Jackie Lopez has over 30 years of experience as an executive assistant and office manager. She has a proven track record of providing administrative support to C-level executives and managing the day-to-day operations of an office. Her core skills include calendar management, meeting coordination, document preparation, expense reporting, and vendor management. Currently, she works as an executive assistant to the CCO of Metro, where she arranges meetings and prepares reports.

1. Jackie Lopez
4655 Council Street, Los Angeles, CA 90004 / Cell: 310-993-2424
Email jackielopez31@gmail.com
Qualifications Summary:
• Seasoned, well rounded, executive assistant with a solid background in providing a wide range of
administrative support to a CEO and other top executives.
• Dedicated and effective gatekeeper, liaison, office manager, and participant in the day-to-day operations of
the company. Accomplished in calendar management and coordination of travel (domestic/international).
• Excellent organizational and follow-up abilities; skilled in assessing and implementing office processes;
proactive in creating and maintaining quality communication with co-workers and management.
• Proficient in MS Office and internet research; ability to quickly learn other software programs as needed.
November 2015 – Present – Executive Assistant to CCO / Metro
• Extensive calendar management and coordination of meetings, including developing/preparing documents
or electronic correspondence and arranging conference rooms and/or teleconference and web set-up.
• Attend and prepare action items discussed in meetings; follow-up to completion. Prepare monthly
Committee and Board binders and generate reports using Legistar software program.
• Responsible for office organization, ad hoc projects and other administrative duties and projects.
9/2015 to November 2015 – Executive Assistant to Dir. of Development / Archdiocese of Los Angeles
• Coordinated meetings including developing/preparing invitations or electronic correspondence; prepared
mailings; arranged/coordinated meeting places and logistics.
• Attended and drafted minutes of meetings in a timely manner. Liaison to Board and Committee members.
• Maintained master calendar and assisted in researching donors and generating reports.
• Responsible for office organization, ad hoc projects and other administrative duties and projects.
9/2006 to 7/2015 - Executive Assistant to CEO/COB / Aura Systems, Inc., El Segundo
• Liaison between CEO and management, board members, customers, and investors.
• Completed or delegated requests and tasks accordingly. Worked on projects independently and/or with
other management, staff, outside counsel, and stock agents.
• Coordinated meetings and teleconferences. Ensured notices, location, materials, and refreshments were
prepared/reserved. Recorded and distribute minutes when needed. Monitored assigned tasks to
completion.
• Handled installation schedule, travel, logistics, and ensured payment by customer. Worked with
engineering, R&D, production, and shipping to coordinate scheduling.
• Processed and reconciled expense reports and corporate credit card charges. Responsible for petty cash
log.
• Negotiated favorable terms and pricing agreements with vendors and service suppliers for office, trade
shows, and special events.
• Organized company events, tradeshows, annual shareholder meeting, and other functions.

2. Page 2 – Jackie Lopez
1/2005 to 9/2006 – Personal and Administrative Assistant / Los Angeles
• Performed administrative work on a contract and part-time basis with Griffith & Associates, and
Lehrer Graiwer Investments, both of which were real estate industry related.
9/1997 to 12/2005 - Executive Assistant to CEO, President / Continental Graphics, Los Angeles
• Handled all administrative functions related to the office of the CEO.
• Prepared monthly reports and presentations; drafted/generated documents.
• Improved efficiency by implementing and facilitating Administrative Development Team meetings. Created
desk procedures, cross-trained, and streamlined procedures.
• Re-established employee service awards; company luncheons, annual picnics, and holiday functions.

3. Page 2 – Jackie Lopez
7/1987 to 9/1997 - Executive Legal Assistant to General Counsel / California Federal Bank
• Generated documents related to real estate transactions, including purchase & sale agreements,
promissory notes, deeds, amendments, abstracts, partnership agreements, and contracts. Heavy
Dictaphone and speedwriting transcription. Main POC with title companies and outside counsel.
• Prepared original document clips/closing binders upon completion of acquisitions.
Education:
United College of Business, Los Angeles (1981) / Los Angeles City College (1981-1983)
Notary Public (1999 to 2007) / Continuing Educational/Software Courses