Eva Wooten is a seasoned administrative professional with over 15 years of experience managing projects, developing procedures, and improving workflows. She currently serves as the Office Manager for Matrex Exhibits, where she has customized processes, led new staff training, and revised operating procedures. Previously, she held roles as Office Coordinator and Administrative Assistant, gaining experience in areas such as project tracking, record keeping, and reducing company expenditures. Eva holds a Bachelor's degree in Business Administration and a certificate in Project Management.

1. EVA WOOTEN
1723 Forrest Blvd.
Saint Charles, IL 60174
(630) 857-0777
evawooten@yahoo.com
PROFILE
Seasoned administrative professional with a strong focus on project management, procedure development
and innovative workflow design. Highly organized and detail oriented with the ability to multi-task and adapt
to changing environments, utilizing a progressive knowledge of business systems and processes.
PROFESSIONAL EXPERIENCE
Office Manager April 2015 - present
Matrex Exhibits, Addison, IL
Manage the design, implementation and evaluation of various administrative systems, focusing on improving
efficiency and productivity through the integration of standardized processes and procedures.
 Customize an outdated credit card reconciliation process by integrating a centralized repository of
transactions, utilizing the accounting system, reducing discrepancies and increasing productivity by
50%
 Lead the development and administration of a formal orientation program for new staff members to
improve employee retention, eliminate training inconsistencies and incorporate the organization’s
values and culture
 Revise and clarify the company’s standard operating procedures and office policies to enhance the
communication of organization guidelines for a staff of 60 employees
 Design and implement filing systems to ensure the integrity of recordkeeping and confidentiality of
data
 Formulate business development strategies by analyzing and identifying process inefficiencies related
to RFP preparation
Office Coordinator January 2012 - February 2015
Power Wellness Management, Addison, IL
Performed project management processes encompassing planning, execution and closing, provided executive
leadership team support and supervised the daily business operations of a fast-paced corporate office.
 Assisted in the improvement of marketing strategies by creating and updating sales collateral,
proposals and statistics for the procurement of numerous business development opportunities
 Monitored performance of project activities to ensure timely implementation of deliverables and
action items and assisted in the review of project cost analysis
 Oversaw the coordination, scheduling and documentation of project requirements to support the
effective use of project management ideologies
 Initiated and facilitated the transition of outdated project tracking processes to Microsoft Project,
enhancing the productiveness and success of the project team

2.  Maintained appointment schedules, arranged foreign and domestic travel and generated a wide range
of materials for corporate and client meetings and presentations
 Implemented, administered and maintained record tracking systems for contracts, management
agreements, invoices and other business sensitive documents
 Planned, created and organized on and off site programs, events and conferences for corporate staff,
clients and partners
 Controlled administrative activities and implemented best practices to determine cost and efficiency
savings, including establishing budget parameters and managing administrative account expenses;
standardized travel and shipping procedures, reducing company expenditures by 22% to 35% annually
Administrative Assistant December 2001 - August 2011
Grand Victoria Casino, Elgin, IL
Provided administrative assistance and support to the Director of Security while simultaneously overseeing all
aspects of departmental and personnel administration.
 Assumed multiple responsibilities and developed streamlined procedures which resulted in the
reduction of administrative costs
 Modified, maintained and managed reporting structures and processes to provide for more efficient
compliance with corporate and gaming regulations
 Established an integrated record retention system by developing various spreadsheets,
correspondence, memos and reports for historical and statistical reference
 Served as payroll administrator, processing salary computations and performing timecard functions
for over 100 employees
 Created and authored departmental newsletter and administered employee recognition program
 Earned employee of the month award for “Recognizing the good work of her fellow employees,
incredible attention to detail, and having a strong personal motivation and work ethic to do the very
best”
EDUCATION
Certificate in Project Management
DePaul University, Naperville, IL
Bachelor of Business Administration, emphasis in Management and Organizational Behavior
Benedictine University, Lisle, IL
Graduated Cum Laude
Associate in Applied Science - Business Administration
Northwestern College, Chicago/Naperville, IL
Graduated with Honors
COMPUTER EXPERIENCE
 Word, Excel, Project, PowerPoint, Outlook, Publisher, Visio, Access, OneNote, SharePoint,
GoToMeeting, Microsoft Dynamics SL