Whether you are veteran nonprofit board member or are joining the Demolay International board as your first governance experience, the essential elements of board governance are critical for healthy leadership. Join nonprofit governance expert, Emily Davis, in a discussion about governance best practices including: − Governing roles and responsibilities. − Various “hats” board members’ wear and when to wear each one. − Clearer roles, expectations, and commitments of board and staff in organizational leadership. − Strategies for effective recruitment and retention of boards. − Enhancing accountability among board leadership for sustainability. Matching the passion for a mission with governance essentials will serve you as an individual board member, Demolay International, and create engagement within the board.

1. /emilydavisconsulting /AskEmilyD
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BRING OUT THE BEST IN YOUR BOARD
Demolay International
Emily Davis, MNM, CGT
Emily Davis Consulting
August 15, 2014

2. /emilydavisconsulting /AskEmilyD
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Follow the
conversation…
@AskEmilyD
#governance
#nonprofit
#leadership
#philanthropy
TURN ON YOUR TECH

3. /emilydavisconsulting /AskEmilyD
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WHO AM I?

4. /emilydavisconsulting /AskEmilyD
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How many of you are…
q Serving on 1 committee?
q Serving on 2 or more
committees?
q Currently serving on the Demolay
board only?
q Currently serving on 2 or more
boards (including Demolay)?
QUICK POLL

5. /emilydavisconsulting /AskEmilyD
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60 seconds or less
Name &
Title
1 Question
for Today
1
Governance
Buzz Word

6. /emilydavisconsulting /AskEmilyD
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WHAT’S ON TAP
Essential Responsibilities 12:00 – 12:45
Fundraising 12:45 – 1:00
Shared Leadership 1:00 – 1:15
Recruitment 1:15 – 1:45
Retention 1:45 – 2:15
Closing 2:15 – 2:30

7. /emilydavisconsulting /AskEmilyD
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• Step up step back
• Tune out tech, tune in to
engagement
• Challenge each other, ideas
to advance mission
• Every experience &
perspective has value
• Trainer will keep us moving
• Other?
• Parking lot
AGREEMENTS

8. /emilydavisconsulting /AskEmilyD
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WHAT ARE YOUR FEARS?

9. /emilydavisconsulting /AskEmilyD
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ESSENTIALS OF BOARD LEADERSHIP

10. /emilydavisconsulting /AskEmilyD
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1. Determine mission &
purpose
2. Select the chief
executive
3. Support & evaluate
the chief executive
4. Ensure effective
planning
5. Monitor & strengthen
programs & services
6. Ensure adequate
financial resources
7. Protect assets &
provide financial
oversight
8. Build a competent
board
9. Ensure legal & ethical
integrity
10. Enhance the
organization’s public
standing
10 BASIC BOARD RESPONSIBILITIES

11. /emilydavisconsulting /AskEmilyD
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How does the board as a whole
perform the 10 responsibilities listed?
Rate the board as a whole on a scale
from 1 – 4.
4 = Outstanding
3 = Good
2 = Fair
1 = Poor

12. /emilydavisconsulting /AskEmilyD
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Set
organizational
direction
Provide
oversight
Ensure
necessary
resources
BOARD ROLES & RESPONSIBILITIES

13. /emilydavisconsulting /AskEmilyD
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WHY 100% BOARD GIVING??

14. /emilydavisconsulting /AskEmilyD
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• Board giving $$
• Overall fundraising
• Funds from each category
– Individuals
– Grants – government, foundations
– Corporations
– Earned income
– Other
WHAT ARE YOUR GOALS?

15. /emilydavisconsulting /AskEmilyD
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THE GIVING PYRAMID

16. /emilydavisconsulting /AskEmilyD
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SPHERES OF INFLUENCE
NEW DONORS
direct mail, events
ANNUAL DONORS
Direct appeals,
volunteer involvement
MAJOR DONORS
Personal relationships
Committee and board
involvement
PLANNED GIFTS
Personal relationships
& involvement
Could be anyone!

17. /emilydavisconsulting /AskEmilyD
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FUNDRAISING PROCESS
Prospecting Identification Preparation
Cultivating Build the
Relationship
Engage the
Donor Ask for the Gift
Stewarding Recognition Reporting Communicating Engagement

18. /emilydavisconsulting /AskEmilyD
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FUNDRAISING BY TIME
Prospecting
Stewardship
& Cultivation
Acknowledgment
Solicitation

19. /emilydavisconsulting /AskEmilyD
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3 POSSIBLE OUTCOMES
YES!!
Yes, but
not that
much
No

20. /emilydavisconsulting /AskEmilyD
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21. /emilydavisconsulting /AskEmilyD
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FEARLESS FUNDRAISING:
A BOARD MEMBER
CHECKLIST!
Fundraising
opportunities and
responsibilities for board
members
Be honest. Be realistic.
Take a risk!

