Alfresco is the largest private pure-play open source software company providing enterprise content management solutions. It has over 3 million community downloads, 2000+ customers in over 43 countries, and 250+ global partners. Alfresco offers document management, collaboration, web content management, records management, email integration, digital asset management, and image management capabilities on a single platform. Case studies highlight customers such as Warren County Correctional Center, the Department of Housing and Urban Development, and the City and County of Denver who benefited from improved efficiency, reduced costs, and increased compliance using Alfresco.

1. Open Source for
an Open
Government

2. Agenda
• Who is Alfresco?
• What is Enterprise Content
Management?
• Case studies
• Demo
• Q&A

3. Founders
Alfresco people
John Powell
CEO
Enterprise Software + Former COO of
Business Objects
Content Management +
Commercial Open Source John Newton
CTO & Chairman
Former founder of
Documentum
Management Team Experience
Investors

4. Maidenhead, UK Global Headquarters Atlanta, US Headquarters
Alfresco is now the largest private,
pure-play open source software
company in the world.
3 million+ downloads of Alfresco community
2000+ customers from 43+ countries
250+ global channel partners
19 consecutive quarters of revenue growth
founded in 2005

5. Sample Alfresco .gov Customers
Government accounts for over 20% of Alfresco
Community Downloads worldwide
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6. Complete Content
Alfresco Platform What we do
Management
Electronic
Document Web Content Records Email
Management Collaboration Management Management Archive
Digital Asset
Management
Workflow
Image
Management
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7. DOCUMENT FLOW
2 UTILIZE
1 ORGANIZE
0 INPUT

8. INPUT
Scanning
Manual
External

9. ORGANIZE
Assign Metadata
Categorize
Route

10. UTILIZE
• Processes
• Search
• Access
• Report

11. Document
Management
• Common uses
o Store, search, manage content with central repository
o Content sharing, versioning, workflow/approval
• Benefits
o Save time, simplify searching
o Improve knowledge sharing, work smarter
• Highlights
o Simple as shared drive, integration with MS Office
o Web access, security & permissions
o Any kind of content

12. Collabora1on
• Common uses
o Team/departmental sites
o Collaboration for project management
o Simple document tags, keywords
• Benefits
o Empower users and teams easily
o Simple UI, intuitive (minimal to no training)
• Highlights
o Rapid roll-out and adoption
o Web 2.0 services all within same platform

13. Web
Content
Management
• Common uses
o Content authoring, workflow
o Feed the presentation layer
o Structured content (press releases, articles, images)
• Benefits
o No surprises on your site
o Reduce dependence on IT
• Highlights
o Whole site versioning and rollback
o In-context preview

14. Records
Management
• Common uses
o Identify, classify, preserve records (documents)
o Retrieve records for auditing; purge records over time
o Maintain evidence of contracts, certificates, legal content
• Benefits
o Compliance support with audit history
o Integrity via security and roles (i.e. file/write, search/read)
• Highlights
o “RM for the rest of us” - dramatically lower cost
o Multiple import points – web, CIFS, email (IMAP)

15. Email
integra1on,
archiving
• Common uses
o Simply email content into Alfresco
o Document/archive emails specific to a project or matter
o Individual drag-n-drop email into Alfresco repository
• Benefits
o Integrate with de-facto communication
o Easy adoption
• Highlights
o Any email technology with IMAP
o Includes email attachments

16. Digital
Asset
Management
• Common uses
o Basic/light DAM- store, manage rich media & large files
o Catalogue file types, metadata, set up rules for media
• Benefits
o Same repository
o Storage policies driven by business rules
• Highlights
o CIFS, WebDAV, FTP, multi-file upload
o Thumbnailing, preview capability out of the box

17. Image
management
• Common uses
o Digitize physical records, go “paperless”
o Inbound paper management (invoices, contracts, forms)
o Simple capture through shared drive interface
• Benefits
o Efficiency through electronic search and storage
o Full text indexing, metadata capture
• Highlights
o Automate rules and business process
o Integrate with scanning/OCR technologies (i.e. Kofax)

18. Customer Spotlight: Warren County Correctional
Center
Challenge: Warren County Correctional Center realized it needed a
document management system that would alleviate the hard-copy paper
files accumulated for inmates as well as provide a central place for
personnel to look up files. Also, the system needed to provide the
appropriate level of access control so that files were available to authorized
users and restricted to others.
Solution: Alfresco Enterprise Content Management software surpassed all
of the technical requirements, was more flexible and allowed for easy
customization. The easy- of-use and flexibility of Alfresco’s technology have
lead to:
• Reduced volume of paper storage by 90 percent; •Eliminated the
duplication of documents in different folders; • Established greater access
controls over inmate documentation; •Facilitated instantaneous
document retrieval; and, •Increased efficiency of the inmate booking
process.

19. Customer Spotlight: The Department of Housing
and Urban Development
Challenge: The Department of Housing and Urban Development (HUD)
needed software that could help them with large imaging, document
management and long-term records management requirements.
Solution: Alfresco was the right fit in the long-term because of cost,
platform, integration, performance, ease of use and continued innovation.
By leveraging the Alfresco platform, HUD increases future productivity and
range of capabilities.

20. Customer Spotlight: The City and County of
Denver
Challenge: Denver needed to implement one centralized document
management system that could serve as a platform for all its document and
content applications.
Solution: Denver’s Technology Service team had experience using a
number of different proprietary ECM systems and researched the costs
associated with each. After doing a cost analysis, they selected Alfresco
Enterprise Content Management as the content platform for the city.
Alfresco had the best overall return on investment (ROI), as well as the key
features required from both the users and the Technology Services team to
help the city meet its growing demand for document management.
Alfresco fit with the Denver’s long term goals of leveraging the cost benefit
of open source software. Alfresco has the most scalable content repository
that runs on commodity hardware and software. This allows Denver to
support more users with less hardware, and easily scale for future demand
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while maintaining high performance.

21. Demo

22. Q&A
• If you have questions, please enter
them in the Q&A panel.
• Insert contact info here