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WeWebU Software AG
      Unleashing Your Enterprise Information




Migrate your legacy ECM system to Alfresco


   … and create new content centric business
   applications with WeWebU
    Dr. Rainer Pausch
             Head of Products Marketing, WeWebU
Agenda


   WeWebU company profile

   WeWebU product portfolio - migration strategy

   Why migrate?

   Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung




2012/10/30                       www.wewebu.com                          2
Who we are


   Founded in 2000 as a consulting company for Enterprise Content
   Management and Business Process Management
   2006 – 2010 Transition into an international operating ISV with different
   technology partners:




   2009 - Stock based company WeWebU Software AG
   2010 - Commercial Open Source Business Model
   2012 – MobileWorkdesk for mobile devices (iPad)
   2013 – OpenWorkdesk in the Cloud


2012/10/30                         www.wewebu.com                              3
WeWebU Customer Success Stories


                  HSBC: Deal management application in global
                  investment banking – 3.000 users in 40 countries

                  SUVA (Schweizer Unfallversicherung): Processing of
                  incoming mail (insurance claims) for 2.500 users

                  #1 Global technology company: Document
                  management in their global M&A-business on Alfresco
                  for 150 users – further rollout planned to 1.000 users

                  Hamburger Sparkasse, Transactio: Usage for >100
                  different business processes in a private cloud
                  environment for > 20 savings banks – 7.000 users

                  Mannheimer Insurance: Migration of their mission
                  critical legacy IBM ECM system to Alfresco – 1.000
                  users


2012/10/30              www.wewebu.com                                     4
WeWebU Going to Market


     WeWebU is going to market today with a network of Partners reselling and
                implementing our products in the following regions:




2012/10/30                         www.wewebu.com                               5
Agenda


   WeWebU company profile

   WeWebU product portfolio – migration strategy

   Why migrate?

   Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung




2012/10/30                      www.wewebu.com                           6
WeWebU OpenWorkdesk in a Nutshell


   Feature rich suite of applications on top of
         All IBM ECM repositories
                 compliant repositories

   Key concepts
         Advanced eFile Management
         Case Management
         Different views on information
              Tailorable
              Role dependent
         Configuration vs. coding

   Web-UI with cutting-edge usability
         Accessibility (508 compliant)
         Zero installation

   Advanced Viewing

   Office and Desktop Integration

   MobileWorkdesk for iPad/iPhone


2012/10/30                                www.wewebu.com   7
WeWebU Zero-Install Desktop Integration

   The Power of OpenWorkdesk for Desktop Applications




2012/10/30              www.wewebu.com                  8
MobileWorkdesk


   Dedicated App for iOS devices
         Perfect fit to device form factor
   CMIS compliant, runs on different ECM
   repositories
         IBM FileNet P8, IBM CM8
         Alfresco
         …
   App & Server
         Central administration and configuration
         Business logic
         Personal content
         Basic approval processes
   Role concept
         App looks and behaves differently for
         different user groups
         Concentration on relevant information

2012/10/30                                   www.wewebu.com   9
WeWebU Architecture




2012/10/30             www.wewebu.com   10
Open Migration Suite (OMS)


   Flexible migration toolkit
         Repository independent
         Transaction safe
         Modular
         Open architecture
             Plugins
             Fully configurable
         Command line Input Manager(s)
             Scalable
             Batch creation
             Batch processing
         Administration Tool
             Configuration
             Batch access (i.e. to repair)
             Recovery




2012/10/30                                   www.wewebu.com   11
Open Migration Suite - Overview



Phase 1 – Batch creation     Phase 2 – Batch processing

•     Query Repository       •   Convert Indexes
•     DocId, DocClass, …     •   Convert Documents (option)
•     Create Batches         •   Create Hash (option)
•     Create Object in OMS   •   Write Reports and Statistics (opt.)
      Repository             •   Delete Batch
                             •   …


                             OMS




                                 Reports
    Source System
                                                      Target System




2012/10/30                       www.wewebu.com                        12
Smooth Migration:
 Old Client/Server to Web/Cloud

                         Legacy
                   Business Application




   Legacy
ECM Repository

                    Data Migration
                    - Phased over months
                    -To Cloud or On Premise


2012/10/30                 www.wewebu.com     13
Agenda


   WeWebU company profile

   WeWebU product portfolio - migration strategy

   Why migrate?

   Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung




2012/10/30                       www.wewebu.com                         14
Why migrate?


