Are you using an outdated Legacy ECM repository? Learn how to center your business around SharePoint for a LOW COST effective option by migrating content from legacy ECM to a centralized SharePoint infrastructure. KnowledgeLake's Migration solution provides planning and analysis that address business as well as technical issues, including the costs associated with migration.
Enterprise Content Management, Documentum Overview. This presentation shows what is ECM, why we need ECM, EMC History, EMC Content Management Portfolio, Documentum and Captiva Products overview
Getting started with Enterprise Application Integration (EAI) using Enterpris...Tamim Khan
Hybrid Integration is the concept of federated on-premises and cloud-based integration combined with the improved interoperability of existing and new middleware silos of application, business-to-business (B2B), business process management (BPM), business events, business rules, and data integration.
Enterprise Content Management, Documentum Overview. This presentation shows what is ECM, why we need ECM, EMC History, EMC Content Management Portfolio, Documentum and Captiva Products overview
Getting started with Enterprise Application Integration (EAI) using Enterpris...Tamim Khan
Hybrid Integration is the concept of federated on-premises and cloud-based integration combined with the improved interoperability of existing and new middleware silos of application, business-to-business (B2B), business process management (BPM), business events, business rules, and data integration.
Here we talk about technologies such as Virtualization and WiMAX. The technologies are cost-effective and provide a high QoS. Thus an ideal candidate for Organizations and SMB enterprizes.
Integration intervention: Get your apps and data up to speedKenneth Peeples
SOA has been the defacto methodology for enterprise application and process integration, because loosely coupled components and composite applications are more agile and efficient. The perfect solution? Not quite.
The data’s always been the problem. The most efficient and agile applications and services can be dragged down by the point-to-point data connections of a traditional data integration stack. Virtualized data services can eliminate the friction and get your applications up to speed.
In this webinar we'll show you how to (replay at http://www.redhat.com/en/about/events/integration-intervention-get-your-apps-and-data-speed):
-Quickly and easily create a virtual data services layer to plug data into your SOA infrastructure for an agile and efficient solution
-Derive more business value from your services.
Introduction to Integration TechnologiesBizTalk360
In this presentation, Arunkumar Kumaresan highlights how the Integration Technologies have emerged over the last few years and cites few interesting examples.
Cloud Innovation Day - Commonwealth of PA v11.3Eric Rice
Enhance and accelerate your path to digital innovation and transformation with IBM Cloud. Develop a roadmap to get started with cloud and incorporate best practices from other organizations just like yours.
Leverage Cloud Computing to Accelerate Development and TestRightScale
RightScale Webinar: November 18, 2010 – Watch this webinar to learn more about how you can leverage cloud computing to simplify and accelerate your DB2 development and testing.
This DB2 Chat with the Lab is brought to you in collaboration between IBM and RightScale.
Interсomputer Global Services is one of the leading European providers of solutions and technologies in the Enterprise Content/Business Process Management (ECM/BPM systems), imaging and PDF spheres.
Our solutions provide our business clients with tools for managing corporate data and other intellectual assets. We are mainly involved in industry and financial spheres (banks, insurance companies), but also build dedicated teams for software companies and help midsize businesses to work with their data.
We have more than 12 years of experience in the area, excellent reputation and a solid success track of projects for big companies with highest standards. All this guarantees that your most detailed technical and functional requirements will be fully realized in time, on budget and on the basis of the latest achievements in the sphere of information technologies.
While MOSS 2007 introduced content and document management capabilities, it was restricted by a number of missing key features that one would expect to see in an Enterprise solution. In this session you will learn about new features introduced in SharePoint 2010 and discover how you can use these tools to develop a cohesive strategy to bring together traditional content management, document and records management and social computing.
Here we talk about technologies such as Virtualization and WiMAX. The technologies are cost-effective and provide a high QoS. Thus an ideal candidate for Organizations and SMB enterprizes.
