This document provides examples of useful functions and formulas in Microsoft Excel across several categories including common text, math, conditional, date and time functions. It demonstrates how to use functions like UPPER, ROUND, COUNTIF, IF, and DATE among many others to manipulate text, perform calculations, add conditional logic, work with dates and times. Instructions are provided on copying formulas down a column and removing formulas to paste only values.
10 Excel Formulas that will help you in any JobHitesh Biyani
These are some basic and moderate excel formulas but are widely used in a corporate world be it any industry. A must read for freshers looking to seek a job with profiles in Banking, Insurance, BPO / KPO (Data support), etc
MS Excel is one of the most popular data analytics software in the world. There are many uses of MS Excel. Here in this PPT we are going to share with you the widely used top 10 Excel formula to perform hundreds of tasks in excel. Watch the PPT till the end to explore all these formulas.
Explore the IF (with AND and OR) function, the VLOOKUP function, selected Date, Statistical, Financial, and Mathematical functions, frequently overlooked Text functions, and more from real-life worksheets examples.
More Excel tips, tutorials and training: http://www.lynda.com/Excel-training-tutorials/192-0.html
Excel Tutorials - VLOOKUP and HLOOKUP FunctionsMerve Nur Taş
Excel Tutorials with screenshots.
Reference and lookup functions in Excel: How to use VLOOKUP and HLOOKUP functions. VLOOKUP function example.
MS Excel 2016 for Mac
A presentation to provide an overview of one of the important heading in MS-Excel; Formula Tab .
In particular i have presented the here in these slides , 2-sub Categories ;(a) Function Library (b) Formula Auditing
Note: Useful for students of CA fraternity.
One of the most popular function of Microsoft Excel is VLOOKUP. Most of the users when first time use this function are pretty confused, as it have several options through which it can operate. This slide presentation is created to help the people interested in learning this wonderful function.
Learn to anchor cells, move around Excel without a mouse, functions to summarize data, PivotTables, filters, sorting, charts, and macros in this course to take your Excel skills to the next level. Include information on functions: countif, sumif, vlookup, index, match, left, right, mid, len, trim, find, now, date, int
10 Excel Formulas that will help you in any JobHitesh Biyani
These are some basic and moderate excel formulas but are widely used in a corporate world be it any industry. A must read for freshers looking to seek a job with profiles in Banking, Insurance, BPO / KPO (Data support), etc
MS Excel is one of the most popular data analytics software in the world. There are many uses of MS Excel. Here in this PPT we are going to share with you the widely used top 10 Excel formula to perform hundreds of tasks in excel. Watch the PPT till the end to explore all these formulas.
Explore the IF (with AND and OR) function, the VLOOKUP function, selected Date, Statistical, Financial, and Mathematical functions, frequently overlooked Text functions, and more from real-life worksheets examples.
More Excel tips, tutorials and training: http://www.lynda.com/Excel-training-tutorials/192-0.html
Excel Tutorials - VLOOKUP and HLOOKUP FunctionsMerve Nur Taş
Excel Tutorials with screenshots.
Reference and lookup functions in Excel: How to use VLOOKUP and HLOOKUP functions. VLOOKUP function example.
MS Excel 2016 for Mac
A presentation to provide an overview of one of the important heading in MS-Excel; Formula Tab .
In particular i have presented the here in these slides , 2-sub Categories ;(a) Function Library (b) Formula Auditing
Note: Useful for students of CA fraternity.
One of the most popular function of Microsoft Excel is VLOOKUP. Most of the users when first time use this function are pretty confused, as it have several options through which it can operate. This slide presentation is created to help the people interested in learning this wonderful function.
Learn to anchor cells, move around Excel without a mouse, functions to summarize data, PivotTables, filters, sorting, charts, and macros in this course to take your Excel skills to the next level. Include information on functions: countif, sumif, vlookup, index, match, left, right, mid, len, trim, find, now, date, int
Statistics is both the science of uncertainty and the technology.docxrafaelaj1
Statistics is both the science of uncertainty and the technology of extracting information from data.
A statistic is a summary measure of data.
Descriptive statistics are methods that describe and summarize data.
Microsoft Excel supports statistical analysis in two ways:
1. Statistical functions
2. Analysis Toolpak add-in
Statistical Methods for Summarizing Data
A frequency distribution is a table that shows the number of observations in each of several nonoverlapping groups.