   High maintenance costs for old system
         Maintenance fee
         Labor costs
   Maintenance for old system terminated by vendor
   Hardware failures / no support of new hardware by old system
   Security issues
   Instabilities and unplanned downtimes
   Outdated interfaces
   Outdated user interface
   Lacking performance
   Limited capacity
   No possibility to bring in new use cases




2012/10/30                       www.wewebu.com                   15
Agenda


   WeWebU company profile

   WeWebU product portfolio - migration strategy

   Why migrate?

   Migration of a legacy ECM system to Alfresco at Mannheimer
   Versicherung




2012/10/30                       www.wewebu.com                 16
Mannheimer Versicherung - Background


   Mid-sized Insurance Company
         838 Employees
         443 Million € revenue from Insurance contributions
         75% from property- & accident insurance, 20% health insurance


   Application “Mannheimer Tracking System” (MATS)
         Used throughout the whole company
         700 Users, 500 concurrent sessions
         14 Million documents
         Case- and eFile Management


   SAP Archiving for agents’ payment transactions (FSCD)
   Several other “client” applications for small user groups




2012/10/30                            www.wewebu.com                     17
MATS became business threatening


         System unstable
             Unsupported extensions
         No support
             Extensions
             Contract terminated
         Insufficient performance
         IT was unable to serve additional use cases
         and had to block business requests
             High level of customer frustration
         Successor system of to date vendor too
         expensive




2012/10/30                           www.wewebu.com    18
Mannheimer Versicherung –
 Project overview (1)

   Mid of 2010
         Feasibility Study
             Migration possible at all?
             Was Alfresco the right choice?


   November 2010
         Contract signed


   March 2011
         Migration start


   December 2011
         Proposed migration end




2012/10/30                                www.wewebu.com   19
Mannheimer Versicherung –
 Project Overview (2)

   Risks
         Limited timeframe
         Missing fallback
         Failure would cause potential existence threatening situation
         MVG was acquired by „Die Continentale“ with its own archiving solution
   Migration path
         WeWebU suggested a smooth migration
         Customer wanted a hard switch because their clients and MATS were not ready


                   MATS




                                     Document Migration




2012/10/30                             www.wewebu.com                             20
Migration Path – Details


   Target system: Alfresco Cluster
         4 CPU Subscription on virtualized Windows Servers
         Distributed over 2 data centers
         connexas (CTAC) connector for SAP Archiving


   MVG ported several clients and MATS to use open standard

   WeWebU Open Migration Suite (OMS) for document migration
         Transaction safe document migration
         Traceability, reporting and defined recovery
         Migration path certified by public compliance auditor
         Export from source system in small “slices” on weekends
         Periodic delta migration to support ongoing use of legacy system
         Creation of PDF renditions
         Handle payment transactions from Host & SAP
   Continuous load and performance testing

2012/10/30                             www.wewebu.com                       21
ECM NOW! @ Mannheimer Versicherung



   March 2012: Alfresco in production
             Legacy system switched off completely
   Stable Operation (no unplanned
   downtimes)
   Modern extensible ECM-System
             Based on open standards
   Customer is now actively acquiring new use
   cases
             Currently evaluating OpenWorkdesk for
             future use cases beneath MATS
             Migration of further repositories to Alfresco
             planned
             Solution for collaborative use cases
             Looking forward utilizing Alfresco Workflow

2012/10/30                               www.wewebu.com      22
Migration Success Story


                        Norbert Koch,       http://bit.ly/wwu_case_mannh_en
                          Head of IT,
                         Mannheimer
                     Insurance Group

„Using Alfresco exceeds other ECM
solutions not only regarding costs, but
also according to the range of
functions and the benefits for users.
[...] As we are convinced of its
competence in migrations, we want
to employ the WeWebU team to
migrate further repositories to
Alfresco ECM and thus to further
consolidate the existing system
environment.“

 2012/10/30                        www.wewebu.com                             23
More Information


   WeWebU: www.wewebu.com

   OpenWorkdesk:
       Open Source Offering: www.openworkdesk.org
       www.wewebu.com/en/best-way-realizing-content-
       centric-business-applications
   Customers
       www.wewebu.com/en/customers
   Download:
       www.wewebu.com/en/further-information-download

   YouTube-Channel:
   http://www.youtube.com/WeWebUsChannel

   Twitter
        @wewebu             (Stefan Waldhauser)
        @jazzonbike         (Dr. Rainer Pausch)
        @WeWebU_Dev         (Product Development)

2012/10/30                          www.wewebu.com      24
Thank you!