22. /emilydavisconsulting /AskEmilyD
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Legal Hat
Ambassador
Hat
Volunteer
Hat
THE DIFFERENT HATS WE WEAR…

23. /emilydavisconsulting /AskEmilyD
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ENSURE BOARD & ED ENGAGEMENT*
ED is displacing board
GOVERNANCE AS
OBSERVATION
ED is in constructive
partnership with board
GOVERNANCE AS
LEADERSHIP
ED is going thru the
motions with the board
GOVERNANCE AS
ATTENDANCE
ED is displaced by board
GOVERNANCE AS
MICROMANAGEMENT
E
D
E
N
G
A
G
E
M
E
N
T
BOARD ENGAGEMENT
* Source: Richard Chair et. al. “Governance as Leadership”

24. /emilydavisconsulting /AskEmilyD
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ACTIVITY TIME!
Write “board” in the space provided if you
think it is a board responsibility.
Write “staff” if you think it is a
responsibility carried out by the staff.
Write “both” if you think it is a
responsibility shared by staff and board.

25. /emilydavisconsulting /AskEmilyD
#nonprofit
#governance
Board
Leads
Shares values thru policies
that put mission in action
Hires, supports, assesses
ED
Opens funding resources in
community
Oversees financial due
diligence
Recruits & retains new
board members
ED Leads
Develops/ Proposes policy
questions
Hires, supervises,
motivates staff
Develops & implements
programs
Shared
Leadership
Strategic plan
Fundraising plan &
strategies
Evaluations
Prep board meetings
SHARED LEADERSHIP

26. /emilydavisconsulting /AskEmilyD
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Dramatic
Disengagement
Conflict
Of no real
consequence
Compliant
Anticipates
Plans
Sees
opportunities
HOW FUNCTIONAL ARE WE?
Unconscious Conscious Enlightened
Dysfunctional
Functional
Responsible
Exceptional

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RECRUITMENT &
RETENTION… THAT
ROCKS!

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LEADING THE PROCESS

30. /emilydavisconsulting /AskEmilyD
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TIMELINE
Month 1
Review docs &
past recruitment
Design self-eval
Month 2
Conduct self-eval
& demo matrix
Design
application,
interview
questions &
outreach
messaging
Month 3
Add to website &
send to networks
Month 4
Schedule &
conduct
interviews
Invite to board
meeting
Month 5
Host at board
meeting
Make
recommendations

31. /emilydavisconsulting /AskEmilyD
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EVALUATION

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APPLICATION ELEMENTS

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COMMUNICATE EXPECTATIONS

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ALWAYS SHARE…

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OUTREACH

36. /emilydavisconsulting /AskEmilyD
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WHERE’S WALDO?

37. /emilydavisconsulting /AskEmilyD
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CREATE A PIPELINE

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VETTING CANDIDATES

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RECOMMENDATIONS

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WRAP UP

41. /emilydavisconsulting /AskEmilyD
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42. /emilydavisconsulting /AskEmilyD
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FINDING SUCCESS
Success!
Joyful
leadership
Accountability
Expectations
ArtScience

43. /emilydavisconsulting /AskEmilyD
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ORIENTATION

44. /emilydavisconsulting /AskEmilyD
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BOARD CULTURE

45. /emilydavisconsulting /AskEmilyD
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CONFLICT MANAGEMENT

46. /emilydavisconsulting /AskEmilyD
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NEXT GENERS
Gen Y,
Millenials
Generation
X

47. /emilydavisconsulting /AskEmilyD
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48. /emilydavisconsulting /AskEmilyD
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E-GOVERNANCE
EMAIL
VIRTUAL
MEETINGS
CLOUD
SHARING
POLICY

49. /emilydavisconsulting /AskEmilyD
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COMMITTEES

50. /emilydavisconsulting /AskEmilyD
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BOARD REPORTS

51. /emilydavisconsulting /AskEmilyD
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ADDITIONAL MEETINGS

52. /emilydavisconsulting /AskEmilyD
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PROFESSIONAL DEVELOPMENT
Trainings
Associations
Practice
leadership

53. /emilydavisconsulting /AskEmilyD
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WHAT MAKES ‘EM TICK*
• Always YES
• Wants to help
everyone &
everything
• Caution!
OVER-COMMITTED
• Need lots to
stay engaged
• Don’t let them
sit around
BUSY, BUSY, BUSY
• Verbal &
print
• Use titles &
acknowledg
ment
LIKES RECOGNITION
• Stays focused & on track
• Great for events
• May get discouraged by
others’ lack of support
ORGANIZER
• Lots of ideas for
improvement
• Pair with an Organizer
to keep things moving
CREATIVE
*Abigail Harmon

54. /emilydavisconsulting /AskEmilyD
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RECOGNITION

55. /emilydavisconsulting /AskEmilyD
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ARE YOU READY TO ROCK?
What is ONE thing
you will take
towards your
board recruitment
or retention
practices?

56. /emilydavisconsulting /AskEmilyD
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57. /emilydavisconsulting /AskEmilyD
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58. /emilydavisconsulting /AskEmilyD
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Books for sale &
signing with a
discount:
$39.95 for
nonprofits
Credit card &
check
DRAWING & SIGNING!

59. /emilydavisconsulting /AskEmilyD
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Emily Davis, MNM
Emily Davis Consulting
(720) 515-0581
emily@emilydavisconsulting.com
emilydavisconsulting.com
emilydavisconsulting.com/blog