This document discusses various tools for monitoring and evaluating the usage of open access journals, including general tools like Google Analytics, platform-specific tools from SciELO SA, and journal-specific tools used by the South African Journal of Science. It provides information on tracking metrics like downloads, citations, social media engagement, and collaboration with authors and institutions to increase a journal's reach and measure its impact.

1. Monitoring & evaluating the usage
of your Open Access journal
Applying scientific thinking
in the service of society

2. Agenda
 General tools
Ina Smith
 Platform specific tools (SciELO SA)
Louise van Heerden
 Journal specific tools (South African Journal of
Science)
Nadine Wubbeling & Linda Fick

3. General Tools – Ina Smith
 Google Tools
 Piwik
 Publish or Perish
 Crossref
 Open Journal Systems (OJS)

4. About your Journal

5. Prepare your journal
 Search engine/harvester friendly – Base URL
http://journals.assaf.org.za/per/oai
 Standardized metadata schema (XML)
 Google Sitemap
 Open source software using open standards
 Integration with other tools e.g. ORCID, Crossref
DOIs, etc.
 Web site vs Journal Management System

6. Impact Factor
Thomson Reuters JIF against ethics and principles of
OA
relates less and less to citation rates
unrelated to individual article quality in a journal
unrelated to quality of individual scientist publishing
in a given journal
Display of IF information on journal web page
discouraged
1. Corneliussen, S.T. (2016) ‘Bad summer for the journal impact factor’, Physics Today, . doi:
10.1063/PT.5.8183.
2. Lariviere, V., Kiermer, V., MacCallum, C.J., McNutt, M., Patterson, M., Pulverer, B., Swaminathan,
S., Taylor, S., Curry, S., de Montreal, U., @@, A., mmcnutt and Nature, S. (2016) ‘A simple proposal
for the publication of journal citation distributions’, New Results, , p. 62109. doi: 10.1101/062109.
3. The demise of the impact factor: The strength of the relationship between citation rates and IF is
down to levels last seen 40 years ago (2012) Available at:
http://blogs.lse.ac.uk/impactofsocialsciences/2012/06/08/demise-impact-factor-relationship-citation-
1970s/ (Accessed: 11 August 2016).

7. Web of Science
 Guidelines:
http://wokinfo.com/essays/journal-selection-
process/
 Suggest a title:
http://ip-
science.thomsonreuters.com/info/journalsubmission
-front/

8. Scopus
 Guidelines:
https://www.elsevier.com/solutions/scopus/content
#content-policy-and-selection
 Suggest a title:
http://suggestor.step.scopus.com/suggestTitle/step
1.cfm

9. Norwegian Registry for Scientific Journals,
Series and Publishers Level 2
 Guidelines:
https://dbh.nsd.uib.no/publiseringskanaler/OmKriter
ier?request_locale=en
 Suggest a title:
https://dbh.nsd.uib.no/publiseringskanaler/OmPros
edyrer?request_locale=en

10. Google Mail
Register a Gmail account for your journal
https://accounts.google.com/SignUp

11. Google Analytics
Add the journal to Google Analytics
http://analytics.google.com

12. Google Analytics

13. Google Analytics
Embed
code in
every web
page

14. Create connection between OJS &
Google Analytics
Journal Manager >> System Plugins (General)

15. Google Analytics Results

16. Google Analytics

17. Google Scholar Metrics
List of titles: https://scholar.google.com/citations?view_op=top_venues
Overview:
https://scholar.google.co.za/intl/en/scholar/metrics.html#overview

18. Register a new web site with Google
https://www.google.com/webmasters/tools/submit-url

19. Google Scholar Citations Profile

20. Google Scholar Citations Profile
https://scholar.google.co.za/intl/en/scholar/citations.html

21. Publish or Perish

22. Publish or Perish
Overview: http://www.harzing.com/pophelp/journal-
impact.htm
Download: http://www.harzing.com/resources/publish-or-
perish

