The Research Administration Project sets out to improve collaboration and transparency with information management.

1. RESEARCH ADMINISTRATION

2. what
Why
Timeline
Training
challenges

3. What is this about?
Improving collaboration and transparency with
information management.
Enterprise-level research administration software.
Preaward includes proposal development and budget,
institutional proposals, and negotiations.
Award includes awards, sub-awards, and report
tracking.
Compliance includes conflict of interest (COI),
Institutional Review Board (IRB)*, and Institutional
Animal Care and Use Committee (IACUC)*.
*Deployed in a second phase implementation
ra-project.vprgs.msu.edu

4. The mission of Michigan State University’s Research
Administration Project is to improve collaboration
and transparency in the research process by
implementing an enterprise research administration
system. The University research community will
benefit from improved information management
throughout the complex life cycle of proposal
development and submission, award
administration, and compliance.

6. Transparency
• Proposal/award
visibility
• Multimodal reporting
• MEDUSA
• Historical
proposal
transactions
SECURITY
• MSU system of record
• Two-factor
authentication
• Centralized server
storage/maintenance
• Intrusion protection
• Backups/disaster
recovery/business
continuity
INTEGRATION
• Modular integration
• Pre-award
• Award
• Compliance
• Enterprise level
integration
• Financial (KFS)
• HR (SAP)
• Data warehouse
(MSUEDW)
RESEARCH ADMINISTRATION PROJECT
Why, for whom and for what?
OUTCOMES
• Accurate data/detailed reporting.
• Enhanced award rates

7. High Level Gantt
Research Administration Project’s development, testing and deployment schedule

8. Timeline
Research Administration Project
Michigan State University’s Software for Preaward, Award and Compliance activities
April
2017
System Go Live (Full
Access)
• Proposal
Development
• Conflict of Interest
Reports available in
Cognos Business
Intelligence
FULL ACCESS
ROLLOUT
JANUARY – MARCH
2017
Select Pilot
• College pilot
preaward and
conflict of interest
Learning
Opportunities
• Classroom training
• E-learning training
materials
• Model office for
campus
EDW available to
update current
reporting
PILOT
August
2016
Award Read-Only
Access
• All campus
Reporting remains
unchanged
System Go Live for
Business Office
Functionality
• OSP
• CGA
Awards
Institutional Proposals
Subawards
Negotiations
READ-ONLY
ROLLOUT
April – May
2016
Learning Opportunities
• E-learning training
materials
• Classes and
Workshops
• Model office for
business offices
EDUCATE
February – march
2016
Communicate
Timeline and Impact
• Deans and Chairs
Deans, Directors,
and Chairs
messages
• Faculty and
Research
Administrators:
Direct messaging
with email and print
• Colleges/Depts:
Presentations,
research area
newsletter articles,
websites
COMMUNICATE

9. TRAINING
Increase acceptance and adoption
E-Learning
Interactive videos teaching the user how
to perform a series of tasks to achieve a
goal delivered through MSU’s course
management system, D2L.
Online Documentation
Topic and task based inline, computer-
based, and printable instructions on
website for access anytime anywhere.
Instructor Led
Participants attend face-to-face courses in
a classroom setting with practical
examples and tutorials using sample MSU
data.
Quickreference guides
Written step-by-step guides based on roles
and specific tasks.

10. CHALLENGES
LESSONs LEARNED
Enterprise Business Systems
HISTORY
Consistency
Multichannel
• Uniform messaging
Project Plan
• Disciplined schedule adherence
COMMUNICATIONS
effective management
Research Administration Project
• Awareness
• Understanding
University Research Community
• Acceptance
• Commitment
Change
Candor
Software functionality
• Streamline business processes
Realistic Enhancement Pathway
EXPECTATIONS
ra-project.vprgs.msu.edu