Integration intervention: Get your apps and data up to speedKenneth Peeples
SOA has been the defacto methodology for enterprise application and process integration, because loosely coupled components and composite applications are more agile and efficient. The perfect solution? Not quite.
The data’s always been the problem. The most efficient and agile applications and services can be dragged down by the point-to-point data connections of a traditional data integration stack. Virtualized data services can eliminate the friction and get your applications up to speed.
In this webinar we'll show you how to (replay at http://www.redhat.com/en/about/events/integration-intervention-get-your-apps-and-data-speed):
-Quickly and easily create a virtual data services layer to plug data into your SOA infrastructure for an agile and efficient solution
-Derive more business value from your services.
Introduction to Integration TechnologiesBizTalk360
In this presentation, Arunkumar Kumaresan highlights how the Integration Technologies have emerged over the last few years and cites few interesting examples.
Cloud Innovation Day - Commonwealth of PA v11.3Eric Rice
Enhance and accelerate your path to digital innovation and transformation with IBM Cloud. Develop a roadmap to get started with cloud and incorporate best practices from other organizations just like yours.
Leverage Cloud Computing to Accelerate Development and TestRightScale
RightScale Webinar: November 18, 2010 – Watch this webinar to learn more about how you can leverage cloud computing to simplify and accelerate your DB2 development and testing.
This DB2 Chat with the Lab is brought to you in collaboration between IBM and RightScale.
Interсomputer Global Services is one of the leading European providers of solutions and technologies in the Enterprise Content/Business Process Management (ECM/BPM systems), imaging and PDF spheres.
Our solutions provide our business clients with tools for managing corporate data and other intellectual assets. We are mainly involved in industry and financial spheres (banks, insurance companies), but also build dedicated teams for software companies and help midsize businesses to work with their data.
We have more than 12 years of experience in the area, excellent reputation and a solid success track of projects for big companies with highest standards. All this guarantees that your most detailed technical and functional requirements will be fully realized in time, on budget and on the basis of the latest achievements in the sphere of information technologies.
While MOSS 2007 introduced content and document management capabilities, it was restricted by a number of missing key features that one would expect to see in an Enterprise solution. In this session you will learn about new features introduced in SharePoint 2010 and discover how you can use these tools to develop a cohesive strategy to bring together traditional content management, document and records management and social computing.
A common question from companies considering Alfresco for content management is what to do with their legacy ECM systems. In many cases, they want to run Alfresco alongside their existing system for some period of time, and then gradually migrate their content. Join Alfresco Partner of the Year – Zia Consulting – to learn how OpenWorkdesk will allow users to interact with both Alfresco and any CMIS compatible repository in a multi-repository environment.
The presentation will include a specific demonstration of OpenWorkdesk running against both Alfresco and IBM FileNet with a single user interface, and will also discuss how the gradual migration to Alfresco takes place.
Monday, July 20, 2015
11:00 am - 12:00 pm
Learn more about the technical framework and implementation of sPRL and how your organization can leverage this powerful tool.
Document Management Software- The Business.com GuideBusiness.com
Any organization that require the structured storage and retrieval of documents can benefits from investing in a document management system (DMS). Use our guide to discover the many benefits of purchasing a DMS, along with practical tips on choosing a system that best fits the needs of your small business.
Invoicera provides the customized billing software solutions to overcome the challenges of invoicing for enterprises. The invoicing challenges lack customization requirements, visibility, B2B communication, inaccurate billing and complexity in the workflow management. Get the quick and accurate results with the right selection of custom billing software. Trust the invoicing solution that adds customized benefits to your business needs. The custom billing software designed for integration with legacy systems with complete B2B communication. The enterprise billing software improves productivity receiving payments globally. Get the efficient hosting business to your customers and branding solutions.
CGI probes are sent against web servers. This tool provides an ability to turn them off and if the user is running an audit from a proxy server, he/she can configure the scanner to run CGI probes through that proxy.
From Prep to racing, see how managing your business is a lot like driving a racecar.
Check fuel, tire pressure, electrical, etc.