23. Piwik
https://piwik.org/

24. Crossref
http://www.crossref.org/06members/51depositor.html
10.17159/2413-3108/2009/v21i2a296

25. OJS (Open Journal Systems)
https://www.projectcounter.org/

26. OJS

27. Alternative Metrics in OJS
http://pkp-alm.lib.sfu.ca/

28. Usage of accompanying data sets
http://dataverse.org
https://www.datacite.org/

29. Platform specific tools – Louise van Heerden

30. SciELO SA
• Scientific Electronic Library Online (SciELO)
• SA’s premier open-access database
• Full-text, peer-reviewed journals
• Part of the SciELO Network started in Brazil
• Managed by the Academy of Science of SA (ASSAf)
• Funded by the South African Department of Science
and Technology
• Endorsed by the South African Department of Higher
Education and Training
• www.scielo.org.za

31. Statistics
1) SciELO Website
2) SciELO Analytics (Beta version)

32. SciELO uses the COUNTER Code of Practice
On the HTML - if a user stays on the page for more
than 10 seconds = 1 access
On the PDF – if a user stays on the page for more than
30 seconds = 1 access
No robot access is counted
How SciELO defines ‘’access’’

33. SciELO.org
journals evaluation
Português
Español
help
about this site
SciELO news
SciELO team
serial browsing
alphabetic list
subject list
search form
article
browsing
author index
subject index
search form
reports
site usage
Publishing statistics
journal citation
co-authors
1) SciELO SA Reports
via the SciELO webiste URL

34. Journal citation reports
• Source data
• Impact factor on a two-year basis
• Impact factor on a three-year basis
• Half-life
• Received citations
• Granted citations
Journal citation reports URL

35. Journal citation reports
Published in…. Select date and the journal title
Journal citation reports URL
All
2016
2015
2014
2013
2012
2011
2010

36. Analytics SciELO SA – per Journal
Metrics of the usage of SAJS
within the SciELO system
Journal title/year No. of
issues
No. of
articles
No. of granted
citations
No. of received
citations
Average articles
per issue
S. Afr. j. sci 59 791 28782 1288 13.41
2016 5 72 3407 138 14.40
2015 6 89 3862 104 14.83
2014 6 76 2935 139 12.67
2013 6 80 2695 145 13.33
2012 6 70 2695 127 11.67
2011 6 66 2251 127 11.00
2010 6 68 2420 81 11.33
2009 6 81 2586 132 13.50
2008 6 100 2848 182 16.67
2007 6 89 3083 113 14.83
Total 59 791 28782 1288 13.41

37. 2) SciELO Analytics
Link to SciELO Analytics (currently a beta version)
– Collection level
– Journal level
– Article level (Need DOI numbers for each
document )
As it is still a beta version some of the terminology is
still in Portuguese.

38. Analytics – SciELO SA Collection

39. Accesses in October 2016

40. Global usage

41. SciELO SA – most accessed journals
over the last 12 months
Journal html pdf abstracts total
SAMJ: South African
Medical Journal
364 115 130 965 40 579 535 659
Journal of the Southern
African Institute of
Mining and Metallurgy
208 626 136 169 38 535 383 330
South African Journal of
Education
274 044 86 286 14 602 374 932
Water SA 217 427 77 110 26 547 321 084
South African Journal
of Science
213 890 80 222 25 467 319 579

42. Most accessed articles
http://analytics.scielo.org/w/accesses/list/articles?collection=sza
Article html pdf abstract total
Teaching practice: a make or
break phase for student
teachers
38991 825 73 39889
The influence of land use on
water quality and diatom
community structures in urban
and agriculturally stressed
rivers
34687 568 89 35344
Identifying risks facing the
South African tourism industry
29574 961 55 30590

43. Analytics SciELO SA – per Journal

44. Analytics – per Journal Article

45. Summary
1) SciELO Website : Link
2) SciELO Analytics (Beta version) Link
(Remember to right click and select “Translate to English”)

