This webinar discusses warning signs that a nonprofit may need more than a basic business accounting solution. It covers issues such as being unable to track restrictions on donations and grants, report on multiple data elements or across fiscal years, allocate indirect expenses, tailor reports for different funders, and having to do too much work in Excel rather than the accounting system. The presentation lasted around 60 minutes with 15 minutes for questions at the end.

1. | Nonprofit
Live Webinar:
Webinar Audio:
You can dial the telephone numbers located on your webinar panel.
Or listen in using your headphones or computer speakers.
Welcome!
| Nonprofit

2. | Nonprofit
Today’s Presenter
Jane Houle | Net@Work
Not for Profit Solutions Team Leader
jhoule@netatwork.com
312-651-0364

3. | Nonprofit
Webinar Details
• Presentation is roughly 60 minutes
• All phone lines are muted
• We will have about 15 minutes for questions after the
presentation. Please type your questions in the box located at
the bottom of your webinar panel.

4. | Nonprofit
180+ Business
Technology
Architects and
Consultants
IT Road
Mapping
& Strategic Planning
Business
Process Review
Ecosystem
BI, Analytics
& Reporting
Cloud & IT
Managed Services
ERP/
Accounting
Web Development
& e-Commerce
Sister Company
Payment
Processing
SWYPE
Sister Company
CRM &
Marketing
Automation
HRMS/
Employer Solutions
Document
Management
Nonprofit
Solutions
Managed Print
Services
Sister Company
Net@Work Overview

5. Warning Signs that you may need more than a business
accounting solution
| Nonprofit
• Tracking restrictions
• Cannot track performance of a program or activity
• Cannot create reports to span fiscal years
• Cannot record encumbered expenses
• Cannot record allocations of indirect costs for grantors
• Cannot tailor reports for each funding source
• Difficult to Audit
• You spend too much time in Excel
• Unable to budget and report on multiple data elements

6. Restrictions
| Nonprofit
• Major donations and grants are commonly given with a set
of specific and unique restrictions. The associated funds are
either "restricted" or "unrestricted".
• Failure to demonstrate that "restricted" funds have been
used correctly can have some serious organizational
consequences, including termination of executives, loss of
funding, and worst case - the loss of tax-exempt status.
Solutions that are built specifically for fund accounting (such
as Abila MIP Fund Accounting) are specifically designed to
help nonprofits meet tracking and reporting responsibilities
and handle the special requirements.

7. Track performance of an Activity or Grant
| Nonprofit
• Can you budget and report on multiple data elements?
• All accounting systems can record a revenue or expense but
do you need more detail?
• Many systems can include a “class” or “sub-account”, but
does this create apples and oranges?
• Program
• Grant
• Location
• Fund
• More?

8. Create Reports to Span Fiscal years
| Nonprofit
• Grant years and fiscal years are not always the same
• Do you need to run two reports and add them up?
• Is there an issue with pulling revenue and expense for
closed fiscal periods?

9. Record Allocation of Indirect Expenses for Grants
| Nonprofit
• Can you allocate expenses to the appropriate programs
• Federally approved indirect cost rate?
• Creating a federally approved cost allocation plan

10. Tailor Reports for Funders
| Nonprofit
• Do your funders accept your monthly financial reports or
do they have a required format?
• Can you easily filter to only the expenses for that funder?

11. Audit Preparation
| Nonprofit
• Tracking restricted revenue
• Recording revenue released from restrictions
• Creating statements “prepared by client” – in your
accounting system or in Excel?

12. Do you spend too much time in Excel?
| Nonprofit
• Are allocations of expenses are done in Excel?
• Do you track grant expenditures versus actual on a
spreadsheet?
• Do you have to create specific reports for internal(Board)
and external(Funders) use in Excel?
• Do you track receivables and/or payables in Excel
• Duplicate entry = time = $$

13. Reports to Help with Audit Prep
| Nonprofit
• Statement of Functional Expense
• Statement of Activities
• Statement of Financial Position
• Trial Balance
• AP Ledger
• AR Ledger

14. | Nonprofit
Please type in
your questions
Any Questions?

15. | Nonprofit
Thank You For Attending!
Jane Houle
Net@Work - Nonprofit Solutions Team Leader
Email: jhoule@netatwork.com
Phone: 312-651-0364
800-719-3307
www.netatwork.com
netatwork.com/blog
Net@Work YouTube
Follow us on Twitter: @netatwork_corp
Follow Net@Work on LinkedIn
Follow Net@Work on Google+
Follow Net@Work on Facebook
Connect
with us
: