The document provides an overview of enterprise content management (ECM) systems and the Documentum ECM platform, describing how content is stored and managed in the Documentum repository using objects, properties, versions, and renditions. It also explains how users can access and work with content using the Webtop interface and application connectors. The Documentum ECM platform helps organizations manage unstructured content throughout its lifecycle by providing storage, retrieval, security, workflow, and distribution capabilities.
http://www.newgensoft.com/products/enterprise-content-management-omnidocs/
Enterprise content management (ECM): collection of tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. It is a solution which manages your content’s complete lifecycle.
Enterprise Content Management, Documentum Overview. This presentation shows what is ECM, why we need ECM, EMC History, EMC Content Management Portfolio, Documentum and Captiva Products overview
This presentation provides you with a practical approach for implementing Enterprise Content Management (ECM) using the open methodology MIKE2. The slides are from the AIIM ECM Specialist and Master Certificate Programs. For more information visit www.aiim.org/training
Document Management System - docManagerRajesh Shah
A Document Management System (DMS) is a system (a digital program which manages all types of documents) used to store or archive, track or retrieve & manage the pile of documents. It comprises of keeping version control of documents & track history about the document modifications.
http://www.newgensoft.com/products/enterprise-content-management-omnidocs/
Enterprise content management (ECM): collection of tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. It is a solution which manages your content’s complete lifecycle.
Enterprise Content Management, Documentum Overview. This presentation shows what is ECM, why we need ECM, EMC History, EMC Content Management Portfolio, Documentum and Captiva Products overview
This presentation provides you with a practical approach for implementing Enterprise Content Management (ECM) using the open methodology MIKE2. The slides are from the AIIM ECM Specialist and Master Certificate Programs. For more information visit www.aiim.org/training
Document Management System - docManagerRajesh Shah
A Document Management System (DMS) is a system (a digital program which manages all types of documents) used to store or archive, track or retrieve & manage the pile of documents. It comprises of keeping version control of documents & track history about the document modifications.
What is Greenbox(DMS)?
Greenbox is a powerful, secure, and easy to use web-based document collaboration solution that converts your organization into a green & paperless workplace
Why Greenbox?
Helps store, track, share and manage the documents
Organize and Streamline content in a centralized repository
Cloud and On-premise storage
Digitize your documents and go paperless
Greenbox for industries
Pharmaceutical Industries
Manufacturing Industries
Real Estate Industries
Construction Industries
Engineering Industries
Education Industries
HR & Recruitment Industries
Financial Industries
Healthcare Industries
FMCG
Key Features
Cloud Storage - Never lose any document. Get a secured cloud location that serves as the central repository where you can put all your documents and files.
System and Admin Authority - Get notified when document is modified or shared. Set reminders on documents that require attention later.
Metadata - Add custom metadata to organize and search your documents.
Versioning - Track document version history and restore any previous version. With audit trail, keep a track of actions performed on the documents.
Share and Collaborate - Share entire documents or sub-sections with individuals or groups, at the same time maintaining granular control over the actions on the shared document. Define the expiry of your shared file link to keep it more secure.
Powerful Search - Search through Open text, OCR, and metadata to find documents instantly.
Security - No tampering, damaging or misplacing of documents with highly secure and encrypted capabilities keeping away threats like ransomware. The ability for system admin and users to control the file-sharing through roles and permissions well-defined for safe and secure sharing of files.
Expiry and notifications - Define the document expiry and get notifications and reminders.
Encryption - The documents are 256-bit AES encrypted in the cloud and stored safely and sent via a secure SSL connection.
Web application and Android, iOS mobile app available.
Considerations for Data Migration D365 Finance & OperationsGina Pabalan
Harvesting enterprise data is central to how organizations compete, and even survive, as industries transform digitally. Yet, as companies merge and technologies shift, managing data has become an extremely complex but critical task, especially handled alongside of an enterprise ERP implementation.
For companies moving from an on-premise legacy ERP system to Microsoft’s cloud-based Dynamics 365 for Finance and Operations (“D365”), there are some unique challenges and new tools to leverage when considering the data migration activity.
Microsoft delivers the Data Management Framework (“DMF”) tool to assist customers with data migration for D365. Data migration itself consists of three distinct activities, as illustrated below: Data extraction (from legacy systems), data transformation and data import into D365. DMF will assist in the import into the new D365 application, but what is the best way to extract and transform, to “ready” the data for the import?
Organizational Benefits Of Document Management SystemClare White
There are several benefits of document management system(DMS). Sometimes it seems that DMS becoming a necessity for organizations. I'd say future belongs to DMS.
Structured Approach to Solution ArchitectureAlan McSweeney
The role of solution architecture is to identify answer to a business problem and set of solution options and their components. There will be many potential solutions to a problem with varying degrees of suitability to the underlying business need. Solution options are derived from a combination of Solution Architecture Dimensions/Views which describe characteristics, features, qualities, requirements and Solution Design Factors, Limitations And Boundaries which delineate limitations. Use of structured approach can assist with solution design to create consistency. The TOGAF approach to enterprise architecture can be adapted to perform some of the analysis and design for elements of Solution Architecture Dimensions/Views.
Do you lose precious time due to data quality problems?
Do you need to integrate data from multiples sources and provide an integrated view of your customer or product attributes to other systems?