Categorical variables naturally define the groups in a frequency distribution.
To construct a frequency distribution, we need only count the number of observations that appear in each category.
This can be done using the Excel COUNTIF function.
Frequency Distributions for Categorical Data
Example 3.16: Constructing a Frequency Distribution for Items in the Purchase Orders Database
List the item names in a column on the spreadsheet.
Use the function =COUNTIF($D$4:$D$97,cell_reference), where cell_reference is the cell containing the item name
Example 3.16: Constructing a Frequency Distribution for Items in the Purchase Orders Database
Construct a column chart to visualize the frequencies.
Relative frequency is the fraction, or proportion, of the total.
If a data set has n observations, the relative frequency of category i is:
We often multiply the relative frequencies by 100 to express them as percentages.
A relative frequency distribution is a tabular summary of the relative frequencies of all categories.
Relative Frequency Distributions
Example 3.17: Constructing a Relative Frequency Distribution for Items in the Purchase Orders Database
First, sum the frequencies to find the total number (note that the sum of the frequencies must be the same as the total number of observations, n).
Then divide the frequency of each category by this value.
For numerical data that consist of a small number of discrete values, we may construct a frequency distribution similar to the way we did for categorical data; that is, we simply use COUNTIF to count the frequencies of each discrete value.
Frequency Distributions for Numerical Data
In the Purchase Orders data, the A/P terms are all whole numbers 15, 25, 30, and 45.
Example 3.18: Frequency and Relative Frequency Distribution for A/P Terms
A graphical depiction of a frequency distribution for numerical data in the form of a column chart is called a histogram.
Frequency distributions and histograms can be created using the Analysis Toolpak in Excel.
Click the Data Analysis tools button in the Analysis group under the Data tab in the Excel menu bar and select Histogram from the list.
Excel Histogram Tool
Specify the Input Range corresponding to the data. If you include the column header, then also check the Labels box so Excel knows that the range contains a label. The Bin Range defines the groups (Excel calls these “bins”) used for the frequency distribution.
Histogra.
Excel overview of financial modelling. Before you use a excel workbook, you must have a fair idea on how to use excel. Therefore, this file will help you how to use excel in your computer.
MIRCROSOFT EXCEL- brief and useful for beginners by RISHABH BANSALRishabh Bansal
the above presentation gives you a brief explanation of Microsoft excel. it includes various formulas, tips, explanations and shortcut keys that are useful for a beginner.
i found it useful, i hope u will also find it useful.
if you LIKE MY PRESENTATION you could FOLLOW ME on SLIDESHARE and FACEBOOK and add your suggestions for more.
best of luck..
Top 20 microsoft excel formulas you must knowAlexHenderson59
icrosoft Excel is one of the most popular data analysis tools in the world. A significant number of companies depend on MS Excel for calculation, analysis and visualization of data and information. Not many are taking full advantage of this simple yet powerful tool. We made a list of Top 20 Microsoft Excel Formulas you must know to become an Excel guru.
1. Useful Microsoft Excel Functions & Formulas
Theresa A Scott, MS
Department of Biostatistics
Vanderbilt University
theresa.scott@vanderbilt.edu
This document contains a series of examples that illustrate some useful functions and formulas you
can use in Microsoft Excel. It is meant to be an extension of my “Formulas & Functions in Microsoft
Excel” lecture that is available on my website (http://boistat.mc.vanderbilt.edu/TheresaScott) under
Current Teaching Material.
General Instructions:
All of the demonstrated functions and formulas are calculated in a separate column from the
column(s) containing the cells they reference – most often the directly adjacent column.
Depending on the layout of your spreadsheet, this may require you to insert a new column
between existing columns.
The functions and formulas are demonstrated in only a few rows. You will have to copy and
paste the function/formula down the appropriate column in your spreadsheet in order for it to
calculate the result for every desired row.
A help file, which includes examples, can be accessed for any function by clicking the “Help on
this function” link in the Function Wizard after you’ve highlighted the function of interest.
Functions to be illustrated (listed by category):
Date and Time:
TODAY; NOW: returns the current date, the current date and time, respectively.
DATE: returns the number that represents the date given in Excel date-time code.
TIME: converts the hours, minutes, and seconds given as numbers to an Excel serial
number (formatted with a time format).
DAY; MONTH; and YEAR: returns the day of the month (1 to 31), the month (1 to 12), and
year from a date, respectively.