Test brakes, transmission, steering, etc.
Warm up the engine
Review plan of attack
Team review of plan, roles, responsibilities, and goals (metrics)
Play position strategy
Know when to draft and when to pass
Anticipate turns – start high, move to low and tight
Anticipate obstacles
Watch the gauges – frequent fast reads
Drive with “field awareness”
Avoid desperate moves – leave that to the rookies
Dynasoft is a UK-based ICT service operator, specialising in architecting solutions aimed at empowering businesses with competitive and innovative solutions.
Telecom ISP VoIP CDR billing software for Telecom carriers, Public-Access Internet centres and more
We specialise in designing leading-edge out-sourced, off-the-shelf and bespoke software products and services for many business billing needs. Our flagship product is called Dynasoft TeleFactura. It is a BSS Telecom billing system. It supports and provides billing functionality for telecom service providers and carriers. The product is a Windows and Web-based suite of applications that offers a rich set of billing features. Dynasoft TeleFactura enables precise and reliable telecom billing, call rating and account reconciliation with a minimal investment as Dynasoft also offers hosted and outsourced service options to further mitigate start up cost. The Engine version integrates TekRadius and Radius Manager and is ideal for ISP's.
Building An XML Publishing System With DITAScott Abel
Presented at DocTrain East 2007 Conference by Brian Buehling, Dakota Systems -- Since its inception, DITA has rapidly gained acceptance as a standard document structure used in many XML-based content management and publishing systems. DITA is an XML schema developed primarily to support technical documentation for a wide array of applications. This session will cover the commonly used element, attribute and entity constructs that are defined in the schema. More importantly, recommendations concerning how best to implement DITA solutions will be given. Special attention is given to developing practical DITA applications since, in many cases, some DITA elements will have to be extended through a mechanism called specialization to produce a robust XML-based publishing system.
The Information Governance Headache - SharePoint ECMGareth Fisher
Extending the capabilities of SharePoint with a robust ECM Platform. Webinar is given with SharePoint 2010/2013 and OpenText Content Server with the Application Governance and Archiving tool.
Flexible Custom Workflows for Banner ERP and the CampusBonitasoft
BonitaSoft and our partner, Vivantech presented at the Banner User Conference on creating 'Flexible Custom Workflows for Banner ERP and the Campus.' Learn advice and tips on workflow options for BannerERP, and ideas on how to extend other functionalities of ERP with computerized forms.
SharePoint as a Business Platform Why, What and How? – No Codedox42
"SharePoint as a Business Platform
Why, What and How? – No Code"
Im Vortrag von Jean-François Saint-Pierre von Evolusys erfahren Sie mehr über das nahtlose Zusammenspiel von SharePoint und dox42.
24.09.2014, Swiss SharePoint Club Genf
Don't Just Migrate: Transform Your SharePoint Environment - DevConnections Or...Christian Buckley
SharePoint migration is as much about taking the opportunity to reorganize as it is about upgrading the platform and software. This presentation outlines some best practices for transforming your SharePoint.
Generating a custom Ruby SDK for your web service or Rails API using Smithyg2nightmarescribd
Have you ever wanted a Ruby client API to communicate with your web service? Smithy is a protocol-agnostic language for defining services and SDKs. Smithy Ruby is an implementation of Smithy that generates a Ruby SDK using a Smithy model. In this talk, we will explore Smithy and Smithy Ruby to learn how to generate custom feature-rich SDKs that can communicate with any web service, such as a Rails JSON API.
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
LF Energy Webinar: Electrical Grid Modelling and Simulation Through PowSyBl -...DanBrown980551
Do you want to learn how to model and simulate an electrical network from scratch in under an hour?
Then welcome to this PowSyBl workshop, hosted by Rte, the French Transmission System Operator (TSO)!
During the webinar, you will discover the PowSyBl ecosystem as well as handle and study an electrical network through an interactive Python notebook.