SQL Server 2016 Data Quality and Master Data Services can help you.
As organizations consider SharePoint Online as an option for hosting their SharePoint environments, you may ask yourself how an enterprise can actually move a large number of SharePoint sites to the cloud. In this session we will discuss a large scale SharePoint migration to Office 365 which starts with several highly customized sites and multiple versions of SharePoint. We will look at the project structure and plan, staffing, benefits and pitfalls, technical considerations, lessons learned, and how you can plan for a successful move to SharePoint Online.
Electronic document management system SoftwareDigismartek
An electronic document management system is a software program that manages electronically documents like the creation, storage and control . The organization’s workflow is primart function of an Electronic document is to manage electronic information. Electronic document should include document management, workflow, text retrieval, and imaging. To qualify as a records management system, an Electronic document must be capable of providing secure access, executing disposition, and maintaining the context instructions for all records in the system. Before implementing a system you must determine how it fits into your overall records management strategy.
Master Data Management - Aligning Data, Process, and GovernanceDATAVERSITY
Master Data Management (MDM) can provide significant value to the organization in creating consistent key data assets such as Customer, Product, Supplier, Patient, and the list goes on. But getting MDM “right” requires a strategic mix of Data Architecture, business process, and Data Governance. Join this webinar to learn how to find the “sweet spot” between technology, design, process, and people for your MDM initiative.
Technically, the term digitization means conversion of various types and formats of information like text, audio, images, drawings and videos, into a single binary code. It represents the capturing of analog signals in digital format. Digitization is the only process that facilitates fast transmission, processing and easy storage of these objects with the help of computers. Digitization may be preceded by either scanning directly from an original two dimensional analog such as photos, forms, hand written documents etc., or by capturing them as images from digital camera or CAT scanners etc.
The Data Governance Annual Conference and International Data Quality Conference in San Diego was very good. I recommend this conference for business and IT persons responsible for data quality and data governenance. There will be a similar event in Orlando, December 2010. This is the presentation I delivered to a grateful audience.
A document management system (DMS) is a set of computer programs used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). This web solution provides facility for manipulating the internal operation of the firm.
What’s new in OpenText Extended ECM Platform CE 20.4 and OpenText Content Sui...OpenText
Rethink Content Services to connect to your digital business, with new advances to improve information flows, automation, collaboration, and user experiences. With the new CE 20.4 release, OpenText Content Suite Platform and OpenText Extended ECM Platform continue to deliver strategic innovations to help organizations thrive.
What is Greenbox(DMS)?
Greenbox is a powerful, secure, and easy to use web-based document collaboration solution that converts your organization into a green & paperless workplace
Why Greenbox?
Helps store, track, share and manage the documents
Organize and Streamline content in a centralized repository
Cloud and On-premise storage
Digitize your documents and go paperless
Greenbox for industries
Pharmaceutical Industries
Manufacturing Industries
Real Estate Industries
Construction Industries
Engineering Industries
Education Industries
HR & Recruitment Industries
Financial Industries
Healthcare Industries
FMCG
Key Features
Cloud Storage - Never lose any document. Get a secured cloud location that serves as the central repository where you can put all your documents and files.
System and Admin Authority - Get notified when document is modified or shared. Set reminders on documents that require attention later.
Metadata - Add custom metadata to organize and search your documents.
Versioning - Track document version history and restore any previous version. With audit trail, keep a track of actions performed on the documents.
Share and Collaborate - Share entire documents or sub-sections with individuals or groups, at the same time maintaining granular control over the actions on the shared document. Define the expiry of your shared file link to keep it more secure.
Powerful Search - Search through Open text, OCR, and metadata to find documents instantly.
Security - No tampering, damaging or misplacing of documents with highly secure and encrypted capabilities keeping away threats like ransomware. The ability for system admin and users to control the file-sharing through roles and permissions well-defined for safe and secure sharing of files.
Expiry and notifications - Define the document expiry and get notifications and reminders.
Encryption - The documents are 256-bit AES encrypted in the cloud and stored safely and sent via a secure SSL connection.
Web application and Android, iOS mobile app available.
Considerations for Data Migration D365 Finance & OperationsGina Pabalan
Harvesting enterprise data is central to how organizations compete, and even survive, as industries transform digitally. Yet, as companies merge and technologies shift, managing data has become an extremely complex but critical task, especially handled alongside of an enterprise ERP implementation.
For companies moving from an on-premise legacy ERP system to Microsoft’s cloud-based Dynamics 365 for Finance and Operations (“D365”), there are some unique challenges and new tools to leverage when considering the data migration activity.
Microsoft delivers the Data Management Framework (“DMF”) tool to assist customers with data migration for D365. Data migration itself consists of three distinct activities, as illustrated below: Data extraction (from legacy systems), data transformation and data import into D365. DMF will assist in the import into the new D365 application, but what is the best way to extract and transform, to “ready” the data for the import?
Organizational Benefits Of Document Management SystemClare White
There are several benefits of document management system(DMS). Sometimes it seems that DMS becoming a necessity for organizations. I'd say future belongs to DMS.