HOUR; MINUTE; and SECOND: returns the hour (0 to 23), minute (0 to 59), and second (0
to 59) from a time, respectively.
Engineering:
CONVERT: converts a number (or a time) from one measurement system to another.
Information:
COUNTBLANK: counts the number of blank cells in a specified range of cells.
Logical:
AND: checks whether all of the arguments are TRUE and returns TRUE only if all
arguments are TRUE (returns FALSE otherwise).
OR: checks whether any of the arguments are TRUE and returns FALSE only if all
arguments are FALSE (returns TRUE otherwise).
IF: checks whether a condition is met, and returns one value if TRUE, another if FALSE.
Math:
COUNTIF: counts the number of cells within a range that meet the given condition.
ROUND, ROUNDDOWN, and ROUNDUP: rounds a number to a specified number of
digits, down (toward zero), and up (away from zero), respectively.
SUMIF: adds all the cells specified by a given condition, respectively.
Statistical:
COUNTA: counts the number of cells that are not empty.
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2. Text and Data:
CONCATENATE: joins several text strings into one text string.
LEFT; RIGHT: returns the first, last (respectively) character or characters in a text string,
based on the number of characters you specify.
LEN: returns the number of characters in a text string.
LOWER; UPPER: converts a text string to lowercase, uppercase, respectively.
PROPER: capitalizes the first letter in a text string and any other letters in the text that
follow any character other than a letter. Converts all other letters to lowercase letters.
SEARCH: returns the number of the character at which a specific character or text string is
first found, beginning with a specific starting number. Often used to determine the location
of a character or text string within another text string.
TEXT: converts a value to text in a specific number format.
TRIM: removes all the spaces from a text string except for single spaces between words.
Often used on text you have received from another application that may have irregular
spacing (ie, leading or trailing spaces).
Additional functions not illustrated but often useful (listed by category):1
Date and Time:
NETWORKDAYS: returns the number of whole workdays between two dates.
WEEKDAY: returns a number (1 to 7) identifying the day of the week of a date.
WEEKNUM: returns the week number in the year.
WORKDAY: returns the date so many workdays before/after a given start date.
Information:
ISBLANK: checks whether the reference is a blank cell; returns TRUE if it is, FALSE
otherwise.
Logical:
TRUE; FALSE: returns the logical value TRUE; FALSE, respectively.
NOT: reverses the logic of its argument (ie, changes TRUE to FALSE or FALSE to TRUE).
Lookup and Reference:
CHOOSE: chooses a value or action to perform from a list of values, depending on an
index number. Alternative to nested IF functions. Another formula is often used to return
the index number.
Math:
CEILING; FLOOR; EVEN; ODD; INT: rounds a number to the nearest integer or to the
nearest multiple of significance, down towards zero, up to the nearest even integer, up to
the nearest odd integer, and down to the nearest integer, respectively.
LN; LOG; LOG10: returns the natural logarithm of a number, the logarithm of a number to
the specified base, and the base-10 logarithm of a number, respectively.
RAND; RANDBETWEEN: returns a random number greater than or equal to 0 and less
than 1 (changes on recalculation), between the numbers you specify, respectively.
SQRT: returns the square root of a number.
Statistical:
AVERAGE; MEDIAN: returns the average (arithmetic mean), median (respectively) of the
given numeric arguments.
MIN; MAX: returns the smallest, largest number (respectively) in a set of values.
STDEV; VAR: estimates the standard deviation, variance (respectively) of the given
numeric arguments.
1 There is additionally an extensive amount of Financial functions available – full list given in the Function Wizard.
Page 2
3. Examples of useful functions and formulas:
Common Text:
Change the case of a text string using the UPPER, LOWER, and PROPER functions.
Example spreadsheet:
A
1 Name
2 nancy Davolio
Formula Result
=UPPER(A2) NANCY DAVOLIO
=LOWER(A2) nancy davolio
=PROPER(A2) Nancy Davolio
Remove spaces from the beginning and end of a cell with the TRIM function.
Example spreadsheet:
A
1 Data
2 BD122
3 Vitamin A
Formula Result*
=TRIM(A2) BD122
=TRIM(A3) Vitamin A
* original text strings were “ BD122 ” and “ Vitamin A”.
