This document summarizes the key depot activities in the SAP ERP system for manufacturing (PP) processes, including goods receipt of stock transferred material, excise duty capture, depot excise invoice generation, displaying depot stock balances, extracting the RG23D register, and printing the RG23D register. It provides an overview of the purpose, master data, primary steps, and transaction codes for each major depot activity.

1. 8/9/12 Community Network Wiki - ERP Manufacturing (PP) - Depot Activities - CIN
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Depot Activities - CIN
Added by Prashanth@SD, last edited by Alon Mizrahi on Nov 07, 2011
Depot Activities - CIN Useful Information
Depot Sales process, RG23 D, Excise
Summary Registers, J1IG, J1IJ,
Depot activities are mainly performed for trading material purchase and sale and sale of material transferred from factory.
Author(s):
Company: YASH Technologies
Created on: 13-01-2011
Author(s) Bio
Prashanth Gaddam is SD Consultant at Yash Technologies Pvt Ltd. He has 10 years work experience, including 7.6 years
functional experience (like Sales officer and Sales Manager) in pharmaceutical industry and 2.6 years in SAP Implementation, Roll-
out and support.
Table of Contents
Depot Activities - CIN
Summary
Author(s):
Header 1
Purpose
Master Data
Required Primary Steps
Process Overview
Related Content
Purpose.
Prerequisite.
Master Data.
Required Primary Steps
Process Steps
Process Overview Table.
Scenario:
Goods Receipt of Stock Transferred material at Depot.
Excise Duty capture against Goods Receipt.
Depot Excise Invoice generation and Post Excise Duty for Clearance.
Display of Depot Stock and Excise Duty Balance.
RG23 D Register Extraction.
Print RG23 D Register
Header 1
Purpose
Depot or Dealer activities are mainly performed for trading material purchase and sale and sale of material transferred from
factory.
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factory.
There are two aspects of Depot / Dealer scenario:
1. Domestic as well as Import trading material is directly received at Depot / Dealer’s premises for subsequent sale.
2. Stock transferred from factory in bulk and the same will be sold from Depot / Dealer’s premises as and when there is a
demand from Customer as a Part or Full consignment considering various factors of factory, Depot / Dealer’s and Customer’s
location, time period, transportation, taxation etc.
Entries of receipt and issues at Depot / Dealer’s are accounted in RG23 D Register.
Master Data
Material Master
CIN Master
Required Primary Steps
P.O. of Trading Material
Outbound Delivery of Stock Transfer
Process Overview
STEP
Step Name
Business Condition
T code
Results
Goods Receipt of Stock transferred Material at Depot/DealerThis activity is performed to account the Goods Receipt at Depot/
Dealers against Stock Transfer outbound deliveryMIGO
Goods Receipt and material document is generated
Excise Duty capture against Goods Receipt.This activity is performed to Capture Excise Duty in RG23 D Register against Goods
Receipt.J1IG
RG23 D Register entry is updated and Internal Document is generated.
Depot Excise Invoice generation and Post Excise Duty for sale.This activity is performed to generate Depot Excise Invoice and
Post the Excise Duty element against sale.J1IJ
Depot Excise Invoice is generated. RG23 D Register entry is accounted.
Display of Depot Stock with Excise Duty Balances and Entry StatusThis activity is performed to see the Depot Stock with Excise
Duty Balances with the posting status.J1IDEPOTSTOCK1.Depot Stock with Excise Duty balance and Status will be displayed.
Extraction of RG23 D Register.This activity is performed to Extract the entries into RG23 D RegisterJ2I5Entries are extracted in
Rg23D register.
Print RG23 D RegisterTo take print of RG23 D RegisterJ2I6RG23 D Register is printed.
Goods Receipt of Stock Transferred material at Depot.
Use
This activity is performed to account the Goods Receipt of Stock Transferred material.
Prerequisite
Delivery Order
Excise Invoice
Procedure
Easy Access PathLogistics > Logistics Execution > Inbound Process > Goods Receipt for Purchase Order, Order, Other
Transactions > Enter Goods Receipt for Purchase OrderTransaction CodeMIGO
On the initial screen, ensure that the Goods Receipt and Outbound Delivery are selected in the fields on the top of the screen and
press Enter.
Enter Outbound Delivery Order (Stock Transfer Delivery Order) and press Enter. Ensure that the movement type in Where tab is
101.