Structured Approach to Solution ArchitectureAlan McSweeney
The role of solution architecture is to identify answer to a business problem and set of solution options and their components. There will be many potential solutions to a problem with varying degrees of suitability to the underlying business need. Solution options are derived from a combination of Solution Architecture Dimensions/Views which describe characteristics, features, qualities, requirements and Solution Design Factors, Limitations And Boundaries which delineate limitations. Use of structured approach can assist with solution design to create consistency. The TOGAF approach to enterprise architecture can be adapted to perform some of the analysis and design for elements of Solution Architecture Dimensions/Views.
Do you lose precious time due to data quality problems?
Do you need to integrate data from multiples sources and provide an integrated view of your customer or product attributes to other systems?
SQL Server 2016 Data Quality and Master Data Services can help you.
As organizations consider SharePoint Online as an option for hosting their SharePoint environments, you may ask yourself how an enterprise can actually move a large number of SharePoint sites to the cloud. In this session we will discuss a large scale SharePoint migration to Office 365 which starts with several highly customized sites and multiple versions of SharePoint. We will look at the project structure and plan, staffing, benefits and pitfalls, technical considerations, lessons learned, and how you can plan for a successful move to SharePoint Online.
Electronic document management system SoftwareDigismartek
An electronic document management system is a software program that manages electronically documents like the creation, storage and control . The organization’s workflow is primart function of an Electronic document is to manage electronic information. Electronic document should include document management, workflow, text retrieval, and imaging. To qualify as a records management system, an Electronic document must be capable of providing secure access, executing disposition, and maintaining the context instructions for all records in the system. Before implementing a system you must determine how it fits into your overall records management strategy.
Master Data Management - Aligning Data, Process, and GovernanceDATAVERSITY
Master Data Management (MDM) can provide significant value to the organization in creating consistent key data assets such as Customer, Product, Supplier, Patient, and the list goes on. But getting MDM “right” requires a strategic mix of Data Architecture, business process, and Data Governance. Join this webinar to learn how to find the “sweet spot” between technology, design, process, and people for your MDM initiative.
Technically, the term digitization means conversion of various types and formats of information like text, audio, images, drawings and videos, into a single binary code. It represents the capturing of analog signals in digital format. Digitization is the only process that facilitates fast transmission, processing and easy storage of these objects with the help of computers. Digitization may be preceded by either scanning directly from an original two dimensional analog such as photos, forms, hand written documents etc., or by capturing them as images from digital camera or CAT scanners etc.
The Data Governance Annual Conference and International Data Quality Conference in San Diego was very good. I recommend this conference for business and IT persons responsible for data quality and data governenance. There will be a similar event in Orlando, December 2010. This is the presentation I delivered to a grateful audience.
A document management system (DMS) is a set of computer programs used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). This web solution provides facility for manipulating the internal operation of the firm.
What’s new in OpenText Extended ECM Platform CE 20.4 and OpenText Content Sui...OpenText
Rethink Content Services to connect to your digital business, with new advances to improve information flows, automation, collaboration, and user experiences. With the new CE 20.4 release, OpenText Content Suite Platform and OpenText Extended ECM Platform continue to deliver strategic innovations to help organizations thrive.
Integrating the PLE Concept in Teaching ActivitiesLaurent Moccozet
Workshop SIG PLE Early Adopters: In the framework of the PLE project, different pilot courses have been organized during the autumn and spring semesters of the academic year 2011-2012. The main goal was to evaluate how the PLE enabler can be integrated into teaching activities with students to develop and train their skills and expand their own PLE. In this presentation we will describe the different scenarios and discuss the results.
Use Flipboard in the classroom to curate information into a visuallly appealing magazine. Information from various educational content providers, government organisations or student/school blogs or twitter hastags.
Do you work in a government sector and are considering enterprise content management software, but unsure if it is right for you? Join this webinar to take a look into what enterprise content management is, how it can help your team, group or sector and learn first hand how other government sectors use Alfresco to help with their content management needs.
Enterprise Content Management and Microsoft Office SharePoint Server 2007 - U...Dave Healey
SharePoint Server 2007 is changing the way cutomers think about Information Management; from a specialized vertical application to broadly available, horizontal infrastructure. Understand how SharePoint is changing the ECM marketplace and learn how to take advantage of the opportunity to grow your business.
Alfresco CMS is leading open source Enterprise Content Management System. Businessware Technologies is the leading open source solution provider in gulf region.
http://businessware-tech.com/product/alfresco-cms-and-intranet
Gilbane 2009 -- How Can Content Management Software Keep Pace?weisinger
The amount of data stored is growing at a phenomenal rate. This paper documents the growth and suggests that a new standard, CMIS, may be useful in getting better control over data and data repositories.
ECM and content services platforms are very common. Above all, both provide the ability to store, manage, store and distribute content within the organization.
Second Day Keynote at Nuxeo World. Discussion on Content Management versus Enterprise Content Management and the market trends that are pushing Content Management to the cloud.
Listen to me give this presentation on YouTube:
http://www.youtube.com/watch?v=9PFW8heVKrQ
Understanding Document Managment Systems and Nuxeoanicewick
This is a presentation provided to the CollectionSpace project to help understand the where document management application fit, and how Nuxeo is used.
see www.data4USA.com for details
The Art of the Pitch: WordPress Relationships and SalesLaura Byrne
Clients don’t know what they don’t know. What web solutions are right for them? How does WordPress come into the picture? How do you make sure you understand scope and timeline? What do you do if sometime changes?
