Management is universal these days. This presentation is about functions of management. Total 12 functions of management I have explained in the presentation. While preparing this presentation I used the inductive method, so it helps the learner in better understanding of the topic.

1. FUNCTIONS
OF
MANAGEMENT
By
Asst. Prof. Pratibha Dabhade-Raysoni
MIT S. D. B. Ed. College,
Alandi Devachi, Pune

4. PLANNING
•It is the first and most important function of
management. As a saying goes ‘Well began is half
done’. Therefore every manager have to plan his work.
•It is the primary function as nothing can be achieved
without planning. Planning determine in advance what
needs to be done.
•Planning is done by different level managers.

5. Examples
➢ Drafting policies
➢Determination of the goal and objectives of an
institution
➢Academic calendar of an institution
➢Annual planning of a particular subject
➢Planning of staff meeting in every month
➢Planning of PTA meetings etc
PLANNING

10. •The term organizing means allocating and arranging
work to all human resources. Once objectives are
planned, a structure is developed to achieve them.
•Here organizing means to deal with human as well as
physical resources.
•It help to determine the role and authority of each
human resource in any institution.
ORGANIZING

11. Example
For conduction of any event in any institution, after
planning of that event, work is divided and
responsibilities are assigned to one and all.
-Annual social gathering
- Sports
-National seminar
-Faculty development programme
ORGANIZING

15. •It aims at regulating activities in a group. Once the
top level managers assigned work to lower level
managers, they need to ensure that work is being done
and everything is going on smoothly.
•It is done to know whether progress and performance
is in the desired direction.
CONTROLLING

16. Example
➢Calling a staff meeting once a fortnight to take
review of the work done.
➢Sudden visit of a principal when teachers conducting
lectures in the classroom.
•It must be kept in mind that through controlling an
employer keep a check on their employees.
CONTROLLING

20. •The term staffing means recruitment. After the
vacancy is created it is the job of the higher level
manager to hire new staff.
•It involves selection and training of future managers.
•It involves placing of right persons at the right jobs.
STAFFING

21. Example
➢Appointment of a new teacher in place of one goes
on medical leave
➢Filling up vacant post due to retirement of senior
teachers.
STAFFING

25. •This function of management also known as
actuating. Directing includes supervision and
motivation of employees.
•It is the process of leading human resources. Here
managers keeps their staff in action. Direction should
be done in positive, corrective and creative manner.
DIRECTING

26. Examples
General example-
Manager leads and direct subordinates working
under him.
Regarding educational institution-
HOD’s in any educational institution leads and
direct staff working under him
Principal leads and direct the teaching and non-
teaching staff
DIRECTING

30. •The term co-operation means working together as a
team or a harmonious unit.
•In any educational institution, all the human resources
working together need to work as a unit. They should
build good rapport with higher as well as lower level
managers.
CO-OPERATING

31. Examples
General example-
During foundation day celebration programme in
any company entire employees work together, so the
functions goes off well.
Regarding educational institution-
During the prize distribution programme in
school/ college, the entire staff works together, so the
functions goes off well.
CO-OPERATING

33. •Co-ordinating means to divide the work group wise
and organize working relationships in order to achieve
the desired goal.
•It is the process of trying to unite together all
activities performed in an institution.
CO-ORDINATING

34. Examples
General example-
When company works in different shifts – 2 to 4
shifts
Regarding educational institution-
When school works in two shifts i.e. primary and
secondary section.
CO-ORDINATING

37. •Decision making is a part and parcel of management.
All levels of managers have to take decisions which
can be centralized or decentralized in nature.
•Whatever be the case it decides the fate of that
organization.
DECISION MAKING

38. Examples
General example-
Increments of the employees, promotion of
employees, transfer of employees, such major
decisions are taken by higher level management.
Regarding educational institution-
Increments in the salaries of the teachers,
promotion of teachers, transfer of teachers, fee hike
such major decisions are taken by higher level
DECISION MAKING

42. •A leader has to lead from the front. It is the process of
influencing followers.
•The leader is role model for the group to emulate. The
leader represents the group ion the internal and
external situations.
LEADING

43. Examples
General example-
If manager (leader ) is punctual in his work then
and then only he can expect same thing from the
employees working under him.
Regarding educational institution-
If teacher is punctual in her work then only she
can tell her students to do the same.
LEADING

46. •The term motivation means to keep the human
resources going.
•Motivation is very important function which is done
by higher level managers for their lower level
managers.
•It help to enhance the work and performance of the
lower level managers.
•Motivation can be in the form of appraisal, praise in
words, increase in salary, increments and promotions
to a higher post.
MOTIVATING

47. Examples
General example-
Award given for the 100% attendance of the
employees
Regarding educational institution-
Certificates issued for the best reader of the
library – monthly / yearly – can be a teacher or a
student
MOTIVATING

50. •The term records refer to all the paper work done in
an institution.
•Every level of manager should keep a record of the
work done by him in an academic year as well as for
the department that has been given to him.
•Records helps for the future reference too.
•But in this technical age some record kept in the hard
copy form and other in the soft copy.
RECORDS

51. Examples
General example-
Employees attendance – Muster / Biometry
Regarding educational institution-
General register in which all the details of each
student in the school is written.
RECORDS

53. •Financing is very important part of every institution.
money is required to conduct all type of curricular, co-
curricular activities in the school.
•A budget should be drafted every year showing the
detailed information of sources finance and sources of
expenditure in an academic year. This also helps in
proper utilization of available financial resources.
FINANCING

54. Examples
Audit is done in every educational institution at
the end of the financial year.
FINANCING

55. ✓Functions of management are circular in nature,
as beginning of one function marks the end of the
previous one. This is a never ending continuous
cycle as functions of management are repeated
again and again.
✓They are interrelated, interdependent and
continuous in nature.
✓They are a comprehensive unit and cannot be
viewed in isolation.
Let’s conclude….