Effective Events Management for Non Profit (NGO)
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(www.rubenlicera.com/effective-events-management-for-non-profit). Events Management is one of the activities at the heart of every dynamic organizations, including non-profit or NGO's. This talk shares the basics of event management and the factors in its effective implementation. Should you have further question, please email me at ruben@rubenlicera@gmail.com
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Effective Events Management for Non Profit (NGO)
- 1. A One Hour Seminar-Workshop by Seminar- RUBEN B. LICERA JR. ruben@rubenlicera.com www.twitter.com/rubenlicera www.rubenlicera.com
- 3. Agenda • Understand the basics of the events management flow • Events management cycle • The importance of hierarchy and structure • Importance of Steering Group and the committees. • Events Plotting and Management www.rubenlicera.com
- 4. "There are two primary choices in life: to accept conditions as they exist, or accept the responsibility for changing them." - Denis Waitley www.rubenlicera.com
- 5. Community Dynamics SOURCE: http://satishkberi.blogspot.com/2011/07/professional-approach-to-event.html www.rubenlicera.com
- 7. BASIC EVENTS PROCESS PLANNING CLOSING MANAGING OPERATING MARKETING SOURCE: http://satishkberi.blogspot.com/2011/07/professional-approach-to-event.html www.rubenlicera.com
- 8. • Create a comprehensive task list PLANNING • Develop the concept, ideas, design creatively • Prepare a clear event brief and learn how to budget • Identify relevant key players & plan a quality program www.rubenlicera.com
- 10. • Determine the administration needs MANAGING • Draw up useful project plans and checklists • Establish efficient communications with the key players • Prepare a contingency plan www.rubenlicera.com
- 11. • Devise a comprehensive publicity plan MARKETING to market the event, covering: Advertising, Relations, Advertising Public Relations Branding • Identify the appropriate media • Develop suitable collaterals for the event www.rubenlicera.com
- 12. • Find out how to do staffing for your event and delegate task OPERATING • Determine the most suitable method of onsite billing • Handling delegates with care • Learn the essential ethics and etiquette in event management www.rubenlicera.com
- 13. • Establish efficient ways to obtain feedback • Closing the accounts with ease CLOSING • Adopt integrated communications for post- event publicity • Find out how to conduct helpful post-mortems • Impress with your appreciation to key players www.rubenlicera.com
- 14. BASIC EVENTS PROCESS PLANNING CLOSING MANAGING POST OPERATING MARKETING DURING www.rubenlicera.com
- 17. PROPOSED STRUCTURE Steering Committee Event 1 Event 2 Event 3 Event 4 www.rubenlicera.com
- 18. THE STRUCTURE SOURCE: http://www.leoisaac.com/evt/top549.htm www.rubenlicera.com
- 20. STEERING COMMITTEE STEERING Group events that involve partnership working and funds are usually overseen by a 'Steering Group' often made up of representatives of various partners. This group is responsible for giving advice and general direction to the event and for ensuring that the interests of all funders are appropriately delivered. www.rubenlicera.com
- 21. STEERING COMMITTEE SUB-GROUPS or COMMITTEES SUB-GROUPS/COMMITTEES are created to address and effectively manage certain issues/areas as seen necessary by the steering committee. www.rubenlicera.com
- 22. PROPOSED STRUCTURE Steering Committee Executive Producer Program Venue Logistics & Marketing Hospitality Director Director Equipment Director Director BackStage Stage Booth Committee Vice Head Committee Secretary www.rubenlicera.com
- 23. COMMITTEES the committee is a group of people who take on the responsibility of managing a community group, voluntary organisation, charity, trust or social enterprise. www.rubenlicera.com
- 24. COMMITTEES The Dynamics Committees are normally made up of several individuals, and should meet regularly to make decisions about the direction of the organization or group. The committee is responsible for making sure that the organization sticks to its aims and objectives www.rubenlicera.com
- 25. COMMITTEES Shared Values of a Committed Committee Team Member •Having a shared sense of purpose (following aims & objectives) •Providing direction and leadership •Taking collective responsibility •Dealing with compliance issues (e.g. Registered Charities must follow Charity Law requirements) •Being accountable to stakeholders (e.g. members, funders, service users, the wider community) www.rubenlicera.com
- 26. COMMITTEES The GOOD Committee •Commits to preparing for and attending meetings •Has a good understanding of the organization, what it does and how it does it •Is not afraid to ask questions •Agrees to stick to the majority decision •Supports fellow committee members and staff •Acts as an advocate for the organization www.rubenlicera.com
- 27. "Each event is as individual as the objectives it aims to achieve - and the people that deliver it." - Event Management, A Practical Guide www.rubenlicera.com
- 29. REFERENCES • http://www.seeklearning.com.au • http://www.cvsfife.org • http://www.gdc.wa.gov.au • http://learning.sg.jobsdb.com • http://www.leoisaac.com • http://archive.excellencegateway.org.uk • http://toolboxes.flexiblelearning.net.au • http://www.aeaclubs.org • http://syn.org.au • wow.daysend.ca www.rubenlicera.com
- 30. the speaker RUBEN B. LICERA, JR. Certified Inbound Marketing Professional and Educator (IM University) Certified SEO Professional (ExpertRating.com) Philippine Representative for IntFair XVII Online Promotions Certification (Rotterdam, Netherlands) Managing Director RLCOMM International Director for Possibilities Outsourcing Solutions International Public Relations and Marketing Officer Bluewater Resorts Business Dev’t Specialist (Advertising & Promotions) Cebu Furniture Industries Foundation www.rubenlicera.com
- 31. This presentation is prepared by RUBEN B LICERA JR fort RLCOMM INTERNATIONAL The contents of this document are confidential to the client and the provider. For further information on this report and campaign please contact: RUBEN B. LICERA, JR. Managing Director RLCOMM INTERNATIONAL 1810 Berkeley Street Mandaue Prime Homes North Road, Jagobiao, Mandaue City, 6014 Cebu, PHILIPPINES Phone: +63 32 236 1048 email: info@rlcomm.org website: www.rlcomm.org (under development) Skype: rlcomm.online Twitter: www.twitter.com/rlcommorg rlcommorg Youtube: www.youtube.com/rlcommtv rlcommtv Facebook: www.facebook.com/rlcommorg rlcommorg www.rubenlicera.com