Remove characters from text using the LEFT, RIGHT, and LEN functions.*
Example spreadsheet:
A
1 Data
2 Vitamin Ester-C
3 Vitamin B1
Formula Result
=LEFT(A2, LEN(A2)-8) Vitamin
=RIGHT(A3, LEN(A3)-8) B1
* Depending on the situation, can also use the Replace from the Edit drop-menu.
Page 3
4. Combine first and last names with the CONCATENATE function.
Example spreadsheet:
A B
1 First Name Last Name
2 Nancy Davolio
3 Andrew Fuller
Formula Result
=A2&” “B2 Nancy Davolio
=B3&”, “A3 Fuller, Andrew
=CONCATENATE(A2, “ “, B2) Nancy Davolio
NOTE: First formula is equivalent to third.
Extract the first or last name from a cell containing both first and last name using the LEFT,
RIGHT, and SEARCH functions.
Example spreadsheet:
A
1 Name
2 Nancy Davolio
3 Fuller, Andrew
Formula Result
=LEFT(A2, SEARCH(“ “, A2)-1) Nancy
=RIGHT(A2, LEN(2)-SEARCH(“ “, A2)) Davolio
=LEFT(A2, SEARCH(“,”, A2)-1) Fuller
=RIGHT(A2, LEN(A2)-SEARCH(“ ”, A2)) Andrew
Common Math:
Convert measurements using the CONVERT function (see help file for complete list).
Example spreadsheet:
A
1 Data
2 6
Formula Result
=CONVERT(A2, “C”, “F”) 42.8
=CONVERT(A2, “lbm”, “kg”) 2.721554
=CONVERT(A2, “cm”, “in”) 2.362204724
Page 4
5. Round a number with the ROUND, ROUNDUP, and ROUNDDOWN functions.
Example spreadsheet:
A
1 Data
2 20.3
3 -5.9
4 12.5493
5 22230
Formula Result
=ROUND(A2, 0) 20
=ROUNDUP(A2, 0) 21
=ROUNDUP(A4, 2) 12.55
=ROUNDDOWN(A3, 0) -5
=ROUNDDOWN(A4, 2) 12.54
=ROUND(A5, -2) 22200
=ROUNDUP(A5, -3) 23000
NOTE: Use the Number tab from the Format Cells dialog box (reached via Cells from
the Format drop-menu) to only change the number of decimal places displayed
(ie, this does not change the actual number).
Count cells with the COUNTA and COUNTBLANK functions.
Example spreadsheet:
A
1 Data
2 20.3
3
4 12.5
5 15.0
Formula Result
=COUNTA(A2:A5) 4
=COUNTBLANK(A2:A5) 1
NOTE: PivotTables are an alternative to manually calculating counts using function and
formulas – see my “PivotTable & PivotChart Reports, and Macros in Microsoft Excel”
lecture (also available on my website).
Page 5
6. Conditionally count the values in cells using the COUNTIF function.
Example spreadsheet:
A B
1 Salesperson Invoice
2 Buchanan 15000
3 Buchanan 9000
4 Suyama 8000
5 Suyama 20000
6 Buchanan 5000
7 Dodsworth 22500
Formula Result
=COUNTIF(B2:B7, “>9000”) 3
=COUNTIF(B2:B7, “<=9000”) 3
=COUNTIF(A2:A7, “Buchanan”) 3
=COUNTIF(A2:A7, A4) 2
Conditionally add numbers using the SUMIF function.
Example spreadsheet:
A B
1 Salesperson Invoice
2 Buchanan 15000
3 Buchanan 9000
4 Suyama 8000
5 Suyama 20000
6 Buchanan 5000
7 Dodsworth 22500
Formula Result
=SUMIF(A2:A7, “Buchanan”, B2:B7) 29000
=SUMIF(B2:B7, “>=9000”, B2:B7) 66500
=SUMIF(B2:B7, “<9000”, B2:B7) 13000
NOTE: The three arguments to the SUMIF function are (1) the range to evaluate (these
cells are checked to determine whether a row meets the criteria); (2) the criteria (the
condition that the cells evaluated must meet for the row to be included in the sum); and
(3) the range to sum (the numbers in these cells are added, provided the row satisfies
the condition).
