This document summarizes the technology renewal schedule and rollouts for FAS at Harvard. Key points include: - my.harvard, Canvas, Office 365, and HarvardKey are rolling out now and through November 2016 to replace over 40 older systems. - Training, demo days, and support events were held over the summer and fall to aid the transition. Early usage of my.harvard showed positive results like more spread out advising. - Canvas had 98% of fall course sites published. Office 365 migration will proceed in phases by department through September 2016. - HarvardKey launching November 12th will provide a single credential for multiple systems, with optional two-factor authentication for added security.

1. FAS IT Stakeholders
10/26/15
Sara Oseasohn

2. FAS Technology Renewal Schedule
my.harvard: available now to faculty, students, staff; *new features
rolling out in October/November (grades, plan of study:
declaration/change of concentration)
Replaces over 40 systems, applications, paper-based processes
Canvas: available now to faculty, teaching staff, students
Replaces Course iSites platform (iSites decommission: July 2016)
Office 365 for Harvard: migration continues in October for faculty,
staff Replaces FAS NaviSite email (FASmail)
HarvardKey: available November 12 for faculty, students, staff *screen
changed on September 22 Replaces PIN system and provides unifying
credential for access
Harvard Phone: available 2016 for faculty, staff
Replaces current 25 year old telephony system
August September October November 2016
my.harvard
Canvas
Fall start-up Office 365
my.harvard new
features
HarvardKey Harvard Phone
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3. my.harvard
• 10,000+ students successfully completed 53,628
course/group enrollments during study card period (including
sectioning transactions and add/drops)
• 10,886 electronic study cards signed
• Advisors reported more “spread-out” advising appointments;
less “pile-ups”
• 1% of students did not register by deadline; in-line with prior
years
• Additional features rollout later in semester:
– Declaration of concentration
– Grading
– Plan of Study
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4. Canvas
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• 98% of all fall semester FAS course websites published on
Canvas
– 1,378 published Canvas sites
• Approaching 100% of course websites University-wide using
Canvas

5. Tech Renewal Community Support
In addition to regular communications, training, and Fall Start Up
activities, we tried some new ways to support the community
Demo Days
• 8 Demo Day events: 4 over the summer; 4 in late August/Sept
• Over 300 total attended, at least 1 representative from each
academic department; 40+ faculty in attendance
Fall startup “Here to Help”
• 5 “Here to Help” mobile support stations around campus
my.harvard town halls
• In partnership with Registrar’s Office, ran once a month over the
summer
• 500+ total attendees
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6. The Benefits
HarvardKey is a unifying credential that enables access to the Harvard
resources you use every day using a single login name and password.
• Successor to Harvard’s current PIN System
• New, mobile-responsive user experience for the login screen and account
management suite (looks great on tablets, too!)
• Secure password (which never changes unless you decide to change it)
• Supports optional two-step verification (boosting your security)
• Log in to network, email, and Web applications with your HarvardKey
• Supports the HUIT goal of “One Identity for Life” for any person —
regardless of role — including seamless support for changes between
roles, Schools, etc.
FAS users can claim their HarvardKey starting on Nov. 12
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7. Two-Step Verification
• HarvardKey holders can choose to use two-step verification if they wish
for all HarvardKey Web applications
• We are using using Duo Security as our two-step verification provider
• In the future, some security-sensitive applications may be configured to
require two-step verification — set it up now so you’re prepared later
(you don’t have to activate right away)!
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8. 8
Office 365 Tools: Working Smarter
Adoption Plan
Convert email & calendar as quickly and with least disruption as
possible. After critical mass: create and execute rolling plan for
collaboration tools
Email & Calendar
• 50GB of storage on your new cloud-based email
• Access to a university-wide directory for calendar scheduling
File Sharing & Storage
• 1TB of space (soon to be unlimited).
• Share (and control) documents with folks both inside and outside of
Harvard University.
• Store work files across multiple devices. Use this to store work files
across multiple devices.
Apps for Online and Home Use
• The latest versions of the Microsoft Office suite of tools is available for
download on up to 10 personal devices.
• You can also work on documents from cloud-based versions of
applications like Word and, PowerPoint, and Excel.

9. 9
Office365 Email & Calendar: Proposed Schedule
Phase Groups Status Forecasted Start Forecasted End
Pre-early adopters HUIT, Libraries, BOK Center, HAM Complete
Early Adopters Admissions & Financial Aid, Dean's Office,
Administration & Finance, RAS, Arnold
Arboretum, East Asian Languages &
Civilizations, Office for the Arts, Animal
Resources
Complete June 2015 Aug 2015
SEAS Complete Sept 2015 Oct 2015
Phase 1 GSAS Starting October 2015 November 2015
Phase 2 College, DCE Forecasted December 2015 December 2016
Phase 3 Arts & Humanities Forecasted January 2016 February 2016
Phase 4 Social Sciences Forecasted February 2016 April 2016
Phase 5 Sciences Forecasted May 2016 July 2016
Phase 6 Remaining
Groups
Yenching Institute, Athletics, Harvard
Museums Science & Culture, Other
Forecasted July 2016 Sept 2016
Dates are estimates based on historical migration rates and can fluctuate for multiple reasons:
> Additional black-out dates
> Desire to move faster or slower from individual groups
> Reschedules or difficulty committing to a schedule
Schedule forecast solidifies as follows:
> 3 months prior, generally socialized
> 2 months prior, detailed with Department Administrators
> 1 month prior, fixed

10. Standard iSites Migration
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Course iSites are typically recreated each year. Not so with standard iSites, which are
important administrative tools, used for public facing communication, administrative
functions and private collaborations
But the iSites platform will be retired on July 1, 2016.
Good news: FAS has retired or migrated 71% (848/1,196)
Responsible for one of the remaining 348? Contact kathleen_stuart@harvard.edu

11. 11
This series of Demo Days will focus
on HarvardKey and the new features
of Office 365, beyond email and
calendaring.
 HarvardKey: demo of the
University's new
authentication system
 Office 365: demo of new
collaboration and file sharing
tools
 iSites migration information
Lunch will be provided, all are
welcome. Please feel free to forward
this invitation.
Friday, Oct. 30, 12-1PM:
Thompson Room, Barker Center
Monday, Nov. 2, 12-1PM:
Geology Museum, 102
Wednesday, Nov. 4, 12-1PM:
Maxwell Dworkin, 119
Friday, Nov. 6, 12-1PM:
William James,105
Locations may change due to room scheduling
conflicts, participants will be notified in advance.
Sign Up Now http://huit.harvard.edu/demo-days

12. Thank you!
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