This document provides instructions on formatting text in Microsoft Word 2010. It covers formatting fonts, font size, font color, bold, italics, underline, increasing and decreasing font size, subscript, superscript, strikethrough, changing case, text effects, clearing formatting, highlighting text, using the font dialog box, changing character spacing, and adjusting character position. The document contains steps, screenshots and examples to demonstrate how to apply these various text formatting options in Word.

1. Microsoft®
Word 2010 Core Skills
Lesson 3: Formatting Content
Courseware #: 3240
Microsoft Office Word
2010
1

2. Microsoft®
Word 2010 Core Skills
Lesson 3 Objectives
•format text using bold, italics and
underline
•change the font, font size and font color of
text
•adjust the character spacing or position
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3. Microsoft®
Word 2010 Core Skills
Formatting Text
•Once you have typed text in a document, you can
format the text to change its appearance and make an
impact on the reader
•When creating a document you should consider what
kind of impression you want the text to make
– Do you want the document to look formal or casual?
•Designs of type are called fonts
•Font formatting is the appearance, size, and
attributes of text. Any feature that changes appearance
of characters on screen or print
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4. Microsoft®
Word 2010 Core Skills
Formatting Text Characters
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5. Microsoft®
Word 2010 Core Skills
Formatting Characters
Font Describes typeface or appearance of
characters on screen and in print.
Font Size Refers to height of characters.
Character
Formatting
Refers to special stylized variations
applied to plain characters to make them
stand out from other text.
Effects Special effects added to text.
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6. Microsoft®
Word 2010 Core Skills
Formatting Characters
•Found on Home Ribbon within the Font group
•Includes: bold, italics, underline, font type and
size, grow font, shrink font, change case, clear
formatting, strikethrough, subscript, superscript, text
highlighter (also a navigation feature), and font color
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7. Microsoft®
Word 2010 Core Skills
Formatting Characters
•To apply formatting to text characters:
– On Home tab, in Font group, click formatting button, or
– use formatting options in Font dialog box, or
– press keyboard shortcut for formatting option, or
– right-click text and then click Font, or
– click appropriate option on Mini toolbar.
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8. Microsoft®
Word 2010 Core Skills
Formatting Characters
•Mini toolbar
– Appears only when text selected
– Turn on or off in File, Options
– Most commonly used formatting commands
•To remove all formatting at once, on Home tab, in
Font group, click Clear Formatting
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9. Microsoft®
Word 2010 Core Skills
Changing the Font Size
•Font size is determined by measuring the height of
characters in units called points
–Standard font sizes for text are 10, 11, & 12 points
•The higher the point size, the larger the characters
•Font sizes for headings are usually larger than other
font
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10. Microsoft®
Word 2010 Core Skills
Changing the Font Size
•Change font size by using the Font Size box on the
Formatting toolbar or on the Mini toolbar
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11. Microsoft®
Word 2010 Core Skills
Changing the Font Color
•You can change the color of text to make it stand out
or to add interest to a document
•Click the arrow next to the Font Color button in the
Font group on the Home Tab
–Opens a gallery that includes the Color Palette – a
coordinated set of colors available for use in the
document
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12. Microsoft®
Word 2010 Core Skills
Changing the Font Color
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Font Color Button
Color Palette
ScreenTip
identifies the name
of the color
Opens the Colors dialog
box with more colors

13. Microsoft®
Word 2010 Core Skills
Changing the Font Style
•Font Style is a formatting feature you can apply to a
font to change its appearance
–Common font styles are bold, italic, and underline
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Bold
Italics
Underline These font styles are also
available on the Mini toolbar

14. Microsoft®
Word 2010 Core Skills
Changing the Underline Style & Color
•You can change the
underline from one line to
multiple lines, dotted
line, dashed lines, or
another style
•You can also change the
color of the underline
•To change click on the
arrow next to the Underline
button
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15. Microsoft®
Word 2010 Core Skills
Shortcut keys for Formatting Text
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+ I
Bold
Italics
Underline
+ B
+ U

16. Microsoft®
Word 2010 Core Skills
Learn the Skill (p. 57)
•In this exercise, you will look at both
methods of applying formatting
features, using options from the Font
group as well as the Mini Toolbar
•You will need Tolano Adventures
Employee List to complete the exercise
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17. Microsoft®
Word 2010 Core Skills
Increase Font Size
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+ > Grow Font Command

18. Microsoft®
Word 2010 Core Skills
Decrease Font Size
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+ < Shrink Font Command

19. Microsoft®
Word 2010 Core Skills
Subscript
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+ = Create small letters
below the text baseline

20. Microsoft®
Word 2010 Core Skills
Superscript
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+
Create small letters
above the line of text
+ +

21. Microsoft®
Word 2010 Core Skills
Strikethrough
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Draw a line through the
middle of the selected text

22. Microsoft®
Word 2010 Core Skills
Change Case
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Change all the selected text to
UPPERCASE, lowercase, or other common
capitilizations

23. Microsoft®
Word 2010 Core Skills
Text Effects
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Apply a visual effect to the selected text such
as a shadow, outline, glow, or reflection
Outline
Shadow
Reflection
Glow

24. Microsoft®
Word 2010 Core Skills
Clear Formatting
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Clear all the formatting from the
selection, leaving only the plain text

25. Microsoft®
Word 2010 Core Skills
Highlight Text
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Make text look like it was marked with a
highlighter pen

26. Microsoft®
Word 2010 Core Skills
Using the Font Dialog Box
• Use to access formatting
options not in Font group or Mini
toolbar, or to apply several
options at once
• To access Font dialog box:
– On Home tab, in Font group, click
Font Dialog Box, or
– press Ctrl+D, or
– right-click selected text and click
Font.
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27. Microsoft®
Word 2010 Core Skills
Using the Font Dialog Box
• To access Font dialog box:
– On Home tab, in Font group, click
Font Dialog Box, or
– press Ctrl+D, or
– right-click selected text and click
Font.
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28. Microsoft®
Word 2010 Core Skills
Using the Font Dialog
Box
• Click Text Effects
– More options for each effect
• Use caution when applying
effects
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29. Microsoft®
Word 2010 Core Skills
Learn the Skill (p. 59-60)
•In this exercise, you will practice
formatting text using the Font
command in the Tolano Adventures
Employee List document
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30. Microsoft®
Word 2010 Core Skills
Changing the Character Spacing
Times New Roman is a proportionally spaced font.
Courier is a monospaced font.
•Proportionally spaced fonts make reading large
amounts of text easier
– May cause more white space between words
•Monospaced fonts use same width for each text
character
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31. Microsoft®
Word 2010 Core Skills
Changing the Character Spacing
•To adjust character spacing:
–On Home tab, in Font group, click Font Dialog Box,
click Advanced tab for Character Spacing options, or
–press and click Advanced tab for
Character Spacing options, or
–right-click text, click Font, then click Advanced tab for
Character Spacing options
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+ D

32. Microsoft®
Word 2010 Core Skills
Changing the Character Spacing
Scale Alter width of selected text by percentage amount.
Spacing Adjust amount of spacing for each character by set
amount.
Position Raises or lowers selected text from normal position by
set amount.
Kerning for
fonts
Alters amount of space between selected text based on
characters in selection.
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33. Microsoft®
Word 2010 Core Skills
Learn the Skill
•In this exercise, you will adjust the
character spacing for the title in the
Tolano Adventures employee list.
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