This document summarizes a webinar on Gmail and Google Groups presented on November 10, 2015 by Nikki Crowster and Ina Smith. It provides an agenda for the webinar including introductions, context, guidelines for mailing lists, an overview of Gmail and Google Groups features, and a question and answer session. The webinar aims to optimize communication channels and maximize the impact of the library association using these Google tools.

1. Welcome to this Webinar
Webinar on Gmail & Google Groups
10 November 2015
Nikki Crowster & Ina Smith
1. Webinar will start at 10:00 promptly.
2. Please keep your microphone and webcam turned off (muted) at all times.
3. Questions to the presenter can be typed in the text box.
Please renew your LIASA membership for 2016 to continue to benefit from all LIASA
initiatives.
http://www.liasa-new.org.za/register/

2. GMAIL
&
GOOGLE GROUPS
NPO 009-577

3. Programme
• Introduction
• Context
• Mailing list ‘do’
• Mailing list guidelines
• Gmail
• Q&A
• Google Groups
• Q&A
• Thanks and closure

4. Strategic Directions 2014 – 2016
Theme 4: Communication and sector engagement
• Optimize the channels of communication
• Maximize the impact of the Association
• Support LIS issues

5. Mailing list ‘do’
• Have robust password
• Know the software
• Lean addressee list
• ‘Reply all’ only if needed
• Clear subject line
• Business language
• Sparse use of jargon
• Emoticons for clarity
• Forward with care

6. Mailing list ‘to do’ (2)
• Avoid SHOUTing
• Use .pdf or link on web
• Avoid archive files .zip
• Be mindful of attachment
size
• Do read the message
before sending
• Have a signature

8. Mailing list guidelines
• http://goo.gl/OyaGT1
• Embodies SP Theme 4
• LIASA member benefit
• Approved content
• Association’s business
• Professional interests
• Branch & IG matters
• Feedback to the PRO
NPO 009-577

9. Gmail for Librarians
LIASA Social Media Series for Librarians
10 November 2015

10. Email
• Communication process between Sender &
Receiver
• Asynchronous
• Email platforms e.g. Outlook, Gmail
• Gmail is web-based email

11. Why Gmail?
• Free
• Create multiple email addresses
• Email address remains the same (contingency)
• Emails stored in the cloud – accessible from
anywhere, anytime, synchronised
• Use for personal email
• Gmail gives you access to other Google related
applications
• Lots of storage space …

12. Google Drive

13. Google Forms

14. Google Calendar

15. Google Docs

16. And more …

17. Create a Gmail account
https://accounts.google.com/SignUp
Write down your Email address, Username & Password

19. http://gmail.com

22. Email for IG/Branch/Community
LIASA HELIG as Sender/Receiver: heligliasa@gmail.com

23. Switch identity/Sign out

24. Compose new email

25. New email

26. Formatting text in message area

28. Sent emails

29. Read new emails in Conversation
View

30. Unthread emails

31. Settings >> General

33. Settings >> Accounts and Import

34. Settings >> Forwarding and
POP/IMAP

35. Finding emails

36. Keeping emails organised

38. Change account look & feel

39. Self-learning
• http://learn.googleapps.com/products/gmail/get-
started/

40. Questions?

41. Quick online survey …
• Open a new tab in your Internet browser
• Type the following address:
http://goo.gl/forms/Qe3C86eC48
• Complete the 3 questions on the online form and
Submit
• You have 2 min.

42. Google Groups for
Librarians
LIASA Social Media Series for Librarians
10 November 2015

44. Mailing list/Listserv
A mailing list is a collection of names and addresses
used by an individual or an organization to send
material to multiple recipients. The term is often
extended to include the people subscribed to such a
list, so the group of subscribers is referred to as "the
mailing list", or simply "the list".

47. Create a group for ….
• All your users – communicate library hours, new
arrivals, training etc.
• Group within library eg Cataloguers, all staff –
closed group
• Community of Practice eg all interested in new ICT
trends
• Can include library staff only, or can expand on
national level, international level
• And many more

49. Access Google Groups
• Login with Gmail account: https://gmail.com
• Go to: https://groups.google.com

64. Branch Gmail &
Google Groups
IG Gmail & Google
Groups
Managed & handed
over to next
governance team for
next term

65. Self-learning
• https://support.google.com/groups/answer/46601
?hl=en
Thank you!