This document discusses two components of mail merge: a form document and a list or data file. It then discusses different types of materials that can be used in a Word document, including pictures, clipart, shapes, smart art, charts, and screenshots. It explains different image positioning options like inline with text, square, tight, through, top and bottom, behind text, and in front of text. Finally, it provides activities for creating a flow chart summarizing mail merge steps using shapes and creating a letter with solar campaign images and charts showing advocacy progress.

1. Lesson 3

8. Two Components of
Mail Merge

9. 1. Form Document

11. 2. List or Data File

18. A. Kinds of Materials
1.
Pictures

19. 1.
Pictures
a. JPG/JPEG
 This is pronounced as “jay-peg” and is the short form of .jpeg
or Joint Photographic Experts Group.
 This type of image file can support 16.7 million colors that is
why it is suitable for use when working with full color
photographic images.
 .JPG does not work well on lettering, line drawings, or simple
graphics. .JPG images are relatively small in file size.

21. 1.
Pictures
b. .GIF
 This stands for Graphics Interchange Format.
 This type of image file is capable of displaying
transparencies.
 .GIF is much better for logos, drawings, small text,
black and white images, or low-resolution files.

23. 1.
Pictures
c. .PNG
 This is pronounced as “ping“. It stands for Portable
Network Graphics.
 It was built around the capabilities of .GIF. Its
development was basically for the purpose of
transporting images on the Internet at faster rates.
 .PNG allows the control of the transparency level or
opacity of images.

25. 2. Clipart
 This is generally a .GIF type; line art drawings or images
used as generic representation for ideas and objects that
you might want to integrate in your document.

26. 3. Shapes
 These are printable objects or materials that you can
integrate in your document to enhance its appearance or
allow you to have some tools to use for composing and
representing ideas or messages.

27. 4. Smart Art
 Generally, these are predefined sets of different shapes
grouped together to form ideas that are organizational
or structural in nature.

28. 5. Charts
 Another type of material that you can integrate in your
Word document that allows you to represent data
characteristics and trends. This is quite useful when you
are preparing reports that correlate and present data in a
graphical manner.

29. 6. Screenshot
 Sometimes, creating reports or manuals for training or
procedures will require the integration of a more
realistic image of what you are discussing on your report
or manual. Nothing can get you a more realistic image
than a screenshot.

31.  This is the default setting for images that are inserted or
integrated in your document. It treats your image like a
text font with the bottom side totally aligned with the
text line. This setting is usually used when you need to
place your image at the beginning of a paragraph. When
placed between texts in a paragraph or a sentence, it
distorts the overall appearance and arrangement of the
texts in the paragraph because it will take up the space it
needs vertically, pushing whole lines of texts upward.
A. In Line with Text

33.  This setting allows the image you inserted to be
placed anywhere with the paragraph with the text
going around the image in a square pattern like
frame.
B. Square

34.  This is almost the same as the Square setting, but here
the text “hug” or conforms to the general shape of the
image. This allows you to get a more creative effect on
your document. This setting can mostly be achieved if
you are using an image that supports transparency like a
.GIF or .PNG file.
C.
Tight

35.  This setting allows the text on your document to flow
even tighter taking the contours and shape of the
image. Again, this can be best used with .GIF or .PNG
type of image.
D. Through

36.  This setting pushes the texts away vertically to the top
and/or the bottom of the image so that the image
occupies a whole text line on its own.
E. Top and Bottom

37.  This allows your image to be dragged and placed
anywhere on your document but with all the texts
floating in front of it. It effectively makes your image
look like a background.
F. Behind Text

38.  As it suggests, this setting allows your image to be
placed right on top of the text as if your image was
dropped right on it. That means whatever part of the
text you placed the image on, it will be covered by the
image.
G. In Front of Text

39. Create and send out an informative campaign letter
to at least 10 sponsors of an environmental
advocacy foundation. The letter must contain
images related to a solar campaign and charts that
will show the progress of the movement.
ACTIVITY 1

40. 1. Using Microsoft Word create a simple flow chart
that summarizes the steps in creation a merged
document by inserting a series of shapes on your
document.
2. Create a screenshot and put a label on each part
of the screen.
3. Take a selfies and transfer the pictures on your
computer and create a collage of your pic using
Microsoft Word.
ACTIVITY 2