Page 6
7. Common Conditional:
Conditionally evaluate the contents of a cell using the IF, AND, and OR functions:
Example spreadsheet:
A B
1 Gender Test Value
2 Female 15
3 Male 9
4 Female 8
5 Female 20
6 Male 4
7 Male 22
Formula Result
=IF(B2 > 10, “High Risk”, “Low Risk”) High Risk
=IF(AND(B2 > 10, A2 = “Female”),
“High Risk Female”, “Low Risk Male/Female”)
High Risk Female
=IF(AND(B7 > 10, A2 = “Female”),
“High Risk Female”, “Low Risk Male/Female”)
Low Risk Male/Female
=IF(B3 < 5, "<5", IF(AND(B3 >= 5, B3 <= 10),
"5-10", ">10"))
5-10
=IF(B6 < 5, "<5", IF(AND(B6 >= 5, B6 <= 10),
"5-10", ">10"))
<5
NOTE: Last two formulas are examples of nested IF functions.
Common Date and Time:
Insert an automatically updated date or time using the TODAY and NOW functions.
Formula Result
=TODAY() (current date; varies)
=NOW() (current date & time; varies)
Convert times using the CONVERT and other functions.
Example spreadsheet:
A
1 Time
2 6
3 10:35 AM
4 12.25
Page 7
8. Formula Result
=CONVERT(A2, “day”, “hr’) 144
=CONVERT(A2, “hr”, “mn”) 360
=CONVERT(A2, “yr”, “day’) 2191.5
=(A3-INT(A3))*24 10.583333
=TEXT(A4/24, “h:mm”) 12:15
NOTE: The fourth and fifth formulas convert hours from a standard format (hours :
minutes : seconds) to a decimal number and vice versa (reference time = 12:00 AM).
Add dates.
Example spreadsheet:
A B C D
1 Date Days to add Months to add Years to add
2 6/9/2007 3 3 3
3 9/2/2007 5 5 5
4 12/10/2008 25 1 2
Formula Result
=A2+B2 6/12/2007
=A4+B4 2/2/2009
=DATE(YEAR(A2), MONTH(A2)+B2, DAY(A2)) 9/9/2007
=DATE(YEAR(A3), MONTH(A3)+B3, DAY(A3)) 2/2/2008
=DATE(YEAR(A4)+C4, MONTH(A4), DAY(A4)) 12/10/2010
=DATE(YEAR(A2)+D2, MONTH(A2)+C2, DAY(A2)+B2) 9/12/2010
Add times.
Example spreadsheet:
A B
1 Time Time to be added
2 10:35:00 AM 10
Formula Result
=A2 + TIME(B2, 0, 0) 08:35:00 PM
=A2 + TIME(0, B2, 0) 10:45:00 AM
=A2 + TIME(0, 0, B2) 10:35:10 AM
Page 8
9. Calculate the difference between two dates.
Example spreadsheet:
A B
1 Date1 Date2
2 6/9/2007 6/15/2007
3 9/2/2007 10/8/2007
4 12/10/2008 9/19/2009
Formula Result
=A3 – A2 6
=MONTH(B3) – MONTH(B2) 1
=(YEAR(B4)-YEAR(A4))*12 + MONTH(B4) – MONTH(A4) 9
=YEAR(B4) – YEAR(A4) 1
Calculate the difference between two times.
Example spreadsheet:
A B C
1 Start time End time 1 End time 2
2 6/9/2007 10:35 AM 6/9/2007 3:30 PM 6/10/2007 4:30 PM
Formula Result
=TEXT(B2-A2, “h”) 4
=TEXT(B2-A2, “h:mm”) 4:55
=TEXT(B2-A2, “h:mm:ss”) 4:55:00
=INT((C2-A2)*24) 29
Removing functions and formulas using “Paste Special”:
It is useful to know how to save only the calculated value of a function or formula – that is, the
function or formula that produced the value is removed. For instance, when you save an Excel file as
a delimited text file (eg, .txt or .csv) all values calculated by a function or formula are replaced with 0s.
This obviously can cause major problems. To get around this, we can copy the functions and
formulas in specific cells and then paste only their values using the “Paste Special” option from the
“Edit” drop-menu. For example,
1. Select the cell(s) you want to copy and select “Edit” > “Copy” (or press Ctrl+C).
2. Click the cell or range you want to paste the information into.
3. Right-click and choose “Paste Special” (or select “Edit” > “Paste Special”).
4. Choose “Values” and click OK.
The “Paste Special” feature also allows you to paste just the format of the cell(s) (ie, font, alignment,
etc) and to quickly switch data from columns to rows (ie, transpose the cells).
Page 9