Downloaded 119 times
Uploaded byJaswin Sood
EPC_EPCM Business process modelling rendition
This document outlines the organizational hierarchy and business processes for an EPCM organization. The organizational chart shows that the managing director oversees various functions including project management, engineering centers, manufacturing, sales and marketing, and support. The business process section then describes the project lifecycle from pre-bid evaluation through project closure. It involves stages such as bid submissions and approvals, project planning, monitoring, and lessons learned. Finally, it discusses the need for an integrated ERP system to help manage the end-to-end proposal, project management, and financial processes.
More Related Content
EPC_EPCM Business process modelling rendition
- 1. MANAGING DIRECTOR HUMAN RESOURCES Organogram@ EPCM organization set-up Key stake holders and organizational hierarchy GURGAON (HQ) PROJECT MANAGEMENT PROJECT MANAGEMENT OFFICE INDIA MUMBAI ThisorganizationalhierarchyrenditionisforillustrationpurposesforEPCMentityset-up. HR & Planning – Business Unit Engineering Center Manufacturing Factory SALES & MARKETING MANUFACTURINGENGINEERING CENTER PROCUREMENT QUALITY CONTROL MANAGEMENT SUPPORT SALES & MARKETING MECHANICAL ENGG ELECTRICAL ENGG STRUCTURAL ENGG PROCESS ENGG DESIGNER MANUFACTURE TECH SERVICES FIELD SERVICES PROJECT WISE TEAM STRUCTURES Jaswin Sood, Business Analyst ©2015 PMO
- 2. Business process @EPCM organization set-up Rendition EPCM SOP WORK FLOW IN ACCORDANCE WITH INDUSTRY PRACTICES BNB + EVALUATION + BQC CLIENT – BUSINESS OWNER (PUBLIC/PRIVATE) PRE-BID QUERIES MEETING + POST BID BIDDER REPLIES TENDER BID/E-BID DOCUMENTS (OPEN/LIMITED) BID? Yes BD + SPOC FROM PROJECT MANAGEMENT OFFICE + QUERIES VETTED BY ENGINEERING SPOCS NoNO BID DECISION REASON RECORDING FOR CLOSURE OF AUDIT TRAIL BID APPROVALS + POA + TECHNICAL + FINANCIAL PROPOSAL COMPILATIONS + SUBMISSIONS TO CLIENT BD LEAD PROPOSAL MANAGEMENT WITH SPOC FROM PROJECT MANAGEMENT OFFICE + ENGINEERING SPOCS SCOPING + EFFORTS ENGINEERING DISCIPLINES SCOPED PROCUREMENT TEAM QUALITY ASSURANCE AUDIT TEAM IT INFRASTRUCTURE MANAGEMENT TEAM SUPPORTING FOR SOFTWARE, TOOLS, HARDWARE/PERIPHERALS PROJECT CO-ORDINATION, PROGRESS REPORTING, MILESTONES SCHEDULING, QUALITY COMPLIANCES PMO: • PROJECT PLAN, GANT CHARTS • RESOURCE LOADING, DEPLOYMENT • WBS • SUPERVISION • COMMISSIONING TENDER CONTRACT WON NOTIFICATION + PG SUBMISSION + LEGAL/CONTRACTS DEPARTMENT VETTING & APPROVAL OF AGREEMENT PER TENDER GBT PROJECT MANAGEMENT OFFICE – PROJECT CHARTER HANDOVER FROM PROPOSAL/BID MANAGEMENT TEAM FOR PROJECT KICK OFF & IMPLEMENTATION PROJECT CLOSURE + LESSONS LEARNT Jaswin Sood, Business Analyst ©2015
- 3. Salient features Project lifecycle management PROPOSAL + PROJECT LIFECYCLE MANAGEMENT (EPC) 3 Resources, team profiling, deployment WBS Financing, cash flow, budget e-Procurement CRM Lead management 1 Objectives Project charter Project initiation 2 BID NO-BID APPROVALS Project schematics, As built, Costing, Profitability Resources, team mobilizing Project schedule and plan 4 GO NO_GO (POST ITERATIONS) PROJECT MONITORING/ REVIEW Lessons Learnt Project Closure 6 END-2-END ERP SOLUTION FOR COMPLETE PROPOSAL, PROJECT MANAGEMENT + CO-ORDINATION (INDUSTRY CHALLENGE) FOR PROJECT PROGRESS TRACKING + CUSTOMER INVOICING SUPPORTING DIFFERENT PROJECT COSTING METHODS + PROFITABILITY Accounts payable Accounts receivable Milestone based payments 5 PROJECT REVIEW AND LESSONS LEARNT POST CLOSURE AS PER KAIZEN FOR PROJECT RELATED ALERT TRIGGRANCES AS PART OF MONTORING + CONTROL INTEGRATION CAPABILITIES WITH STD INDUSTRY PM TOOLS Jaswin Sood, Business Analyst ©2015
Editor's Notes
- #3 Bid-management/Lead management Tender NIT/Evaluation - scoping/BNB(Bid No-Bid) decision basis of scope, BQC check/Proposal steering committee managed by Business development + Presales/bid manager to conclude discussions with Head of Projects, Lead engineer from concerned engineering disciplines for bid deliverables/Pre-bid meeting & queries/Bid BG approval Proposal response/Tendering/Past bid-submissions/Credentials/Engagements/JV partners/Product vendors list/Key personnel CV’s Bid submission and post bid client queries responses Legal & Contracts Legal agreement & contractual terms evaluations Contract clauses finalization and approvals POA – Power of Attorney creation, approvals for signatory on behalf of the company Digital signatures procuring for e-bid and e-tendering opportunities Project-wise filing of returns for Service tax, CST, VAT, MVAT, and regulatory compliances Revenue recognition and collection from client/business owners Maintaining, compiling Company/Business Unit/Operating unit wide Financial statements, cash flow, fund flow statements stand alone as well as consolidated in case of a group of companies under a parent group Maintaining and liaising for credit limits with local banks Issuance of BGs (Bank Guarantees), PGs (Performance Guarantees) for projects and bids Project Management Office Project kickoffs Project team and organogram Project milestones, WBS, project plan Project charter Resources loading and deployment Project supervision onsite, erection, construction, installations, project co-ordination Project commissioning Procurement Vetting of proposals/RFQ/RFI from approved vendors/suppliers Registration of new vendors/suppliers and suppliers’ appraisal Negotiations for procure to pay for projects BOQ’s for delivery rates and lead times Engineering disciplines (Process Engg/Mechanical Engg-Static & Rotary/Control & Instrumentation Engg/Civil & Structural Engg/Piping Engg/HAZOP Engg/HVAC) Scoping for work activities discipline wise As built engineering drawings study Study of feasibility studies, FEED documents Material requirements, specifications detailing and drawing, BOMs creation, MTOs (Material take offs) P&ID’s creation and processing Detailed engineering and designing Quality Assurance and Audit Periodic audits – internal and support for external audits Project wise audits Company wide ISO certification maintenance and associated ISO yearly recertification audits Maintenance of licensed and certified engineering professionals, project management certified professionals Maintaining of quality certifications – ISO, OHSAS, HSE standards compliances, associated operating quality standards IT infrastructure management IT hardware sizing Enterprise information systems, Engineering discipline wise software and applications sourcing requirements, version updates, licenses purchasing and maintenance IT InfoSec (Information Security) maintenance Document management system and access control IT peripherals, printer devices, cartridges procurement