All these questions and more will be explored as we talk about matching clients’ needs with what your agency offers without pulling teeth or pulling your hair out. Practical tips, and strategies for successful relationship building that leads to closing the deal.
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf91mobiles
91mobiles recently conducted a Smart TV Buyer Insights Survey in which we asked over 3,000 respondents about the TV they own, aspects they look at on a new TV, and their TV buying preferences.
UiPath Test Automation using UiPath Test Suite series, part 4DianaGray10
Welcome to UiPath Test Automation using UiPath Test Suite series part 4. In this session, we will cover Test Manager overview along with SAP heatmap.
The UiPath Test Manager overview with SAP heatmap webinar offers a concise yet comprehensive exploration of the role of a Test Manager within SAP environments, coupled with the utilization of heatmaps for effective testing strategies.
Participants will gain insights into the responsibilities, challenges, and best practices associated with test management in SAP projects. Additionally, the webinar delves into the significance of heatmaps as a visual aid for identifying testing priorities, areas of risk, and resource allocation within SAP landscapes. Through this session, attendees can expect to enhance their understanding of test management principles while learning practical approaches to optimize testing processes in SAP environments using heatmap visualization techniques
What will you get from this session?
1. Insights into SAP testing best practices
2. Heatmap utilization for testing
3. Optimization of testing processes
4. Demo
Topics covered:
Execution from the test manager
Orchestrator execution result
Defect reporting
SAP heatmap example with demo
Speaker:
Deepak Rai, Automation Practice Lead, Boundaryless Group and UiPath MVP
Connector Corner: Automate dynamic content and events by pushing a buttonDianaGray10
Here is something new! In our next Connector Corner webinar, we will demonstrate how you can use a single workflow to:
Create a campaign using Mailchimp with merge tags/fields
Send an interactive Slack channel message (using buttons)
Have the message received by managers and peers along with a test email for review
But there’s more:
In a second workflow supporting the same use case, you’ll see:
Your campaign sent to target colleagues for approval
If the “Approve” button is clicked, a Jira/Zendesk ticket is created for the marketing design team
But—if the “Reject” button is pushed, colleagues will be alerted via Slack message
Join us to learn more about this new, human-in-the-loop capability, brought to you by Integration Service connectors.
And...
Speakers:
Akshay Agnihotri, Product Manager
Charlie Greenberg, Host
Transcript: Selling digital books in 2024: Insights from industry leaders - T...BookNet Canada
The publishing industry has been selling digital audiobooks and ebooks for over a decade and has found its groove. What’s changed? What has stayed the same? Where do we go from here? Join a group of leading sales peers from across the industry for a conversation about the lessons learned since the popularization of digital books, best practices, digital book supply chain management, and more.
Link to video recording: https://bnctechforum.ca/sessions/selling-digital-books-in-2024-insights-from-industry-leaders/
Presented by BookNet Canada on May 28, 2024, with support from the Department of Canadian Heritage.
State of ICS and IoT Cyber Threat Landscape Report 2024 previewPrayukth K V
The IoT and OT threat landscape report has been prepared by the Threat Research Team at Sectrio using data from Sectrio, cyber threat intelligence farming facilities spread across over 85 cities around the world. In addition, Sectrio also runs AI-based advanced threat and payload engagement facilities that serve as sinks to attract and engage sophisticated threat actors, and newer malware including new variants and latent threats that are at an earlier stage of development.
The latest edition of the OT/ICS and IoT security Threat Landscape Report 2024 also covers:
State of global ICS asset and network exposure
Sectoral targets and attacks as well as the cost of ransom
Global APT activity, AI usage, actor and tactic profiles, and implications
Rise in volumes of AI-powered cyberattacks
Major cyber events in 2024
Malware and malicious payload trends
Cyberattack types and targets
Vulnerability exploit attempts on CVEs
Attacks on counties – USA
Expansion of bot farms – how, where, and why
In-depth analysis of the cyber threat landscape across North America, South America, Europe, APAC, and the Middle East
Why are attacks on smart factories rising?
Cyber risk predictions
Axis of attacks – Europe
Systemic attacks in the Middle East
Download the full report from here:
https://sectrio.com/resources/ot-threat-landscape-reports/sectrio-releases-ot-ics-and-iot-security-threat-landscape-report-2024/
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
Kubernetes & AI - Beauty and the Beast !?! @KCD Istanbul 2024Tobias Schneck
As AI technology is pushing into IT I was wondering myself, as an “infrastructure container kubernetes guy”, how get this fancy AI technology get managed from an infrastructure operational view? Is it possible to apply our lovely cloud native principals as well? What benefit’s both technologies could bring to each other?
Let me take this questions and provide you a short journey through existing deployment models and use cases for AI software. On practical examples, we discuss what cloud/on-premise strategy we may need for applying it to our own infrastructure to get it to work from an enterprise perspective. I want to give an overview about infrastructure requirements and technologies, what could be beneficial or limiting your AI use cases in an enterprise environment. An interactive Demo will give you some insides, what approaches I got already working for real.
