University and Research Librarians in Turkey working group in Medicine and Health Sciences Librarians Association webinar 12.6.2020 Tiina Heino Helsinki university library Medical Campus library Terkko

1. CORONAVIRUSSITUATIONATTHE
UNIVERSITYOFHELSINKIANDROLE
OFMEDICALLIBRARIANS
UNIVERSITY AND RESEARCH LIBRARIANS IN TURKEY
WORKING GROUP IN MEDICINE AND HEALTH SCIENCES LIBRARIANS
ASSOCIATION
WEBINAR 12.6.2020
TIINA HEINO
HELSINKI UNIVERSITY LIBRARY
MEDICAL CAMPUS LIBRARY TERKKO

2. Terkko Medical Campus Library
• Part of Helsinki University Library http://www.helsinki.fi/kirjasto/en/home/
• 4 campus libraries
• Scientific library in medicine and health
• Medical Faculty of the University of Helsinki
• Medicine & odontology, now also psychology & logopedics (2017-)
• HUS Helsinki University Hospital
• The University of Helsinki https://www.helsinki.fi/en
• Largest university in Finland, multidisciplinary
Me
• Information specialist; MSc
• 1997- Terkko; 1987-1996 Swedish Agricultural University Ultuna Library
• Main interests:
• Information literacy teaching
• medical faculty staff (teachers & researchers) & students; HUCH staff (physicians, nurses,
physiotherapists, occupational therapists)
• Open Science, International co operation, networking, continuing education
BACKGROUND

3. • Terkko Health Hub open on weekdays 8am-8pm http://terkko.fi/
• Medical Library https://www.terkko.helsinki.fi/
• Library customer service 10am-5pm
• Think Company
• Well café (8am-6pm)
• Health Capital Helsinki
• University of Helsinki
• The Hospital District of Helsinki and Uusimaa:
http://www.hus.fi/en/about-hus/Pages/default.aspx
• Start-up companies – new inventions
E.g. MVision AI https://mvision.ai/
TERKKOHEALTHHUB

4. CONTENTS
HULib:
Communication
Resources
Customer service
Well being of the
staff
Peer support
Teaching - webinars
University of Helsinki:
Teaching
Research
Communication
Science
The Government: Emergency Powers Act
regulations, recommendations, communication, exit plan
Benchmarking, monitoring
Nordic countries, Europe,
The World
COVID-19
pandemic

5. • Population: 5,5 millions
• Education
• University education free
• Democratic republic
• World’s youngest female prime minister Sanna Marin
• President Sauli Niinistö
• Decisions based: experts, research etc –open
• National Welfare Institute
• University professors
• National broadcasting system YLE
• Corona information every afternoon on weekdays: government decisions
with press conference, expert interviews & talks, questions from citizens,
current situation in the world
• Very important &
highly valued!
FINLAND-BACKGROUND

6. • Starting fast
• In Finland, Emergency Powers Act at 18th March
• The police forbids more than 10 persons' public events
• Passenger traffic of Finland's borders closes
• Allowed: transporting of freight and if necessary travel to work
• The schools move mainly to the distance education, except:
• Children classes 1.-3. if parents critical workforce
• Daycare & preschool open but recommended children at home if possible
• People allowed to go out
• Food shops open
• Restaurants => ‘take away’ only
EXCEPTIONALSITUATION

7. • University of Helsinki: Centre of operation
• Library included
• Weekly meetings => Current information
• https://www.helsinki.fi/en/news/coronavirus-situation-at-the-university-
of-helsinki
• Brodcast Science Corner – decisions, Q & A
• IT Department increased the IT capacity
• e.g. ZOOM & VPN (Virtual Private Network)
Essential when almost all working remotely!
• Ergonomy, workplace workout, now also meditation quarter!
• COVID-19 research @UH :
• https://www.helsinki.fi/en/researchgroups/covid-19
UNIVERSITYOFHELSINKI

9. • Helsinki University Library HULib
• Centre for operation @HULib 16.3.
• the end of March: 120 working at home, 20 on site
• Weekly staff meetings – very important!
• Kaisa library (main library)
• UH students allowed to pick up the material they reserved
• Campus libraries send reserved material to Kaisa library
• Kaisa library has a spacious entrance hall: possible to have safety distance
for customers & staff
• Highly appreciated!
• https://www.helsinki.fi/en/helsinki-university-library/follow-the-news/library-
services-at-the-exceptional-situation-caused-by-corona-virus
LIBRARYSERVICES@HULIB

10. Current information crucial for the staff working distance –
when customers ask, no chance to ask colleague like in a
normal situation !

