The process of procurement within the organization is quite complicated. For a smooth procurement process, it is very important to look for a set of tools that can help you to ease the process of procuring. For an effective procurement process, it is the best option to look for procurement software. The implementation of procurement software helps the organization in supporting the acquisition of goods and services. It allows the organization to automate the entire source-to-pay cycle. Right from the beginning stage of analyzing and managing the contracts and invoice generation procurement to pay software helps to get complete access to control the procurement process operation.

1. Cloud e-Procurement Software
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Contents
Introduction to the Platform
Integral Parts of the Platform
The Master Data
Purchase Request Flow
Purchase Order Module
Goods/Services
Goods/Services Received – GRN/SRN Flow
Invoice Processing Flow
Invoice Payment Flow
Inventory Management (Optional)
Automated Fixed Assets Register (Optional)
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Inbuilt GST Compliances
Inbuilt TDS Compliances
Robust Reporting Tool
Unique Features
Product Unique Features
About TYASuite
Contact Us
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3. Introduction To The Platform
The TYASuite E-Procurement Software is designed
especially for small and medium sized enterprises for
their growth-related needs. The Platform is a novel
solution for eradicating gaps in various processes like
vendor management, procurement, payment process
and compliances.
The platform reduces manual data entries at various
points and improves the efficiency of the team and
brings accuracy to the work.
The Software has in-built workflows to fit the
requirements of every organizational needs.
With more than 2000 plug and play features, you can
Go-Live within 7 days (fastest Go Live in the
industry)
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4. Integral Part To The Platform
Master Data Management
Purchase Requisition Flow
Purchase Order Flow
Good Received Flow With Quality Check (IRN and GRN)
Invoice Processing
Payment Processing
Inventory Management (Optional)
Automated Fixed Assets Register (Optional)
Robust Reporting Tool
Inbuilt GST and TDS Compliances
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5. The Master Data
• An easily manageable, efficiently stored and highly
secured data on the cloud.
• The data can be easily updated as single entries or
can be imported in bulk.
• Similarly the data can be easily downloaded as
reports and records.
• The master data is accessible only to persons
authorized by the Company.
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6. Purchase Request Flow
• Purchase requests can be put in bulk for multiple
items.
• Put up purchase requests for the required items
or commodities, followed by multi-level approval
from the required department(s)/manager(s).
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7. Purchase Order Module
Raise purchase order for the approved PR ,
followed by a multi-level approval from the required
department(s). Select Registered Vendor and auto
generated PDF will be sent to users after all
approvals.
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8. Good / Service Received- IRN Flow
An IRN can be created by stating number of
received items against the number of ordered
items, and ‘damaged’ flags can be checked if
any of the items received are damaged.
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9. Good / Service Received- GRN/SRN Flow
Quality check is done against the items received and
the status is recorded under the GRN input.
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10. Invoice Processing Flow
• All approved GRNs automatically get parked
on this Dashboard.
• TDS will be calculated automatically with our
inbuilt intelligent TDS module
• Automatic “3-way match”
• Automatic adjustments related to sub-
standard goods, if any
• Auto-Debit notes for sub-standard quantities
and adjustments related to 3-way match
• Eliminate risk of Duplicate Invoices
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11. Invoice Payment Flow
• Robust controls around vendor payments -
only approved invoices can be paid
• Eliminate Duplicate payments - pay multiple
invoices at one click
• Payments can be directly processed to the
concerned vendors with bank and billing
details already fed into the master data.
• Notifications are pushed for payment due
dates. Also, you can download payment files in
bank approved templates and directly upload
them at the online bank portals for processing.
• Multiple invoice payments can be processed
through a single click.
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12. Inventory Management (Optional)
• Manage Inventory at the cost centre level
• Automated Batch Number Generation
• Automated Bar Code and QR Code generation
• Inventory Transfer manager with Automated GST
Compliances related to Stock Transfer
• Take physical stock and perform automated inventory
reconciliations
• Manage Lost and Found Inventory Items
• Automated Inventory management for Consumption,
production, sales etc
• Manage Inventory as per GAAP (FIFO)
• Manage Return of goods with automated debit note
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13. Automated Fixed Assets Register (Optional)
• Fully Automated Fixed Assets Register
• Manage Fixed Assets Register at Item level
• Manage Fixed Assets Register at Location level
• Manage Assets Transfer with Automated GST
Compliances
• One Click Depreciation calculation as per
Companies Act
• One Click Depreciation calculation as per
Income Tax Act
• Automated Creation of Unique Code and QR
Code for Fixed Assets
• Manage warranty details
• Auto reminders for Warranty and AMC
Renewals 13

