD BE WRITTEN IN THE TOP RIGHT-HAND CORNER
OF THE LETTER.
2) THE ADDRESS OF THE PERSON YOU ARE WRITING TO
THE INSIDE ADDRESS SHOULD BE WRITTEN ON THE LEFT, STARTING BELOW
YOUR ADDRESS.
DATE:
DIFFERENT PEOPLE PUT THE DATE ON DIFFERENT SIDES OF THE PAGE. YOU CAN
WRITE THIS ON THE RIGHT OR THE LEFT ON THE LINE AFTER THE ADDRESS YOU
ARE WRITING TO. WRITE THE MONTH AS A WORD.
SALUTATION OR GREETING
1) DEAR SIR OR MADAM,
IF YOU DO NOT KNOW THE NAME OF THE PERSON
YOU ARE WRITING TO, USE THIS. IT IS ALWAYS
ADVISABLE TO TRY TO FIND OUT A NAME.
2) DEAR MR.SHYAM,
IF YOU KNOW THE NAME, USE THE TITLE (MR,
MRS, MISS OR MS, DR, ETC.) AND THE SURNAME
ONLY.
CONTENT OF A FORMAL LETTER
• FIRST PARAGRAPH
THE FIRST PARAGRAPH SHOULD BE SHORT AND STATE THE PURPOSE OF THE
LETTER- TO MAKE AN ENQUIRY, COMPLAIN, REQUEST SOMETHING, ETC.
• THE PARAGRAPH OR PARAGRAPHS IN THE MIDDLE OF THE LETTER SHOULD
CONTAIN THE RELEVANT INFORMATION BEHIND THE WRITING OF THE LETTER.
• LAST PARAGRAPH
THE LAST PARAGRAPH OF A FORMAL LETTER SHOULD STATE WHAT ACTION YOU
EXPECT THE RECIPIENT TO TAKE- TO REFUND, SEND YOU INFORMATION, ETC.
ENDING A LETTER
1) YOURS FAITHFULLY
IF YOU DO NOT KNOW THE NAME OF THE PERSON, END THE LETTER THIS WAY.
2) YOURS SINCERELY
IF YOU KNOW THE NAME OF THE PERSON, END THE LETTER THIS WAY.
3) YOUR SIGNATURE
SIGN YOUR NAME, THEN PRINT IT UNDERNEATH THE SIGNATURE.
FORMAT
Formal letter

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Formal letter

  • 3. WHAT IS FORMAL LETTER? •FORMAL LETTER ARE A NUMBER OF CONVENTIONS THAT SHOULD BE USED WHEN WRITING A FORMAL OR BUSINESS LETTER.
  • 4. RULES FOR WRITING FORMAL LETTERS ADDRESSES: 1) YOUR ADDRESS THE RETURN ADDRESS SHOULD BE WRITTEN IN THE TOP RIGHT-HAND CORNER OF THE LETTER. 2) THE ADDRESS OF THE PERSON YOU ARE WRITING TO THE INSIDE ADDRESS SHOULD BE WRITTEN ON THE LEFT, STARTING BELOW YOUR ADDRESS. DATE: DIFFERENT PEOPLE PUT THE DATE ON DIFFERENT SIDES OF THE PAGE. YOU CAN WRITE THIS ON THE RIGHT OR THE LEFT ON THE LINE AFTER THE ADDRESS YOU ARE WRITING TO. WRITE THE MONTH AS A WORD.
  • 5. SALUTATION OR GREETING 1) DEAR SIR OR MADAM, IF YOU DO NOT KNOW THE NAME OF THE PERSON YOU ARE WRITING TO, USE THIS. IT IS ALWAYS ADVISABLE TO TRY TO FIND OUT A NAME. 2) DEAR MR.SHYAM, IF YOU KNOW THE NAME, USE THE TITLE (MR, MRS, MISS OR MS, DR, ETC.) AND THE SURNAME ONLY.
  • 6. CONTENT OF A FORMAL LETTER • FIRST PARAGRAPH THE FIRST PARAGRAPH SHOULD BE SHORT AND STATE THE PURPOSE OF THE LETTER- TO MAKE AN ENQUIRY, COMPLAIN, REQUEST SOMETHING, ETC. • THE PARAGRAPH OR PARAGRAPHS IN THE MIDDLE OF THE LETTER SHOULD CONTAIN THE RELEVANT INFORMATION BEHIND THE WRITING OF THE LETTER. • LAST PARAGRAPH THE LAST PARAGRAPH OF A FORMAL LETTER SHOULD STATE WHAT ACTION YOU EXPECT THE RECIPIENT TO TAKE- TO REFUND, SEND YOU INFORMATION, ETC.
  • 7. ENDING A LETTER 1) YOURS FAITHFULLY IF YOU DO NOT KNOW THE NAME OF THE PERSON, END THE LETTER THIS WAY. 2) YOURS SINCERELY IF YOU KNOW THE NAME OF THE PERSON, END THE LETTER THIS WAY. 3) YOUR SIGNATURE SIGN YOUR NAME, THEN PRINT IT UNDERNEATH THE SIGNATURE.