The document summarizes the EUI Library's initiative to deliver physical library materials directly to users across the university's campus. It discusses how the library works with other campus services to transport requested books and other items from the main library building to holding shelves in other campus buildings via shuttle bus. Statistics are provided on usage patterns that show increased demand for the delivery service during poor weather or when users are working in other campus buildings. The initiative aims to make the physical library collection more accessible and support users' research and teaching needs.

1. Georgios Kourkoulos– Ruth Nirere
The EUI Library and the Delivery of
Non-Electronic Resources: Putting
the Physical Collection on the Move
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Tampere, 27 January 2017

2. • EUI context
• EUI-Library: collection
• Bring the Library to the Campus
- Why, How, Where, Who
. Conclusion: Crunching numbers
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PRESENTATION

3. • Opened in 1976
• International postgraduate teaching and research institute located in
San Domenico di Fiesole (Florence, Italy)
• PhD programme economics, history, law, and political and social
sciences. More than 100 theses defended yearly
• Masters programme in law (LLM)
• Post-doctoral fellowship programmes: Robert Schuman Centre for
Advanced Studies (RSCAS) and Max Weber Programme (MWP).
• Teaching staff, fellows and researchers recruited from across the
European Union and beyond
• 63 professors
• 897 PhD students and fellows from more than 60 countries
EUI context www.eui.eu
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4. Library facts and figures
www.eui.eu/Research/Library
• Collections
57.000 e-journals
460.500 e-books
1.700 current print serials
545.000 print volumes
16.400 items listed in Cadmus (EUI
research repository)
• Services and usage
8.000 printed books purchased per year -
15% upon user requests
3.000 Interlibrary loans for internal users
150 users entering the Library each day
110.400 volumes borrowed or consulted
280.600 full-text documents downloaded
• IT Context
- ILS: SirsiDynix
- Library statistics: Simonlib
(xsystems)
- Various OCLC modules (CAT,
ILL)
- Accounting system: SAP
- RFID system: 3M
- Institutional repository
Cadmus: DSpace
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5. Mission of the User services
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Supporting the research and teaching
activities of professors, post-doc fellows,
PhD researchers
Focus on European themes
Multi-lingual
approach
Comparative and
contextual approach
High degree of
interdisciplinarity
Preservation
Open Access

6. • Many institute members offices are located in other parts inside EUI Campus than
Badia Fiesolana, where the Library is
• In front of a stressed deadline, many people need immediately items about their
research but they don’t have enough time to reach the library
• When the weather conditions are not good, many people are reluctant to leave their
personal offices/working spaces and to go to the library just for one item loan
• Professor, researchers, students, alumni, employees already know that going to the
Library is not the only option for having access to its material. The Library along
with the Real Estate and Facilities Service and their brand new Shuttle Buses,
guarantee that the requested item will go to the user easily.
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Why Book Delivery?

7. Hold List (Onshelf)
Check-in to the
requested items
On holdshelf for
5 working days
Cancellation
back in the
Main Library
Resource, order and
license record
Checkout on
User account
The deliver procedure : from request
to delivery
Find item’s title on the catalogue
On Villa’s
holdshelf
Shuttle bus
colle
cting
Hold pickup
messages
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8. • EUI Library
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From bookshelf to Campus 1/3
• Villa Salviati

9. • Villa La Fonte
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From bookshelf to Campus 2/3

10. • Villa Schifanoia • EUI Main entrance
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From bookshelf to Campus 3/3

11. • EUI Library uses quite
Institute’s social media
accounts at Facebook
and Twitter to promote
this project inside EUI
community
• Video posted on
YouTube
• Colored posters at all
the Campus areas
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Bring the Library to the Campus:
Promotion

12. • Library’s staff (mostly trainees)
• Real Estate & Facilities Service :
 EUI shuttle bus drivers
 Porters at Villa Salviati, La Fonte and Schifanoia
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People and Services involved

13. • October-January • Monday is almost always the day
with the most requests
• A high increase of hold requests is
appeared, when the weather
conditions are not good
• Users affiliated with the Department
of Economics order less “tradional”
types of resources in contrast with the
members associated with the Law,
History and Social Political Sciences
Departments
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Stats and facts

14. • Project to be even more effective
• Establishment of this Service at the EUI society would be a great success for the
Library
• Minimize of the one and only big problem that the project faces: books that the staff
can't find
Thank You
Georgios Kourkoulos– Ruth Nirere
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Bring the Library to the users:
towards the future