Check the details, in case of change in Quantity , change the same in Quantity tab, or any other details appearing in Where tab,
Tick on Item OK ,
and press Enter. In Excise Invoice tab, select “06 No Excise Entry”, and click on button, system will display the message as ,
Document is OK click
on POST button to post the document.
Excise Duty capture against Goods Receipt.
Use
This activity is performed to capture Excise Duty in RG23 D Register against Goods Receipt.
Prerequisites
Goods Receipt Material Document.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Procurement > Excise Invoice > For
DepotTransaction CodeJ1IG
In the initial screen, Click on Capture button or press F5 key. On next screen, enter the Excise Group and Material Document
as Goods Receipt and Material document year and press Enter. You can also enter Excise Invoice No. and date. You will see the
details of Purchase Order No and other details as per the material document. Click on Details button. On next screen,
For Stock Transfer Goods Receipt, enter Internal Excise Document Number and Year, Internal Excise Document Number is
generated at supplying plant at the time of Excise Invoice creation. Excise Duty element, will be captured from the
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Internal Excise No., check the same and click on Save button.
In case of non availability of Internal Excise No., select the line item and click on MORE DOCUMENTS button. On next screen,
enter Excise Inv. No.,
Date, Challan Qty, Excise Base value, ensure that Excise Duty rates are maintained in respective duty rates column, you can also
manually enter the excise duty amount and press Enter. System will give warning messages, press Enter for each message and
press Back button.
System will display the excise duty amount, check the same and click on Save button.
Result
RG23 D Register entry is updated and Internal Document No. is generated.
Depot Excise Invoice generation and Post Excise Duty for Clearance.
Use
This activity is performed to generate Depot Excise Invoice and to post Excise Duty for sale.
Prerequisite
Delivery Order is created.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access Path
SAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Sales/Outbound Movements Excise Invoice > For Depot
Transaction Code
J1IJ
In the initial screen, select RG23D Selection from Main Menu – “Delivery”. Enter Delivery Order No. in Delivery,
Excise Group and Series Group and press Enter. On next screen, Delivery Order details will be displayed on screen,
select the line item and Click on Details button or press F6 key. On next screen, Click on Excise Invoice button.
Mother Invoice details against which you have captured the Excise Duty element will be displayed.
Select the line and Click on Continue button, on next screen press Enter. Proportionate Excise Duty for Quantity to
be sold will be calculated by system and displayed on screen which will be passed on to customer. Click on Save button.
Result
Depot Excise Invoice will be generated and Rg23 D Register entry is updated.
Display of Depot Stock and Excise Duty Balance.
Use
This activity is performed to see the Material wise Depot Stock with Excise Duty Balances with the entry status.
Prerequisite
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Sales/Outbound Movements Excise
Invoice > For DepotTransaction CodeJ1IDEPOTSTOCK1
On the initial screen, enter either Plant or Excise Group. Select Output Format as “ABAP list” and press Execute. Depot Stock can
be also seen for a specific material to be entered in “Material number” Field.
Result
Material wise Depot Stock with Excise Balance and Rg23 D Register entries are displayed with status.
Status Indicators:
In Process
C
Completed
D
Deleted
P
Posted
R
Reversed
B
Canceled
RG23 D Register Extraction
Use
This activity is performed to extract the RG23 D Register Entries from CIN Table.
Prerequisite
Entries are updated in RG23 D Register.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Registers > Excise TaxTransaction
CodeJ2I5
In the Initial Screen, enter Excise group, Start date, End date and Select RG23 D Register and press Execute .
If already extracted, system will ask for confirmation of Re-Extraction. Click on YES button, since system
overwrite the data. System displays the Register extracted with OK Button.
Result
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RG23 D Register is extracted.
Print RG23 D Register
Use
This activity is performed to take printout of RG23 D Register.
Prerequisite
Entries are updated and extracted in respective RG23 D Register.
Procedure
Access the transaction choosing one of the following navigation options:
Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Registers > Excise Tax
Transaction Code
J2I6In the Initial Screen, Select RG23 D Register and press Execute. In next screen enter Excise Group, Start Date, End Date and
press Execute.
In next screen, enter Output Device, Enter Number of Copies, Tick in Print immediately box and click on Print Button. To see the
print preview,
click on Print Preview Button.
Result
RG23 D Register is printed.
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