PowSyBl is an open source project hosted by LF Energy, which offers a comprehensive set of features for electrical grid modelling and simulation. Among other advanced features, PowSyBl provides:
- A fully editable and extendable library for grid component modelling;
- Visualization tools to display your network;
- Grid simulation tools, such as power flows, security analyses (with or without remedial actions) and sensitivity analyses;
The framework is mostly written in Java, with a Python binding so that Python developers can access PowSyBl functionalities as well.
What you will learn during the webinar:
- For beginners: discover PowSyBl's functionalities through a quick general presentation and the notebook, without needing any expert coding skills;
- For advanced developers: master the skills to efficiently apply PowSyBl functionalities to your real-world scenarios.
UiPath Test Automation using UiPath Test Suite series, part 3DianaGray10
Welcome to UiPath Test Automation using UiPath Test Suite series part 3. In this session, we will cover desktop automation along with UI automation.
Topics covered:
UI automation Introduction,
UI automation Sample
Desktop automation flow
Pradeep Chinnala, Senior Consultant Automation Developer @WonderBotz and UiPath MVP
Deepak Rai, Automation Practice Lead, Boundaryless Group and UiPath MVP
Builder.ai Founder Sachin Dev Duggal's Strategic Approach to Create an Innova...Ramesh Iyer
In today's fast-changing business world, Companies that adapt and embrace new ideas often need help to keep up with the competition. However, fostering a culture of innovation takes much work. It takes vision, leadership and willingness to take risks in the right proportion. Sachin Dev Duggal, co-founder of Builder.ai, has perfected the art of this balance, creating a company culture where creativity and growth are nurtured at each stage.
The Art of the Pitch: WordPress Relationships and SalesLaura Byrne
Clients don’t know what they don’t know. What web solutions are right for them? How does WordPress come into the picture? How do you make sure you understand scope and timeline? What do you do if sometime changes?
All these questions and more will be explored as we talk about matching clients’ needs with what your agency offers without pulling teeth or pulling your hair out. Practical tips, and strategies for successful relationship building that leads to closing the deal.
Accelerate your Kubernetes clusters with Varnish CachingThijs Feryn
A presentation about the usage and availability of Varnish on Kubernetes. This talk explores the capabilities of Varnish caching and shows how to use the Varnish Helm chart to deploy it to Kubernetes.
This presentation was delivered at K8SUG Singapore. See https://feryn.eu/presentations/accelerate-your-kubernetes-clusters-with-varnish-caching-k8sug-singapore-28-2024 for more details.
Kubernetes & AI - Beauty and the Beast !?! @KCD Istanbul 2024Tobias Schneck
As AI technology is pushing into IT I was wondering myself, as an “infrastructure container kubernetes guy”, how get this fancy AI technology get managed from an infrastructure operational view? Is it possible to apply our lovely cloud native principals as well? What benefit’s both technologies could bring to each other?
Let me take this questions and provide you a short journey through existing deployment models and use cases for AI software. On practical examples, we discuss what cloud/on-premise strategy we may need for applying it to our own infrastructure to get it to work from an enterprise perspective. I want to give an overview about infrastructure requirements and technologies, what could be beneficial or limiting your AI use cases in an enterprise environment. An interactive Demo will give you some insides, what approaches I got already working for real.
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...UiPathCommunity
💥 Speed, accuracy, and scaling – discover the superpowers of GenAI in action with UiPath Document Understanding and Communications Mining™:
See how to accelerate model training and optimize model performance with active learning
Learn about the latest enhancements to out-of-the-box document processing – with little to no training required
Get an exclusive demo of the new family of UiPath LLMs – GenAI models specialized for processing different types of documents and messages
This is a hands-on session specifically designed for automation developers and AI enthusiasts seeking to enhance their knowledge in leveraging the latest intelligent document processing capabilities offered by UiPath.
