This document provides instructions for downloading Form 16A from the TRACES website. It outlines the steps to log in to TRACES, select Form 16A from the menu, enter search criteria such as financial year and quarter, PAN, and form type. It then describes validating the request by entering details from the taxpayer's Form 26Q/27Q statement, including the token number and payment details. Upon validation, users can submit their download request for Form 16A.

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e-Tutorial
Download Form 16A
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Login to TRACES
For more details
on any screen,
click on Help icon
Click on help
icon next to
each field for
more details
Login to TRACES as a
deductor by entering
User Id and Password
Enter the text as Click on ‘Go’ to
displayed in continue
Verification Code
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Landing Page
Landing page will be
displayed
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Select from Menu
Under ‘Downloads’, click
on ‘Form 16A’ to place
download request
• Download request for Form 16A for a particular FY and Quarter can be submitted
only after Form 26Q or 27Q statement for selected FY and Quarter is filed by
deductor and processed by TDS CPC. Statement filed should not have been
cancelled or NIL Statement.
• Form 16A can be downloaded from FY 2007-08 onwards
• Data in Form 16A will be as per latest statement processed (Form 26Q and 27Q)
for selected FY & Quarter
• For a given FY, Quarter, TAN and PAN, there will be only one Form 16A for all Form
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Enter Search Criteria
Click on Help icon
for help text for
this screen
For individual PANs, select
Valid PANs will be added to the Financial Year, Quarter and
list. Select a PAN and click on Form Type for which Form
‘Remove’ to remove it from the 16A is required and enter PAN
list. and click on ‘Add’
Click on ‘Go’ to
proceed with
download request For downloading Form 16A
for all PANs , select Financial
Year, Quarter and Form Type
for which Form 16A is
required and click on ‘Go’
• Validation screen will be presented on click of ‘Go‘
• PAN must be present in PAN database and also in the latest Form 26Q / 27Q
statements of selected FY and Quarter
• Form Type field is used to populate validation screen on next step
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Details to be printed on Form 16A
This information will be printed on
Form 16A for each PAN. Details will
be populated from your profile
information in TRACES
Click on ‘Submit’ to Click on ‘Cancel’ and
submit download go to ‘Profile’ section
request for Form 16A to update details
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Token Number Details
Enter Authentica
the validation is
and you ha
Authenticati
Enter Token Number of only
Regular (Original) Statement
corresponding to the Financial
Year, Quarter and Form Type
displayed above
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Token Number Details (Contd.)
Tick in Check Box for NIL
Challan or Book
Adjustment (Government
Government deductors not Deductor)
having BIN details tick here and
need not need provide BSR and
Challan Serial Number below
Click on Guide to select
suitable Challan option
Enter CIN details for a
challan used in the
statement
Tick here if you do not any
Valid PAN corresponding to
above Challan details
Click on Guide to select
suitable PAN amount
Combinations
PANs entered must be those
for which payment has been
done using the CIN / BIN
entered on this screen
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Notes for Validation Screen
• Authentication code is generated when you clear validation details for a statement
for certain functionalities such as Download Form 16 / 16A, Download NSDL Conso
File, Download Justification Report, etc. Authentication code generated for a
particular statement will be valid for the calendar day (i.e., an authentication code
generated on 10-Dec-2012 can be used only on 10-Dec-2012 to clear validation
details for the same statement. It will not be valid the next day).
• Validation will be bypassed for the same statement within the same session
• Token Number must be of the statement of the FY, Quarter and Form Type displayed
on the screen
• CIN details must be entered for the challan which is deposited and mentioned in the
statement corresponding to the FY, Quarter and Form Type mentioned above
• Transfer Voucher details to be entered for government deductors
• Amount should be entered in two decimal places (e.g., 1234.56)
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Notes for Validation Screen
• Maximum of 3 distinct PANs and corresponding amount must be entered
• If there are more than three such combinations in the challan, user can enter any 3
• If there less than three such combinations in the challan, user must enter all (either
one or two)
• PAN mentioned must be that for which payment has been done using the challan /
Transfer Voucher mentioned on this screen
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Authentication Code Screen
Authentication Code
will be available here
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Request Number Screen
Request Number will be available
here
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Request Number Screen
Click on ‘Requested Downloads’
under ‘Downloads’ menu to
download the NSDL Conso File
• File will be available in ‘Requested Downloads’
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Search File to Download
Click on ‘View All’ to view
all download requests Enter Request Number (Search
Option 1) or Request Date (Search
Option 2) to search for the
download request submitted for
Form 16
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Search Results
Click on a row to select it
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Search Results (contd.)
Click on the buttons to
download file
• HTTP Download is useful to download small files. It will directly download file for the
user
• Download Manager is useful to download large files and where internet bandwidth
is slow. This will launch a window, which will download an applet. The Applet is a
large file, hence first time download might take time. But for subsequent requests, it
should load immediately. User can use this tool to download file. This tool has the
ability to resume download in case of failure
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Convert .ZIP File into PDF
• .Zip file will contain Form 16A details for all requested PANs
• Download ‘TRACES PDF Generation Utility’ from the website and install it on your
desktop
• Pass the ZIP file through the utility to convert it into individual PDF files for each PAN
• User can opt to digitally sign the Form 16As during conversion
• Deductor can also opt to manually sign the PDF files after printing
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