46. Analytics - Upcoming
To conclude, we look forward to the following:
• SciELO new interface (look and feel) – The beta
version of the new interface will be released early
December 2016
• Follow-up webinar when the new version is released

47. Journal specific tools
(South African Journal of Science)
Nadine Wubbeling & Linda Fick

48. Tools for increasing &
measuring the reach and
impact of your journal

49. 1. Social Media
https://www.facebook.com/southafricanjournalofscience
Facebook

50. 1. Social Media
https://twitter.com/SAJS_Official
Twitter

52. Social Media:
In-house analytics tools

53. Social Media:
In-house analytics tools

54. Buffer

56. Other tools

57. Earliest hominin cancer: 1.7-million-year-old
osteosarcoma from Swartkrans Cave, South Africa
Volume 112, Issue 7/8
Twitter:
Retweets: 98
Likes: 24
Clicks: 94
Potential audience: 66 690
Facebook:
Likes: 8
Clicks: 26
Shares: 2
Potential audience: 1060
#FossilCancer
#SedibasWorld

58. Earliest hominin cancer: 1.7-million-year-old
osteosarcoma from Swartkrans Cave, South Africa
Volume 112, Issue 7/8

59. 2. Electronic distribution

60. Media Releases:
Mailchimp

61. Mailchimp

62. Multimodal spatial mapping and visualisation of
Dinaledi Chamber and Rising Star Cave
Volume 112, Issue 5/6
Day of publication, 27 May 2016 – 145 visits
Day of highlights email, 31 May 2016 – 115 visits
(84 clicks on Mailchimp)

63. Plant metabolomics: A new frontier in phytochemical
analysis
Volume 109, Issue 5/6
Day of publication, 13 May 2013 – 13 visits

64. 3. Collaborate with authors & institutions
• Identify one or two articles to highlight per issue to start with.
Ask the author and institutions to:
 Have the institutions write a media release and send to
their distribution list or through a platform such as
EurekAlert. Have them notify you of this so that you can
keep track of the releases and share on social media.
 Institutions sometimes work with media companies to
publish news articles in traditional media outlets. Ask the
authors if they are willing to work with these companies to
write articles for newspapers or digital platforms.
 Share articles on their own social media pages – make
sure you retweet or share this on your own profiles

65. http://www.wits.ac.za/news/latest-news/research-news/2016/2016-07/hominin-cancer/

66. Earliest hominin cancer: 1.7-million-year-old
osteosarcoma from Swartkrans Cave, South Africa
Volume 112, Issue 7/8
Day of publication, 28 July 2016: 820 visits – 6 news items published
including National Geographic and The Telegraph
Day of highlights email, 29 July 2016: 848 visits – 2 articles on
The Washington Post and News24
1 August 2016 - 2 major news articles including
mention on Fox News

67. 4. Other publishing platforms and indexes

68. Article-level metrics to measure
your reach and impact

69. Google Analytics
https://analytics.google.com/analytics/web

70. Google Analytics
Drought, climate change and sustainability of water AUTHORS: in
agriculture: A roadmap towards the NWRS2

71. Views and Downloads

72. Summary
Tool Measure
Social Media Potential Audience, Likes, Clicks, Retweets, shares,
comments. Through in-house analytics tools and
external tools such as Buffer
Electronic Distribution Opens and clicks. Views on your website. Through
tools such as Mailchimp.
Collaboration with
authors/institutions
Views and downloads on your website.
Interaction of Social Media. Feedback from the
authors and institutions.
Other publishing
platforms and indexes
Citations through the platforms. Metrics such as
views and downloads.
Keep record of article-level metrics on your website such as views and
downloads. By using tools such as Google Analytics or Altmetric.

73. Thank you!
 Susan Veldsman
susan@assaf.org.za
 Ina Smith
ina@assaf.org.za
 Louise van Heerden
louise@assaf.org.za
 Nadine Wubbeling
nadine@assaf.org.za
 Linda Fick
linda@assaf.org.za