Speakers:
👨🏫 Andras Palfi, Senior Product Manager, UiPath
👩🏫 Lenka Dulovicova, Product Program Manager, UiPath
Neuro-symbolic is not enough, we need neuro-*semantic*Frank van Harmelen
Neuro-symbolic (NeSy) AI is on the rise. However, simply machine learning on just any symbolic structure is not sufficient to really harvest the gains of NeSy. These will only be gained when the symbolic structures have an actual semantics. I give an operational definition of semantics as “predictable inference”.
All of this illustrated with link prediction over knowledge graphs, but the argument is general.
Connector Corner: Automate dynamic content and events by pushing a buttonDianaGray10
Here is something new! In our next Connector Corner webinar, we will demonstrate how you can use a single workflow to:
Create a campaign using Mailchimp with merge tags/fields
Send an interactive Slack channel message (using buttons)
Have the message received by managers and peers along with a test email for review
But there’s more:
In a second workflow supporting the same use case, you’ll see:
Your campaign sent to target colleagues for approval
If the “Approve” button is clicked, a Jira/Zendesk ticket is created for the marketing design team
But—if the “Reject” button is pushed, colleagues will be alerted via Slack message
Join us to learn more about this new, human-in-the-loop capability, brought to you by Integration Service connectors.
And...
Speakers:
Akshay Agnihotri, Product Manager
Charlie Greenberg, Host
Connector Corner: Automate dynamic content and events by pushing a button
ECM Migration Webinar - Move to SharePoint
1. Converting Legacy ECM to SharePoint KnowledgeLake WebinarDecember 16, 2009 – 12:00 Central Time
2. Agenda KnowledgeLake Overview Why Migrate your ECM to SharePoint Benefits of Migrating to SharePoint Challenges with replacing Legacy ECM with SharePoint Real World Examples How to approach the Migration Process Recommendations
3. Company Marketplace Experience Microsoft Document Imaging & Capture for Microsoft SharePoint Regional offices throughout North America Partners throughout the world Years of experience with legacy ECM products First mover in SharePoint ECM since 2003 100’s of successful customers using SharePoint for ECM Founded in 1999 Headquartered in St. Louis Privately held by KnowledgeLake executives and Fujitsu Managed Gold Certified ISV Member Technology Adoption Program Member Partner Advisory Council Member Developer Advisory Council About KnowledgeLake…
18. Benefits of Migrating to SharePoint Enterprises today need a simple solution that migrates all of an organization’s content to their SharePoint systems.
19. State of the ECM Market The increased focus of infrastructure vendors, especially Microsoft, on content management has led to consolidation in the ECM market, where only three or four significant vendors are left for consideration for enterprise-wide deployments. - Gartner, September 2007 Stellent Optika Oracle FileNet Workplace IBM CM SharePoint
20. Migration Drivers Need to reduce costs across the board- HOW? (Fire employees or cut software and maintenance cost) Annual legacy maintenance Internal support costs (redundant: staffing, training…) Supporting multiple platforms Forced upgrades Custom code Outdated and expensive hardware Leverage what you own So we wrote Microsoft a big check, why are we not using what we bought Why do we have three different systems that all do the same thing
21. Economic Migration Drivers Legacy maintenance What would an 80% reduction in legacy maintenance mean to you? What if you only had to renew 10% of your expensive legacy licenses? Is your next “upgrade” a migration in disguise FileNet P8 requires a full migration OSARs must be sent to FileNet to migrate Application code cannot be reused It can take more time and money to upgrade an existing product than to switch platforms Avoid Forced Upgrade
33. Content is only half the battle What about supporting applications? What is the effort to replace them How do you replace them Can SharePoint support application needs What about the users? They do not use the ECM solution we have now How do we keep this from being another failed project