14. Inbuilt GST Compliances
• Automation of GST Calculations at each step in
the process (example: While raising PO, While
receiving invoice, while raising sales invoices,
while performing stock transfers etc)
• Automated identification for Reverse GST
(RCM)
• Auto-restrict all ineligible inputs
• Robust GST reports like HSN-wise report,
Quantity reports
• Virtually eliminate the requirement for GST
Experts
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15. Inbuilt TDS Compliances
• Product/Service level TDS Management
• Automated TDS deduction while booking
invoices
• Automated TDS deduction for previous
invoices upon crossing the TDS limits
• Automated Lower TDS management for
Vendors
• Robust Section-wise, vendor-wise and invoice-
wise TDS reports
• TDS reports for expenses on which TDS is not
deducted along with reasons why TDS was
not deducted at company level
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16. Robust Reporting Tool
Robust pre-designed reports at various levels like :
• Open PO reports
• Open Invoice reports
• Payment Status reports
• HSN-Wise product report
• HSN-Wise Quantity report
• Section-wise TDS report
• Various Journal Report
• Ageing Reports etc
• And many more….
All reports can easily be customized as per Company requirement
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17. Unique Features
Rapid processing
with unlimited
cloud storage
Compatibility with
various data files and
formats for easily
importing data in bulk
Automatically prepare
purchase orders and
raise invoice for
recurring orders
Customized reporting
with just a few clicks
Strong approval
procedures for
controlled procurement
No manual follow-up
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18. Unique Features
Auto TDS calculation
based on per invoice
limit and per invoice
per year limit
Record invoice in
minimum time
Automatic debit
note for the
rejected quantities
Multi GST locations
Vendor account will
always match to
their invoice
statement
Automatic marking
of any deduction to
be made for sub-
standard quantities 18

19. Unique Features
Allocation of individual
approvals
Auto approval flow
for the quality check
Option to map multi-level
approvals based on
employee
Option to map multi-level
approvals based on
amount
Increase automation of
your accounting
software, GRN, invoice
recording and payment
recording
Maintain robust control
over segregation of
duties in the
organization
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20. Product Unique Features
Easily allocate
various roles to
employees at various
levels
Control who can
view what
Create secure
bank payments
with one click
Reduce risk of
payments to
wrong/incorrect
vendor account
Automated Accounting
System Guided Book
Closure
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21. Product Unique Features
Advanced Compliance
Management
Automated Fixed
Asset register
Automated Fixed
Asset Tagging
Automated Assets
Verification and
variance reports
Automated Depreciation
calculation as per
Companies Act
Automated Depreciation
calculation as per
Income Tax Act
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22. Product Unique Features
Item Level Inventory
Management
HSN Code level
GST Reports
Automated RCM
Compliances
Stock Transfer with
Automated GST
Compliance
Robust Reporting Tools
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23. TYASuite is a growing company bringing affordable cloud-based ERP solutions for Small and Medium Enterprises.
Our complete, unified platform empowers businesses to overcome redundancy and inefficiency by automating
most of the business functions at minimum cost, time and effort.
The TYASuite cloud ERP solution is the result of the passion and desire of a finance veteran to transform the way
companies run their business processes and improve the lives of business professionals across the globe. Most
employees are plagued by the duplicity of data and the redundant and boring tasks that hamper their
productivity. Manual business processes further open up a Pandora's Box of problems. The TYASuite cloud ERP
solution is built on decades of knowledge and experience of its founders across industry type, geography and
company size, to be used by aspiring companies as a plug and play cloud ERP Platform.
TYASuite solution is a multi-industry cloud ERP platform that can fit into your business process and provide you
with the flexibility of auto-scaling as your business grows. TYASuite is the most affordable cloud ERP solution in
the market and can be implemented in your organization within just a few days.
TYASuite is hosted on Amazon Web Services (AWS - Cloud Computing Services). The AWS Cloud is engineered for
the most demanding IT requirements. It is completely secure - AWS makes TYASuite the most secure, stable and
powerful cloud software for you!
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About TYASuite

24. Thank You
info@tyasuite.com | www.tyasuite.com
+91 8880784111 | +91 9945410062
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