This document provides a 3-step tutorial for using mail merge in Microsoft Word to send personalized letters to multiple recipients using data from an Excel spreadsheet. Step 1 involves gathering contact information for recipients in an Excel file with separate columns for name, address, etc. Step 2 is writing the main letter text in Word, leaving placeholders for the personalized fields. Step 3 walks through using Word's mail merge wizard to link to the Excel data, preview merged letters, and print or edit the individual letters. The mail merge automatically populates the name, date, and other fields for each recipient.

1. EMPOWERMENT
TECHNOLOGIES
Pulido, Heryjo M.(HMP)

3. How to use mail merge to send
personalized letters to all brethren in
a locale?
But first, what is Mail Merge?

4. Now,Welcome to Mail MergeTutorial!
Having a hard time having to type all the
letters one by one?Want an easier way of
doing it? PROBLEM SOLVE!

6. How to use a Mail Merge?

7. Step 1: Gather your data

8. Step 1: Gather your data
You first need to gather the data that is needed for
your mail. (ex. Name, Date, Address, and etc.)
The Given Name, Middle Name, and Last Name
should be separated for easier use.
Do it in Microsoft excel.
Then save it in your PC or laptop.

9. Step 2:Write your letter

10. Step 2:Write your letter
Open your MicrosoftWord.
Write your letter.
Make sure to leave blanks for the information that
will filled by the data you have gathered in step 1.

11. Step 3: Start Mail Merging
Go to the mailing
section of the so
called “ribbon” of
Microsoft word.

12. Step 3: Start Mail Merging
Choose start “mail
merge”.

13. Step 3: Start Mail Merging
Under start Mail Merge
choose the “step-by-
step mail merge wizard.

14. Step 3: Start Mail Merging
After choosing
step-by-step mail
merge wizard” a
guide will open on
the left side.Then
choose “letters”
and press “next”

15. Step 3: Start Mail Merging
On the next step
choose “use the current
document” as your
starting document then
press next.

16. Step 3: Start Mail Merging
Next choose your
recipients.
Select existing
recipients because you
have the data earlier.

17. Step 3: Start Mail Merging
Press “browse”

18. Step 3: Start Mail Merging
A file explorer will
pop out then
choose the excel
file you saved
earlier.

19. Step 3: Start Mail Merging
“select table” will
come out so press
“ok”.

20. Step 3: Start Mail Merging
The recipient list
will come out.
Feel free to
make changes.
Then press “ok”.

21. Step 3: Start Mail Merging
After choosing
the recipients
press “next”

22. Step 3: Start Mail Merging
Choose “address
block”.
Use it for how
the name of the
recipient would
come out.

23. Step 3: Start Mail Merging
Then press “ok” after
choosing your
desired format.
Then an “address
block will come out
in your letter.
Place it in the space
you provided for the
name of recipient.

24. Step 3: Start Mail Merging
Choose “more items”.
Use it for how the date
as an example.

25. Step 3: Start Mail Merging
Then press insert.
After that “date” will
come out in your letter.
Place it in the space
you provided for the
date.

26. Step 3: Start Mail Merging
Then press “next”.

27. Step 3: Start Mail Merging
It will then preview the
letter that would be
produced.
You can also edit the
font and size of the
information.

28. Step 3: Start Mail Merging
Then press
“next” to
complete the
merge.

29. Step 3: Start Mail Merging
Lastly, you can print
or edit the individual
letters.

30. Easy Right?
ThankYouVery Much!

31. How to use excel to compute the
number of hours you spend per day
with your daily activities?

32. Step 1: In A1, enterTime In.

33. Step 2: In B1, enterTime Out.

34. Step 3: In C1, enter Hours
Worked.

35. Step 4: Select A2 and B2, and press
[Ctrl]1 to open the Format Cells
dialog box.

36. Step 5: On the Number
tab, selectTime from the
Category list box, choose
1:30 PM from theType list
box, and click OK.

37. Step 6: Right-click C2, and select
Format Cells.

38. Step 7: In C2, enter the following
formula:
=IF(B2<A2,B2+1,B2)-A2

39. If you enter 11:00 PM as theTime In and enter 7:00 AM as
theTime Out, Excel will display 8, the correct number of
hours worked.

40. That’s it!
With this you can now
calculate and monitor your
daily activities.