34. Traditional ECM Direction of ECM The SharePoint Approach Extend to Enterprise EVOLVING REQUIREMENTS PARTNER SOLUTIONS AND EXTENSIONS Drive Broad Adoption Integrate and Extend Image Capture Transactional Processing Specialized Compliance Vertical Solutions Content Centric Applications Imaging Transactional Processing Compliance DigitalAssetManagement Features Usability Extensibility Integration Manageability A unified, extensible platform for deliveringEnterprise Content Management solutions. CORE ECM Collaborative DM Integrated DM RM WCM Workflow
35. Numerous add-ons or customizations Numerous ISV add-ons Imaging (KnowledgeLake) WorkFlow (Nintex) Compound file types like engineering (Bently) Applications/Verticals (NextDocs or Wisdom) Customizations Forms LOB integration
36. The Challenges Core feature set is not 1:1 with Legacy vendors No Real OOB solutions- Configure Everything Clinical trials Contract management AP/AR processing No Real Vertical Focus- Jack of all Trades Legal Healthcare
37. The Benefits The features SharePoint lacks as an ECM solution are not highly utilized Good enough for basic ECM ISVs and Custom Code fill the gap Build comparable solutions easily Only need to buy add-ons you really need Add what you need, not more than you need
38. Questions You Should Ask Is this legacy platform part of your strategic vision for ECM? What is the future path of the platform? What’s your actual annual cost for the legacy platform (hardware maintenance, software maintenance, customer application development…)? Any planned or required upgrades for the legacy platform in the near future? Does your company have an technology investment in Microsoft already? Why isn’t SharePoint part of your ECM strategy?
45. Planning The Migration What is the volume of documents to be migrated to SharePoint? What types of documents are stored in the current system? Where are the documents stored (File System, Blob, OSAR)? How are documents currently added to the system?
46. Planning The Migration Does the current system use Foldering? How do users search for documents? How is security handled? Are there multiple versions of a document?
47. Planning The Migration Are annotations used? Are compound documents used? Are overlays used? Are workflows used with the documents? Are there any retention policies in place?
48. SharePoint Architecture How does the organization of your current legacy system map to the topology of SharePoint?
50. Migration Process Extract the content from the system Shot gun or phased Scrub or map to new system Good time to fix indexing and structure Load into SharePoint Fast and efficient Monitor/audit the migration Error handling and validation Reconcile any issues Decommission old system Make sure everything moved
51. Build vs. Buy Write custom one off code to export/import content Good for simple loads with 1:1 mapping Buy a Migration Tool Prebuilt extraction tools Reusable for multiple systems Tools for scrubbing and reconciliation
52. What it Does: Facilitates the orderly Migration of documents and indexes from legacy document management/imaging platforms to SharePoint Leverages KL Capture Server Plug-in Technology and Step Processors Leverages Capture Server SharePoint Scalability functions Provides a detailed migration audit trail for each migrated document Provides facility to scrub data and transform content file type Configurable mapping into SP Taxonomy Document and Index Migration Legacy ECM Platform Microsoft SharePoint 2007 With KnowledgeLake Imaging KnowledgeLake ECM Migration Solution
53. KnowledgeLake ECM Migration Utility Why to use it: Speed and accuracy of migration Documented audit trail for compliance requirements Quick to install, configure and customize Proven in all sorts of content migrations to SharePoint Scales SharePoint within the MS folder volume limitations Leverage KnowledgeLake Expertise and knowledge
54. What is the alternative: Custom develop your own migration utility Migrate content without regard for scalability and performance Risk missing your migration deadline KnowledgeLake ECM Migration Utility
67. Making your decision How committed are you to SharePoint? How is you organization really using ECM? How big is the SharePoint GAP for you Is there real RIO in the Migration Cost Take Out/Leverage What you Own Do you have industry or vertical requirements SharePoint cannot meet?