                 WeWebU Software AG
                   Dr. Rainer Pausch
              Head of Products & Marketing
                      Hauptstr. 14
                91074 Herzogenaurach
                        Germany
               L: + 49 (9132) 83660 – 20
               C: + 49 (176) 117362 – 70
               rainer.pausch@wewebu.com
                Skype: dr_rainer_pausch
                  Twitter: @jazzonbike



2012/10/30             www.wewebu.com        25

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WeWebU Migration 2 Alfresco

  • 1. WeWebU Software AG Unleashing Your Enterprise Information Migrate your legacy ECM system to Alfresco … and create new content centric business applications with WeWebU Dr. Rainer Pausch Head of Products Marketing, WeWebU
  • 2. Agenda WeWebU company profile WeWebU product portfolio - migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung 2012/10/30 www.wewebu.com 2
  • 3. Who we are Founded in 2000 as a consulting company for Enterprise Content Management and Business Process Management 2006 – 2010 Transition into an international operating ISV with different technology partners: 2009 - Stock based company WeWebU Software AG 2010 - Commercial Open Source Business Model 2012 – MobileWorkdesk for mobile devices (iPad) 2013 – OpenWorkdesk in the Cloud 2012/10/30 www.wewebu.com 3
  • 4. WeWebU Customer Success Stories HSBC: Deal management application in global investment banking – 3.000 users in 40 countries SUVA (Schweizer Unfallversicherung): Processing of incoming mail (insurance claims) for 2.500 users #1 Global technology company: Document management in their global M&A-business on Alfresco for 150 users – further rollout planned to 1.000 users Hamburger Sparkasse, Transactio: Usage for >100 different business processes in a private cloud environment for > 20 savings banks – 7.000 users Mannheimer Insurance: Migration of their mission critical legacy IBM ECM system to Alfresco – 1.000 users 2012/10/30 www.wewebu.com 4
  • 5. WeWebU Going to Market WeWebU is going to market today with a network of Partners reselling and implementing our products in the following regions: 2012/10/30 www.wewebu.com 5
  • 6. Agenda WeWebU company profile WeWebU product portfolio – migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung 2012/10/30 www.wewebu.com 6
  • 7. WeWebU OpenWorkdesk in a Nutshell Feature rich suite of applications on top of All IBM ECM repositories compliant repositories Key concepts Advanced eFile Management Case Management Different views on information Tailorable Role dependent Configuration vs. coding Web-UI with cutting-edge usability Accessibility (508 compliant) Zero installation Advanced Viewing Office and Desktop Integration MobileWorkdesk for iPad/iPhone 2012/10/30 www.wewebu.com 7
  • 8. WeWebU Zero-Install Desktop Integration The Power of OpenWorkdesk for Desktop Applications 2012/10/30 www.wewebu.com 8
  • 9. MobileWorkdesk Dedicated App for iOS devices Perfect fit to device form factor CMIS compliant, runs on different ECM repositories IBM FileNet P8, IBM CM8 Alfresco … App & Server Central administration and configuration Business logic Personal content Basic approval processes Role concept App looks and behaves differently for different user groups Concentration on relevant information 2012/10/30 www.wewebu.com 9
  • 10. WeWebU Architecture 2012/10/30 www.wewebu.com 10
  • 11. Open Migration Suite (OMS) Flexible migration toolkit Repository independent Transaction safe Modular Open architecture Plugins Fully configurable Command line Input Manager(s) Scalable Batch creation Batch processing Administration Tool Configuration Batch access (i.e. to repair) Recovery 2012/10/30 www.wewebu.com 11
  • 12. Open Migration Suite - Overview Phase 1 – Batch creation Phase 2 – Batch processing • Query Repository • Convert Indexes • DocId, DocClass, … • Convert Documents (option) • Create Batches • Create Hash (option) • Create Object in OMS • Write Reports and Statistics (opt.) Repository • Delete Batch • … OMS Reports Source System Target System 2012/10/30 www.wewebu.com 12
  • 13. Smooth Migration: Old Client/Server to Web/Cloud Legacy Business Application Legacy ECM Repository Data Migration - Phased over months -To Cloud or On Premise 2012/10/30 www.wewebu.com 13
  • 14. Agenda WeWebU company profile WeWebU product portfolio - migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung 2012/10/30 www.wewebu.com 14