Epistemic Interaction - tuning interfaces to provide information for AI supportAlan Dix
Paper presented at SYNERGY workshop at AVI 2024, Genoa, Italy. 3rd June 2024
https://alandix.com/academic/papers/synergy2024-epistemic/
As machine learning integrates deeper into human-computer interactions, the concept of epistemic interaction emerges, aiming to refine these interactions to enhance system adaptability. This approach encourages minor, intentional adjustments in user behaviour to enrich the data available for system learning. This paper introduces epistemic interaction within the context of human-system communication, illustrating how deliberate interaction design can improve system understanding and adaptation. Through concrete examples, we demonstrate the potential of epistemic interaction to significantly advance human-computer interaction by leveraging intuitive human communication strategies to inform system design and functionality, offering a novel pathway for enriching user-system engagements.
JMeter webinar - integration with InfluxDB and GrafanaRTTS
Watch this recorded webinar about real-time monitoring of application performance. See how to integrate Apache JMeter, the open-source leader in performance testing, with InfluxDB, the open-source time-series database, and Grafana, the open-source analytics and visualization application.
In this webinar, we will review the benefits of leveraging InfluxDB and Grafana when executing load tests and demonstrate how these tools are used to visualize performance metrics.
Length: 30 minutes
Session Overview
-------------------------------------------
During this webinar, we will cover the following topics while demonstrating the integrations of JMeter, InfluxDB and Grafana:
- What out-of-the-box solutions are available for real-time monitoring JMeter tests?
- What are the benefits of integrating InfluxDB and Grafana into the load testing stack?
- Which features are provided by Grafana?
- Demonstration of InfluxDB and Grafana using a practice web application
To view the webinar recording, go to:
https://www.rttsweb.com/jmeter-integration-webinar
2. MODULE OBJECTIVES
Describe an enterprise content management
system
Enterprise Content Management
Explain how the Content Server repository stores
and manages content
List the types of content and formats that can be
managed by the repository
Explain versions and renditions
Describe how users navigate the Webtop
interface
1-2
3. E ECM Basics
n • Content Server Repository
ENTERPRISE CONTENT • Working with the Repository
e MANAGEMENT (ECM)
r
p The Documentum ECM platform helps
Images X-rays
ri Manuals
s manage unstructured content Contracts Instant Messages
Enterprise Content Management
e Over 80% of enterprise content &
Email Forms
C is unstructured Attachments Unstructured
o Problems associated with
n Structured
unstructured content: Rows and
Checks
Columns
e Ineffectively classified
n Difficult to find
PDFs
Not secure
M Rich Media
Documents
a
Difficult to verify Paper
Claims
n authenticity Web Pages
Audio & Video
a Unregulated XML Invoices Records 1-3
g
e
4. D
o
c
u THEDocumentum ECM platform:
The ECM SOLUTION
m Adds intelligence to content for fast searches
e
n Manages content lifecycles according to
user-defined business rules
Enterprise Content Management
u Controls publishing of content through
m multiple channels and formats
E Controls access to documents based on
C security levels
M Enforces regulatory requirements
×
Supports collaboration
Integrates with authoring tools and enterprise applications
1-4
6. B
e
n BENEFITS OF ECM: STORAGE &
e RETRIEVAL
i
Advantages to managing documents in an ECM
s
o system
versus aFile System
file system:
Enterprise Content Management
Documentum ECM Platform
E Can't be certain that a Always access most up to
C document is the latest version date version of a document
M Limited permission settings Restrict who can read, edit,
×
for individual documents or delete a document
Search for documents based Search for documents based
on a limited set of properties on descriptive information
Different formats maintained Seamlessly maintain different
as separate files formats of same document
Workflow and routing not Route documents for review
available and approval 1-6
7. B
e
n BENEFITS OF ECM: CONTENT
e DISTRIBUTION
i
Advantages to distributing documents managed
s
o by an ECM
system versus files stored on a file system ECM Platform
Enterprise Content Management
File System E-mail Documentum
E Reference documents via file Reference documents via
C system paths that: dynamic URLs that:
M don't necessarily reference always retrieve correct
×
the latest version version of a document
are invalid if the document always retrieve the
is moved document even if it
Sending a document as an changes location
attachment exacerbates restrict access to the
version and security issues document based on
increased disk space usage permission settings 1-7
8. EXAMPLE SCENARIO: DRIVER'S
LICENSE
Background
Check (search)
5Years Later…
Enterprise Content Management
Application (E-Form)
Timer (Agent)
Completeness
Digital Picture Check Workflow
Renewal
Notice
Digital Thumbprint
Issued License
Proof of
Insurance (scan) 1-8
10. D ECM Basics
o Content Server Repository
c • Working with the Repository
u THE DOCUMENTUM REPOSITORY
m
e Documentum’s repository:
n
Stores content on a file storage system
Enterprise Content Management
u Stores properties in a Relational Database
m
Management
System (RDBMS)
R
e
Oracle, SQL Server, DB2, Sybase
p Supports multiple operating systems Repository
o UNIX, Linux, Windows
si TERMINOLOGY NOTE: The terms repository and
Docbase are often used interchangeably
o
r
y 1-10
File Storage System Database
×
D
11. C
o
n
THE CONTENT SERVER
e
n The Content Server is a service that
S manages the repository Content Server
Enterprise Content Management
e The repository can only be
r accessed via the Content
v Server
e Supports client-server and
r web-based applications
× Repository
BUSINESS BENEFIT: The Content Server enforces
configurable security policies and business rules,
providing secure and controlled access to content
1-11
File Storage System Database
12. o
b
e REPOSITORY OBJECTS
c
Content is stored in the repository
×
P as an object
Enterprise Content Management
Repository
r
o
p
e
rt
An object is made up of two elements:
Properties
e - Stored in the database File Storage System Database
s Content file (optional)
× - Stored on the file system
C owner name
o creation date
object name
n 1-12
Content File Properties
e
13. P
r
o
p WHAT ARE PROPERTIES?