11. • Communication – super crucial
• Staff & customers
• Community spirit!
• Also important to work ’normally’ :
• University strategy 2021-2030
• ”How strategic definitions have impact in library work”
• 4 meetings, incl. group working, once a week
• Zoom & Flinga
• ALMA –PRIMO implementation in summer 2020
• Workshops etc.
• Renovations
• big: Viikki Campus library
• small: Terkko
WORKING@HULIB

12. • Information resources for COVID-19
• Physicians & researchers ask – we created lists of COVID-19 resources
• PrePrint archives: medRxiv + bioRxiv:
https://connect.biorxiv.org/relate/content/181
• PubMed article applications:
Articles with Treatment-tag:
https://www.ncbi.nlm.nih.gov/research/coronavirus/docsum?filters=topics.
Treatment
• Cord-19 Explorer: https://cord-19.apps.allenai.org/?q=covid-19&o=0&sz=10
• Ready made: Remdesivir, Chloroquine etc.
• Point-of-care information resources
• Altmetric resources
• Altmetric Explorer: https://www.altmetric.com/explorer/report/7865df6f-
b614-464c-b1fc-3fc4a2feb249
MEDICALLIBRARY

13. • Point-of-care information resources:
• BMJ Best Practice: https://bestpractice.bmj.com/topics/en-
gb/3000168#important-update
• DynaMed Plus: https://www.dynamed.com/condition/covid-19-novel-
coronavirus#GUID-5EDD59BC-2C0D-412E-8DAB-3F3D214D7406
• COVID-19 Meta Portal https://covid-19.ebscomedical.com/ (Ebsco)
• EBSCO COVID-19 Resource Center https://more.ebsco.com/EBSCO-COVID-19-
ResourceCenter.html (open access resources)
• AccessMedicine: https://www.accessmedicinenetwork.com/channels/1564-
why-is-everyone-searching/posts/58207-novel-coronavirus-outbreak
• Elsevier (ClinicalKey): https://www.elsevier.com/connect/coronavirus-
information-center
• ClinicalTrials.gov: https://clinicaltrials.gov/ct2/results?cond=covid-
19&term=&cntry=&state=&city=&dist=
MEDICALLIBRARY–MORE

14. • Courses => webinars
• Regular courses & curriculum courses
• Customers are active !
• Participation in courses
• Consultations/guidance => Zoom/MS Teams
• information retrieval
• Reference management
• Systematic information retrieval on demand
• etc
• Telephone !
MEDICALLIBRARY

15. • On site: ”Almost the same, now without face to face customer service. Less
interruptions, more flexible.”
• Travelling to work: ”less people, made a new friend  nice!”
• Remote: ”More flexible, no interruptions. IT connections crucial, have
worked well. Support in work flows from colleagues important. Zoom-
meetings important; as a shy person it has been easier to talk in online
meetings. UH communication works well!”
”Webinars work well, even before. Important to have colleagues on site.”
”Coffee breaks & meetings important. Both big and small groups.”
”Uncertainty in the beginning overstressed.”
” This happened at the springtime, it has been nice to follow the waking of
the nature.”
• No travelling to work saves time 
MEDICALLIBRARY-COMMENTS

16. • FUN Finnish University Libraries’ Network acts as a collaborative forum for
Finnish university library directors:
• http://yliopistokirjastot.fi/en/
• University libraries informs about services during the exceptional
circumstances:
• http://yliopistokirjastot.fi/en/actual/
UNIVERSITYLIBRARYSERVICES
FINLAND

17. • The Finnish Research Library Association (STKS): https://www.stks.fi/in-
english/
• Signum (journal of STKS): article by editor-in-chief Juuso Ala-Kyyny:
“Shut the nose and jump! The libraries adapted themselves in the corona
spring”
• E-resources crucial
• Not all libraries could have pick up services for the printed material
(depending on the premises – enough space for safety distance for
customers & staff)
• For many, working remotely already before experienced
• Libraries are a network!
LIBRARIES-FINLAND

18. • (1) How COVID-19 is Changing Research Culture. , 2020.
https://digitalscience.figshare.com/articles/How_COVID-
19_is_Changing_Research_Culture/12383267/1
• Changes also scientific publishing:
• (2) Saloheimo P. Koronavirus voi muuttaa tieteellistä julkaisemista.
Suomen lääkärilehti - Finlands läkartidning 2020;75(21):1261.
"The COVID-19 pandemic has changed the world fast. It can change
scientific publishing also. Preprint, in the preprint bioRxiv of biosciences
appeared, first coronavirus publication 19.1.2020”
MORE

19. Our mascot Owl (Pöllö) studying ❤
Photo Kristiina Ilvesviita

20. Celebrating 1st May ❤
Photo Anni Träff

21. Summer holidays ❤
Photo Anni Träff

22. • Tiina Heino: tiina.m.heino@helsinki.fi
• https://www.terkko.helsinki.fi/
• Helsinki University Library
• Medical Campus Library
• Thanks to my colleagues, too!
KIITOS -TEŞEKKÜR
EDERİM-
THANKYOU!
Celebrating University of Helsinki 380
years 26.3.2020