  • 15. Why migrate? High maintenance costs for old system Maintenance fee Labor costs Maintenance for old system terminated by vendor Hardware failures / no support of new hardware by old system Security issues Instabilities and unplanned downtimes Outdated interfaces Outdated user interface Lacking performance Limited capacity No possibility to bring in new use cases 2012/10/30 www.wewebu.com 15
  • 16. Agenda WeWebU company profile WeWebU product portfolio - migration strategy Why migrate? Migration of a legacy ECM system to Alfresco at Mannheimer Versicherung 2012/10/30 www.wewebu.com 16
  • 17. Mannheimer Versicherung - Background Mid-sized Insurance Company 838 Employees 443 Million € revenue from Insurance contributions 75% from property- & accident insurance, 20% health insurance Application “Mannheimer Tracking System” (MATS) Used throughout the whole company 700 Users, 500 concurrent sessions 14 Million documents Case- and eFile Management SAP Archiving for agents’ payment transactions (FSCD) Several other “client” applications for small user groups 2012/10/30 www.wewebu.com 17
  • 18. MATS became business threatening System unstable Unsupported extensions No support Extensions Contract terminated Insufficient performance IT was unable to serve additional use cases and had to block business requests High level of customer frustration Successor system of to date vendor too expensive 2012/10/30 www.wewebu.com 18
  • 19. Mannheimer Versicherung – Project overview (1) Mid of 2010 Feasibility Study Migration possible at all? Was Alfresco the right choice? November 2010 Contract signed March 2011 Migration start December 2011 Proposed migration end 2012/10/30 www.wewebu.com 19
  • 20. Mannheimer Versicherung – Project Overview (2) Risks Limited timeframe Missing fallback Failure would cause potential existence threatening situation MVG was acquired by „Die Continentale“ with its own archiving solution Migration path WeWebU suggested a smooth migration Customer wanted a hard switch because their clients and MATS were not ready MATS Document Migration 2012/10/30 www.wewebu.com 20
  • 21. Migration Path – Details Target system: Alfresco Cluster 4 CPU Subscription on virtualized Windows Servers Distributed over 2 data centers connexas (CTAC) connector for SAP Archiving MVG ported several clients and MATS to use open standard WeWebU Open Migration Suite (OMS) for document migration Transaction safe document migration Traceability, reporting and defined recovery Migration path certified by public compliance auditor Export from source system in small “slices” on weekends Periodic delta migration to support ongoing use of legacy system Creation of PDF renditions Handle payment transactions from Host & SAP Continuous load and performance testing 2012/10/30 www.wewebu.com 21
  • 22. ECM NOW! @ Mannheimer Versicherung March 2012: Alfresco in production Legacy system switched off completely Stable Operation (no unplanned downtimes) Modern extensible ECM-System Based on open standards Customer is now actively acquiring new use cases Currently evaluating OpenWorkdesk for future use cases beneath MATS Migration of further repositories to Alfresco planned Solution for collaborative use cases Looking forward utilizing Alfresco Workflow 2012/10/30 www.wewebu.com 22
  • 23. Migration Success Story Norbert Koch, http://bit.ly/wwu_case_mannh_en Head of IT, Mannheimer Insurance Group „Using Alfresco exceeds other ECM solutions not only regarding costs, but also according to the range of functions and the benefits for users. [...] As we are convinced of its competence in migrations, we want to employ the WeWebU team to migrate further repositories to Alfresco ECM and thus to further consolidate the existing system environment.“ 2012/10/30 www.wewebu.com 23
  • 24. More Information WeWebU: www.wewebu.com OpenWorkdesk: Open Source Offering: www.openworkdesk.org www.wewebu.com/en/best-way-realizing-content- centric-business-applications Customers www.wewebu.com/en/customers Download: www.wewebu.com/en/further-information-download YouTube-Channel: http://www.youtube.com/WeWebUsChannel Twitter @wewebu (Stefan Waldhauser) @jazzonbike (Dr. Rainer Pausch) @WeWebU_Dev (Product Development) 2012/10/30 www.wewebu.com 24
  • 25. Thank you! WeWebU Software AG Dr. Rainer Pausch Head of Products & Marketing Hauptstr. 14 91074 Herzogenaurach Germany L: + 49 (9132) 83660 – 20 C: + 49 (176) 117362 – 70  rainer.pausch@wewebu.com Skype: dr_rainer_pausch Twitter: @jazzonbike 2012/10/30 www.wewebu.com 25