TERMINOLOGY NOTE: The terms metadata,
e properties, and attributes are used
rt interchangeably throughout this course
Properties are used to describe
all objects in the repository
e
Useful for searching and
Enterprise Content Management
s
organizing information
×
m Property values can be assigned inContent File of
a variety
e ways:
Automatically by the Content Server
a Automatically by a client application Properties
d Manually by a user
owner name: John
a Programmatically through customization creation date: 05-21-2005
BUSINESS BENEFIT: Properties allow content
object name: Assembly Process
a to be organized and retrieved efficiently
format: msw8
× and effectively subject: Manufacturing
a keywords: mfg, tool, assembly 1-13
t
ri
14. C
o
n
WHAT IS CONTENT?
e
n Any type of electronic data can be managed
× by the repository:
Enterprise Content Management
Document
Web page
XML document
Report
Executable
Engineering drawing
Scanned image
Audio or video file
Thumbnail file
1-14
Corporate record
15. F
o
r
m FILE FORMATS
a
Content files in the repository can be of any
s AVI
× format DOC
PPT
Enterprise Content Management
Content files can be created with
any application
When a document is accessed,
JPG
the appropriate viewing or OCR
editing application is
automatically launched
on the client computer
DWG MP3
1-15
16. V
e
r
si VERSIONS
o
n When a document is modified it is stored in
s the repository as a new version
× 1.0
Each version has a unique version
Enterprise Content Management
C
U number
R By default, users automatically
R access the most recent, or CURRENT, 1.1
E version
N Always only one CURRENT
T version of a document
×
Can revert to previous versions
2.0 CURRENT
when needed
BUSINESS BENEFIT: The availability of previous
versions of a document provides a record of
changes, including who made the changes 1-16
17. R
e
n
d RENDITIONS
t
A content file can also be associated with one or
o more renditions
n
A rendition is a read-only representation of the
Enterprise Content Management
s Native Format Renditions
content
×
that differs from the original in some way
Different format, language, resolution, etc.
PDF HTML Foreign
DOC Translation
BUSINESS BENEFIT: To view a document, users do not need to
have access to the same expensive or complicated native
1-17
application that was used to create the original content
18. S
e
c
u SECURITY
ri
Access to objects in the repository is controlled by
y
× object permissions
Enterprise Content Management
A flexible permissions structure that allows the
granting of specific access levels to specific users
Permissions can be assigned automatically or
manually
based on business requirements
Users/Groups Permissions
World BROWSE
Owner DELETE
Stanley WRITE
Sales READ
Marketing VERSION
1-18
19. C
i CLIENT APPLICATIONS ECM Basics
Content Server Repository
e Working with the Repository
n Users interact with the
repository through client
A applications
p Documentum clients
p Application integrations Documentum Webtop
i Custom client applications
c
a
i Documentum TaskSpace
o
n
s Repository Content Server
× MS Word Integration
BUSINESS BENEFIT: Users are able to access the
repository using client applications that are best
suited for their job and comfort level Content Services for SAP
Enterprise Content Management 1-19
20. W
e
b
T DOCUMENTUM WEBTOP
o
p Documentum WebTop is a web-based interface that
×
D provides access to the EMC Documentum
repository and content management services
Enterprise Content Management
e
s No client software installation required
k Runs in a standard web browser
o
p
×
1-20
21. N
a
v
WEBTOP FEATURES
g
Nearly all of Webtop's features can be accessed
a
i through the:
Enterprise Content Management
Navigation tree
o
Menus
n
r Items in the hierarchical navigation tree are
e referred to as "nodes"
Global
e Search
Clicking a node displays its contents in the large Menus
× work
n area on the right side of the screen
Navigation
o Tree
d Work Area
e 1-21
s
×
22. C
a
b
CABINETS AND FOLDERS
n
e Content in the repository is displayed using a
s cabinet/folder hierarchy
Enterprise Content Management
× Actual location of content on the server is
F transparent to users
o Each usercabinet
Shared is assigned a home cabinet or folder
Sales
d
SharedSales
for cabinets and folders also exist in the
e repository
documents
Gina
r
s Home cabinet for Meetings
× user Gina Project Meetings
Company Meetings
1-22
Proposals
23. D
o
u
b WEBTOP ACTIONS
Actions on individual objects can also be
e
performed by
- right-clicking the object and
Enterprise Content Management
c selecting the desired action
i from a pop-up menu
c The same actions are
k available in the Webtop
menus
n
g
Double-clicking a document
× opens it for viewing
ri
Double-clicking a folder
g displays its contents 1-23
h
-
24. WEBTOP MESSAGES
Most user actions in Webtop are confirmed by a
success
or failure message
Enterprise Content Management
Appears in lower right of Webtop interface
Clicking a message displays the Message Viewer
that
lists all messages for the current session
1-24
25. K
e
y
b KEYBOARD SHORTCUTS
o Certain Webtop actions can be performed using
a New Document Shift-N
keyboard shortcuts Select all objects on Ctrl-A
r Check out O a page
Enterprise Content Management
d Edit E Select next item right arrow
down arrow
S Check in I
Select previous left arrow
h View V item up arrow
o Search Shift-S Go to next field or Tab
rt button
Import Shift-I
c Help Shift-H
Export Shift-E
u Log out Shift-O
Delete Delete
s For a full list of hotkey shortcuts, please refer to the
× Webtop
1-25
User Guide
26. A
p
p DOCUMENTUM APPLICATION
Users can take advantage of Documentum
i CONNECTORS for MS Office
application connectors
c
a products