68. Factors Impacting Migration Scope Number of Document Classes/Content Types to be migrated Number of legacy systems/servers Number of migration servers to be configured How will documents be migrated? All at once, by date, by type, by folder? OSAR (speed of storage hardware) Type of Legacy database Number of Documents/Pages COLD documents (especially with Overlays) or other proprietary formats
69. Free Legacy ECM Assessment Provides insight into complexity of your migration Provides recommendations on best practices for migration Provides budgetary investment and ROI evaluations on migration
70. How to Contact Us www.knowledgelake.com info@knowledgelake.com 1-888-898-0555
Experienced staff – As I stated previously, our core business isDocument Imaging. And we have clients that have document imaging SharePoint libraries with more than 15 million documents. Our experience in the industry has revealed that a successful migrationis the result of understanding how to effectively utilize SharePoint as a document imaging repository and careful planning and knowledge of SharePoint and the legacy system. Our staff has dozens of years experience in planning and performing migrations. We have experience with most of the common repositories in the industry as well as experience with one-off and home-grown repositories. Our SharePoint experts provide the knowledge on how to architect SharePoint to scale to a large document imaging repository and analyze your current legacy repository and business needs, and prepare the optimal migration plan.Flexible solution – The KnowledgeLake Migration Solution provides the ability to migrate from virtually any repository and contains the framework to customize a migration if necessaryProven process – We have migrated hundreds of systems from large to small in a variety of different industries and organizations. Our migration methodology provides the planning and analysis required to perform a Fast, accurate and low cost migration
Annual legacy maintenance fee – many organizations are paying vendors a premium maintenance fee. Many times a client can recognize an immediate ROI just based off the elimination of the annual maintenance feeInternal support costsTraining. Specialized training for your IT staff on a proprietary platform is no longer requiredStaffing. SharePoint trained resources are abundant in the industrySupporting multiple platforms – it’s very common for an organization to be supporting several different legacy platforms that have been implemented over the years. Many times we see several different FileNet systems deployed across various departments and even a combination of FileNet Image Services and FileNet Content Services. The ability to host all content on the same platform can help justify the benefit of doing a migration.Forced upgrades – many times to maintain your support from the legacy vendor, you may be forced into a costly upgrade. And many times this is simply a migration disguised as an upgrade.Custom Code may be costly to maintain and potentially re-write during an upgrade.Outdated and expensive hardware – such as OSAR (Optical Storage and Retrieval) units.
We had a client (CFI) that was able to reduce their maintenance by 80% and avoided an expensive, forced migration to new vendor platform (FileNet P8)What if you only had to renew 10% of your expensive legacy licenses? This is an option you should consider in an migration if you are not migrating the entire legacy platform. Maybe you can’t eliminate your annual maintenance immediately but potentially you can reduce it if one or more departments are being migrated.Current legacy maintenance (all of this needs to be validated)$500 per seat with a large legacy vendor1000 x 500 = $500,000 in annual maintenance Maintenance per seat with KL and SharePoint $40 + SP Maintenance x1000 = $40,000$160 per seat x 1000 = $160,000 license fee = SPA user could purchase KL and SP and migrate for less than the cost of the legacy annual maintenanceYou’d save $400,000 per year thereafter
Maybe not as big as you think - Large archives don’t mean long migrations -Concordia thought they had a 30M document migration but in reality is was only 12MPlanning and Analysis are the key to reducing the amount of time required to complete a migration. KnowledgeLake has a lot of experience in this area and can help you through this. Seg-way to next slide.
Why isn’t SharePoint part of your ECM strategy? – If your organization already has a technology investment in Microsoft then why not take advantage of it for ECM?
What is the volume of documents to be migrated to SharePoint? The volume of documents will be biggest indicator in how long the migration may take. Legacy systems with up to 3 million documents can be completed in several weeks. Very small migrations can potentially be completed inside of a week.What types of documents are stored in the current system? Typical documents types would include TIFs, PDF and Office documents. Does the legacy system contain non-standard TIFs or proprietary formats. These factors will impact the cost of the migration.Where are the documents stored (File System, BLOB, OSAR)? If documents are already on the file system this can be the fastest type of migration. If an OSAR is involved, is the unit is good condition, are there optical platters that are stored out of the unit and potentially off-site?How are documents currently added to the system? Are documents scanned, faxed, uploaded electronically? This information will help you determine what software is needed going forward to support the existing processes.
