This document discusses various types of certificates and documents used in international trade, including: - Certificate of origin, which certifies the country of origin of goods in an export shipment. - Preferential certificates of origin, which enable products to receive tariff reductions when exported to certain countries. - Packing lists, which provide shipping details like contents, quantities, weights, container numbers, and bill of lading information. - Weight certificates, issued by independent agencies, which certify the weight of bulk or commodity shipments. - Inspection certificates, quality certificates, and certificates of analysis, which certify that goods meet specifications or quality standards. - Health/sanitary certificates for

1. Document used in Foreign
Trade
Presnted by:
Nishmitha P H
2nd
MCOM

2. Certificate of origin:
• A Certificate of Origin (CO) is an important international
trade document attesting that goods in a particular
export shipment are wholly obtained, produced,
manufactured or processed in a particular country.
• COs also constitute a declaration by the exporter.
Virtually every country in the world considers the origin
of imported goods when determining what duty will be
assessed on the goods or, in some cases, whether the
goods may be legally imported at all.

3. Two major types of COs
• The main type issued by chambers are "Non-Preferential COs", i.e.
“ordinary COs” which certify that the country of origin of a particular
product does not qualify for any preferential treatment.
• "Preferential COs" refer to COs which enable products to enjoy
tariff reduction or exemption when they are exported to countries
extending these privileges: e.g. GSP, Commonwealth Preference
Certificate. Certificates of Origin may be needed to comply with
Letters of Credit, foreign Customs requirements or a buyer’s
request.

4. Document Example:

5. Packing List
• Packing List (also known as a bill of parcel, unpacking note,
packaging slip, (delivery) docket, delivery list, manifest or customer
receipt, shipping list) is a document which details the contents, and
often dimensions and weight, of each package or container. It
serves to inform all parties involved with shipping, including
transport agencies, government authorities, and customers, about
the contents of the package. It helps them deal with the package
accordingly.
• Overwhelming amount of international transactions carried out via
containerized sea shipments, as a result a 90% of packing lists are
being prepared to cover a containerized sea shipment.

6. You would expect to see following details on such a packing list:
•Description of goods,
•importer's name,
•exporter's name,
•container quantities,
•container numbers,
•seal numbers,
•vessel name,
•voyage name,
•port of loading,
•port of discharge,
•bill of lading number as well as quantities, net weight and gross weight etc

7. Key Features of a Packing
List
• Packing list is a kind modern document. It is suitable for
containerized shipments, modern logistics terms and supply chain
requirements.
• Packing list should contain all key data of the shipment. It would not
be enough to mention just packing and weight details on the
packing list. Properly designed packing list should cover details of
the transportation.
• Most packing lists are being prepared for containerized sea
shipments but it is very easy to convert such a packing list for air,
land, rail or bulk shipments.

8. Formate of packing list

9. Weight Note or certificate
• This given the weight of individual items shipped. If the goods are
shipped bulk, like food grain, the list may cover the entire shipment.
It is generally issued by a general public agency. Since the weight
certificate are issued by an independent agency the importer is
assured that goods of proper weight have been shipped.
• Weight list is a traditional document, which is more suitable to
commodity trade where the weight of the goods is the key element
• Wheat, rice, cocoa, coffee, cotton, sugar, soybeans, iron, copper
and oil are very good examples of commodities, that have been
traded internationally.

10. Key Features of a Weight List:
• Weight list is a traditional document. It is suitable for bulk shipments,
in which relates to commodity trade.
• Weight list should contain weight details of the goods.
• There is no packaging in bulk shipments. As a result gross weight
and net weight values are the same in bulk shipments.

11. Sample of weight note:

12. Quality or Inspection certificate
• This may be issued by the supplier or by a independent
inspector agency that the goods were examined and
found to be required on the contract of sale
• An inspection certificate provides proof that what you are
shipping is, in fact, what the customer ordered, and is
also of good quality. If a customer requests this
document, agree to it -- but see that they cover the
administrative and inspection fee. Also, ask them to
recommend an independent inspection agency to
perform the review at your end.

13. • An inspection certificate can be furnished directly to a
buyer, a buyer’s government or direct to a buyer’s bank.
In the case of presenting to a buyer’s bank, that is
precipitated by the request of a Letter of Credit payment
transaction that spells out specifically an inspection
certificate is required in order to fulfill payment
obligations. Generally, a manufacturer furnishes the
certificate or the report.

14. Sample of Quality certificate

15. Certificate of analysis
• This may be issued in the case of chemicals, drugs, etc. Showing
the result of analysis made of their ingredients.
• A document attesting that specific goods have undergone specified
testing with specified results. In international trade, is usually the
result of an agreement between the seller and the buyer, or a
requirement of one of their governments
• The certificate of analysis is mostly used for food products, wines
and spirits, chemicals and pharmaceuticals

16. • Sometimes, as in the case exports of wine, there are countries that
require it at the import customs. This certificate can be issued by a
certification authority (appointed by the exporter or importer or at the
exporter’s own laboratories, when a relationship of trust has already
been established between the parties. The analysis can be
performed in the factory or warehouse of the exporter, or on the
place where the product is loaded for international transportation.
Usually the analysis is done on samples representing a certain
percentage of the total of the goods sold. When used as a required
document under a letter of credit terms and conditions, the details
and identity of the party providing the analysis should be mentioned.
If this is not done, banks will accept any documents appearing on its
face to b a certificate of analysis issued by any party other than the
beneficiary. Model of Certificate of Analysis.

17. Sample:

18. Certificate of health
• Some countries require a health or sanitary certificate when
animals, animal products, fish, plants, and food products are skilled.
These certificates confirm that the goods are free from disease or
pests (insects), and that products have been prepared in such a
way that they reach prescribed standards. Normally, these
certificates are issued by the Department of Agriculture. Also called
sanitary certificate.
• Only the officials of Export Inspection Agency are authorized to
issue and sign the health certificates for exports of fishery products
to EC. As per the Directive it is clear that in case is found that an
establishment has obtained health certificate from any authority
other than Competent Authority, approval granted to their units for
exporting to EU will be withdrawn forthwith.

19. • All consignment of Indian Fishery products exported to the EU are
required to be accompanied by a numbered original health
certificate, comprising a single sheet duly completed, signed and
dated. The original of the health certificate is required for customs
clearance at the destination and shall be made available to the
customs authorities at the destination before the arrival of the
consignment. The consignments cannot be cleared on the basis of a
copy of the original or on the basis of a fax copy of the original.
Health Certificate to be given before shipment & cannot be given
retrospectively.

20. Sample:

21. Black List Certificate
• It is required for countries which have strained political
relationship with another country may require a
certificate that
1. the goods are not of the origin of the particular country,
or
2. the practice involved in the transaction are not block
listed, or
3. the transport vessel will not touch the other country

22. Sample:

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