i Available for Word, PowerPoint, Excel,
o and Outlook
Enterprise Content Management
n Must be installed at each client
C Provides Documentum content
o management functionality from
n within Office applications
n
Browse
e
c Search
Properties
o Check-in/out
r Subscriptions
s
Start Workflow
× 1-26
D
o
27. M
y
D
o OFFLINE CLIENT
c My Documentum Offline is a Webtop client application
u
that allows you work with documents while not
m
connected
Enterprise Content Management
e to the server
n Provides local offline storage of selected repository files
Integrates with Windows Explorer, Microsoft Office, and
u Microsoft Outlook
m When reconnected to the
server, My Documentum
O Offline automatically
f manages synchronization
fl of local copies of content
with the repository 1-27
n
e
28. ECM Basics
Content Server Repository
Working with the Repository
TEST YOUR KNOWLEDGE
1. The repository is made up of what two
primary components?
Enterprise Content Management
2. Property values can be assigned to an object by:
A) a client application
B) a user
C) the Content Server
D) all of the above
3. True/False: A document can have only one
rendition.
1-28
29. Estimated time: 10 min
EXERCISE
Before you begin, your instructor will provide you
with information about your system
Enterprise Content Management
Server and repository name
Login information
Location of student files
During the exercise, you will:
Connect to the repository
Launch Webtop
Explore the Webtop interface
1-29
Editor's Notes
Technical Fundamentals of Documentum 1-
Technical Fundamentals of Documentum 1-
Technical Fundamentals of Documentum 1- Components of ECM Enterprise Content Management (ECM) is generally considered to be an amalgamation of a number of distinct but interrelated applications: Enterprise Document Management (EDM) Web Content Management (WCM) Digital Asset Management (DAM) Enterprise Records Management (ERM) Collaboration Content Management (CCM) All of these functions have one purpose: to leverage enterprise knowledge assets for competitive advantage.
Technical Fundamentals of Documentum 1- Fast Searches : All content is associated with descriptive searchable properties. Content can automatically be categorized according to pre-defined schemas. Content Lifecycle : The creation, review, revision, and approval of content can be configured to conform to existing business processes. Publishing Content : Content can be dynamically published to web sites, dynamic links, emails, and other distribution mediums. The same content can be repurposed in multiple formats. Security Levels : The Documentum system provides a robust security model that controls who can read, modify, or delete content. Regulated Content : Records management and compliance features enable content to conform to regulatory requirements. Collaboration : Brings partners, suppliers, customers, and agencies together in a controlled way and leverages collaboration content such as discussion threads and voting results. Integration : The Documentum platform integrates with authoring tools such as Microsoft Office applications and Dreamweaver, and enterprise systems such as Lotus Notes and SAP.
Technical Fundamentals of Documentum 1- Key Ingredients of the Documentum ECM system : Common repository All content types in a single, distributed repository Library Services Check in / Check out – restricting changes to one person at a time Common infrastructure for all content applications Richest set of content services exposed to content applications across the value chain Extensibility and rich developer tools and interfaces Platform-based architecture Enabling content applications Layered architecture Enterprise-grade Scalable, secure, reliable, globalized Standards-based for easy integration with the enterprise IT infrastructure Content Process Automation Capabilities Full control of content-centric processes
Technical Fundamentals of Documentum 1- Additional ECM Benefits Automatically enforces single source version of documents Automatically enforces business rules/policies
Technical Fundamentals of Documentum 1- Advantages of ECM URL Links Sending a dynamic link instead of attaching an entire document in an e-mail provides the following advantages: Reduces load on network bandwidth Since all documents are managed centrally in the ECM system, it's never necessary to send updated documents Sending links to users who do not have permission to access the target document does not automatically grant access to the document. Access to the document is always controlled by the ECM security settings.
Technical Fundamentals of Documentum 1- Business Process A typical business process requires multiple content types, as in the above example describing the issuance of a driver’s license: Data captured from end users (via a completed “E-form,” such as a driver’s license renewal application) Digital photo of the driver Digital thumbprints to ensure authenticity Scanned proof of insurance These items then are stored and managed in the common repository, where the documents are checked for completeness and a new license is issued by an application connected to the repository. The license cannot be issued until all content is assembled. Another application may be a background check that is conducted to ensure there are no open warrants or other areas of concern with the applicant at the time of application or anytime after - for example, by a police officer, potential employer, or a mortgage company. Yet another example of an application leveraging the content in the common repository is a timing agent that automatically sets off a renewal notice five years later, thus setting into motion the same efficient process made possible by all the content.
Technical Fundamentals of Documentum 1- Comprehensive Content Management The Documentum ECM system manages the creation, editing, review, approval, publishing, and archiving of content for a variety of purposes including print media, websites, CDs, faxes, portals, handheld devices, etc.
Technical Fundamentals of Documentum 1- What are Properties? Properties are information that describes a content file. Property information is not part of the content file but is associated with the content file and stored separately.
Technical Fundamentals of Documentum 1-
Technical Fundamentals of Documentum 1- Objects Content files are not the only objects maintained in a repository. The repository also manages objects related to: Users Security Configurations Workflow etc...
Technical Fundamentals of Documentum 1- Benefits of Properties Faster and more accurate searches for objects in the repository Improved organization and management of documents in the repository Enables automation on documents based on property settings
Technical Fundamentals of Documentum 1-
Technical Fundamentals of Documentum 1- DOC = Microsoft Word file AVI = Video file PPT = Microsoft PowerPoint file MP3 = Compressed audio file JPG = Compressed image file DWG = AutoCad Drawing file OCR = Optical character recognition (scanned text) file
Technical Fundamentals of Documentum 1- Versioning Please refer to the Working with Content module of this course for more information about versioning, version labels, and branch versioning.
Technical Fundamentals of Documentum 1- Unlimited Renditions A document can have unlimited renditions in multiple formats. Native Format The native format of a document is also sometimes referred to as the "primary format" or "primary rendition". Renditions Please refer to the Working with Content module of this course for more information about renditions.
Technical Fundamentals of Documentum 1- Security Please refer to the Object Security module of this course for more information about object permissions in the repository.
Technical Fundamentals of Documentum 1-
Technical Fundamentals of Documentum 1- Course examples The client application examples used in this course are based on Webtop. Webtop Streamline view An alternate interface for Webtop, called Streamline view, is also available. Streamline view features simplified links representing available actions. Administrators can enable this view, if desired. However, Streamline view only provides limited functionality and does not support full Webtop capabilities. To enable streamline view for all user sessions, modify the Webtop app.xml file, located on the application server, by adding the following: <streamlineviewvisible>true</streamlineviewvisible> To enable streamline view for one user session, launch Webtop using the following URL: http://localhost:8080/webtop/component/main?entryPage= streamline For more information please refer to the Web Development Kit Development Guide and the Web Development Kit Reference Guide .
Technical Fundamentals of Documentum 1- Supported browsers for Webtop Internet Explorer 6 for Windows XP SP2 (6.00. 2900.2180) Internet Explorer 6 for Windows Server 2003 (6.00.3790.0000) Internet Explorer 7 for Windows XP and Windows Server 2003 (7.00.5730.1100) Internet Explorer 7 for Windows Vista (7.00.6000.16386) Firefox 2.0.0.12 Safari 2.0.4 Safari 3.0.4 Supported application servers for Webtop Apache Tomcat 5.5.25 Apache Tomcat 6.0.16 BEA WebLogic Server 9.2 MP2 BEA WebLogic Server 10 MP1 IBM WebSphere Application Server V6.1 Fix Pack 13 (6.1.0.13) Oracle AS 10g R3 (10.1.3.3.0) Red Hat JBoss AS 4.2.2 Sun Java System Application Server 8.2 Sun Java System Application Server 9.1 UR1 Some limitations apply to certain app servers. See the Webtop Release Notes for more information.
Technical Fundamentals of Documentum 1- What is a cabinet? A cabinet is the highest level of organization for a repository. It can contain folders and content. What is a folder? A folder is the next level of organization below a cabinet. It can contain folders and content. Unlike a physical folder with a paper document, content can be seen from more than one cabinet/folder, and a single folder can be seen from more than one cabinet/folder. Easy to Manage The repository's cabinet/folder structure makes working with documents in the repository as easy as working with documents on a standard file system. However, the Documentum repository provides all of the additional benefits of a robust ECM system.
Technical Fundamentals of Documentum 1- Context Sensitive Actions Only those actions that the user is allowed to perform on a selected document are displayed in the menus.
Technical Fundamentals of Documentum 1- Custom hotkeys Administrators and developers can define custom hotkeys for Webtop and other WDK-based applications. Please refer to the Web Development Kit Development Guide and the Web Development Kit Reference Guide for additional information about defining custom hotkeys.
Technical Fundamentals of Documentum 1- Versions of Office supported by D6 App Connectors Microsoft Office XP SP3 Microsoft Office 2003 SP2 Microsoft Office 2007 Webtop Components Documentum authoring integrations leverage standard Webtop components. Therefore Webtop must be installed and available on a Web application server for the integrations to function. Documentum Desktop Integrations Documentum authoring integrations replace the desktop integrations available to users of Documentum Desktop.
Technical Fundamentals of Documentum 1- Please refer to the EMC Documentum My Documentum Offline User Guide for additional information about the offline client.
Technical Fundamentals of Documentum 1- A file system to store content and a database server to store properties. D) all of the above False. A document can have multiple renditions in multiple formats, languages, resolutions, etc.