Does the current system use Foldering? This will have an impact on the SharePoint topology that is architected and how the migration is performed. We typically recommend that clients who are currently using foldering re-evaluate the business need of folders and determine if meta-data based searching can be used instead. It is typically much more efficient type of search.How do users search for documents? We discussed the efficiency of the meta-data search already. If meta-data searching is used you need to determine the specific fields they are using so the appropriate saved queries can be created. Full-text searching is another criteria to consider.How is security handled? How does the legacy system implement security? Is it handled at a high level based upon a Document Class or Document Type or does it drill down to the document-level. This will impact how the migration is done and how the SharePoint topology is architected.Are there multiple versions of a document? In general, legacy systems are typically image-based systems or a document management systems. An image-based system is typically mostly TIF files and does not contain versions. If the system contains version there are other factors to consider such as: are all the versions considered “on-line” or have some versions been archived and no longer available. Should all versions be migrated?
Are annotations used? If annotations are used, how are they stored in the legacy system? Are they burned into the image, stored in the TIF header, or in some proprietary format?Are compound documents used? Many document management systems have the capability of creating compound documents. In it’s simplest form you can think of it as a Word document with a link to an Excel spreadsheet, both of which are stored and managed by the legacy system. How can these documents be retrieved and migrated to SharePoint. Are workflows used with the documents? How will workflow be handled going forward?Are there any retention policies in place? This will impact the SharePoint architecture and the need for the SharePoint Records Center. We place an emphasis on this during the planning phase because many times the number of documents to be migrated can be greatly reduced based on retention policies and this will ultimately reduce the cost of the migration.
SharePoint Architecture – Part of the planning process is to have the SharePoint expertise to architect your SharePoint system properly. This is especially important if your SharePoint repository will contain a large number of documents. But even for smaller implementations it is important to understand the architecture of SharePoint to ensure the migration will not impact other SharePoint applications and to ensure the system will be optimized to provide users quick access to their documents as the system grows. This requires the knowledge to understand how SharePoint can be expanded into a Document Imaging system. Again, this is where KnowledgeLake can help you. We have a staff of SharePoint experts that specialize in migrations and the planning and design of the SharePoint Architecture.Another point to mention when talking about SharePoint Architecture is the scalability of SharePoint. Microsoft has specific recommendations on how to architect SharePoint for large repositories. This is an area that KnowledgeLake has done a lot of research and we have even done joint scalability studies with Microsoft. Our staff specializes in this area and we can help ensure your SharePoint system will meet the needs of your organization today and as your repository grows.The documents and meta-data from the legacy system do not typically map one-for-one to the SharePoint system. This is a very important part of the migration planning, as the SharePoint topology needs to be finalized and created prior to the start of the migration. In most migrations that we have done the mapping is typically taking a Document Class or Type from the legacy system and mapping it to a SharePoint Library and Content Type. But many times, security requirements or the need to re-organize the content requires a different mapping.So Make sure you consider the SharePoint Architecture when planning your migration.
Department by Department – This enables an organization to stage the migration into phases. The KnowledgeLake solution is flexible in that it doesn’t just have to be by department. It can be phased based on any value that is part of the meta-data. So it could be department, date, document type or any other meta-data field.All at once cutover to SharePoint – With this type of strategy, the company will typically decided to migrate the most recent documents first. The advantage to this, is once a the most recent documents have been migrated it is possible for the users to start searching for the documents on SharePoint. Many times the scanning into SharePoint will begin as soon as the migration begins. These are all things that need to be analyzed during the planning for the migration.Interoperate with Legacy System.
High SpeedMulti-Threaded Migration UtilityLegacy System Meta-Data to SharePoint Library/Content Type MappingMigrate AnnotationsStep by Step Auditing of each DocumentMonitoring DashboardFileNet ComponentsPre-Fetching by Disk FamilyMigrate FileNet COLD with Overlays
Attendees of today’s webinar are eligible for a free Legacy ECM Assessment