Bring Out the Best in Your Board
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As part of the Carousel of Happiness Board of Directors, it's critical to know the essential responsibilities, roles, and questions needed to ensure excellence in governance. In this two-hour in-service we will use interactive learning and discussion to cover: − Every board member’s governing roles and responsibilities including strategic planning. − The various hats worn as a board member. − Differences and similarities between board and staff governance. − The critical role resource development plays in board leadership. − Strategies and tips for running effective (and fun) meetings. Matching the passion for a mission with governance essentials will serve board members, Carousel of Happiness, and create a more engaged board of directors.
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Bring Out the Best in Your Board
- 1. CAROUSEL OF HAPPINESS: BRING OUT THE BEST IN YOUR BOARD Emily Davis, MNM, CGT Emily Davis Consulting November 17, 2014 /emilydavisconsulting /AskEmilyD
- 2. A LITTLE ABOUT ME… /emilydavisconsulting /AskEmilyD
- 3. Question or Challenge 30 seconds or less Name & Board Role /emilydavisconsulting /AskEmilyD Outcome A LITTLE ABOUT YOU…
- 4. AGREEMENTS • Step up step back • Tune out tech, tune in to engagement • Challenge each other, ideas to advance mission • Every experience & perspective has value • Emily will keep us moving • Other? • Parking lot /emilydavisconsulting /AskEmilyD
- 5. ESSENTIALS OF BOARD LEADERSHIP /emilydavisconsulting /AskEmilyD
- 6. 10 BASIC BOARD RESPONSIBILITIES 1. Determine mission & purpose 2. Select the chief executive 3. Support & evaluate the chief executive 4. Ensure effective planning 5. Monitor & strengthen programs & services /emilydavisconsulting /AskEmilyD 6. Ensure adequate financial resources 7. Protect assets & provide financial oversight 8. Build a competent board 9. Ensure legal & ethical integrity 10. Enhance the organization’s public standing
- 7. ACTIVITY How does the board as a whole perform the 10 responsibilities listed? Rate the board as a whole on a scale from 1 – 4. 4 = Outstanding 3 = Good 2 = Fair 1 = Poor /emilydavisconsulting /AskEmilyD
- 8. BOARD ROLES & RESPONSIBILITIES Set organizational direction /emilydavisconsulting /AskEmilyD Provide oversight Ensure necessary resources
- 9. WHO CONDUCTS PLANNING? Self- Facilitated /emilydavisconsulting /AskEmilyD Objective perspective Time to commit and compile info Serve as “bad guy” Expert Keeps focus on priorities Costs $ Board/staff resistance Less money Understand org best Can get bogged down in details More subjective Time accountability Consultant
- 10. HIRING A CONSULTANT Identify budget: $5,000 - $7,5000 Timeline: 5 – 6 months Outcomes Request for proposal: Competitive process References by similar orgs ED and Governance Committee leads /emilydavisconsulting /AskEmilyD
- 11. PLAN ELEMENTS Introduction • Process steps • Strategic plan purposes Situational Analysis • Lifecycle stage • Opportunities for consideration • SWOT • Visioning /emilydavisconsulting /AskEmilyD Strategies, Goals, Objectives • Resources Implementation • Accountability • Next steps • Sample docs
- 12. WHY 100% BOARD GIVING?? /emilydavisconsulting /AskEmilyD
- 13. THE GIVING PYRAMID /emilydavisconsulting /AskEmilyD
- 14. SPHERES OF INFLUENCE /emilydavisconsulting /AskEmilyD NEW DONORS direct mail, events ANNUAL DONORS Direct appeals, volunteer involvement MAJOR DONORS Personal relationships Committee and board involvement PLANNED GIFTS Personal relationships & involvement Could be anyone!
- 15. FUNDRAISING PROCESS Prospecting Identification Preparation Cultivating Build the Relationship /emilydavisconsulting /AskEmilyD Engage the Donor Ask for the Gift Stewarding Recognition Reporting Communicating Engagement
- 16. FUNDRAISING BY TIME /emilydavisconsulting /AskEmilyD Prospecting Stewardship & Cultivation Acknowledgment Solicitation
- 17. 3 POSSIBLE OUTCOMES /emilydavisconsulting /AskEmilyD YES!! Yes, but not that much No
- 19. FEARLESS FUNDRAISING: /emilydavisconsulting /AskEmilyD A BOARD MEMBER CHECKLIST! Fundraising opportunities and responsibilities for board members Be honest. Be realistic. Take a risk!
- 21. THE DIFFERENT HATS WE WEAR… Legal Hat /emilydavisconsulting /AskEmilyD Volunteer Hat Ambassador Hat
- 22. ENSURE BOARD & ED ENGAGEMENT* ED is displacing board GOVERNANCE AS OBSERVATION /emilydavisconsulting /AskEmilyD ED is in constructive partnership with board GOVERNANCE AS LEADERSHIP ED is going thru the motions with the board GOVERNANCE AS ATTENDANCE ED is displaced by board GOVERNANCE AS MICROMANAGEMENT E D ENGAGEMEN T BOARD ENGAGEMENT * Source: Richard Chair et. al. “Governance as Leadership”
- 23. ACTIVITY TIME! Write “board” in the space provided if you think it is a board responsibility. Write “staff” if you think it is a responsibility carried out by the staff. Write “both” if you think it is a responsibility shared by staff and board. /emilydavisconsulting /AskEmilyD
- 24. Board Leads Shares values thru policies that put mission in action Hires, supports, assesses ED Opens funding resources in community Oversees financial due diligence Recruits & retains new board members ED Leads Develops/ Proposes policy /emilydavisconsulting /AskEmilyD questions Hires, supervises, motivates staff Develops & implements programs Shared Leadership Strategic plan Fundraising plan & strategies Evaluations Prep board meetings SHARED LEADERSHIP
- 25. HOW FUNCTIONAL ARE WE? Dysfunctional Dramatic Disengagement Conflict Functional Of no real consequence /emilydavisconsulting /AskEmilyD Responsible Compliant Exceptional Anticipates Plans Sees opportunities Unconscious Conscious Enlightened
- 27. WHAT MAKES ‘EM TICK* OVER-COMMITTED • Always YES • Wants to help everyone & everything • Caution! BUSY, BUSY, BUSY ORGANIZER /emilydavisconsulting /AskEmilyD • Need lots to stay engaged • Don’t let them sit around LIKES RECOGNITION • Verbal & print • Use titles & acknowledg ment • Stays focused & on track • Great for events • May get discouraged by others’ lack of support • Lots of ideas for improvement • Pair with an Organizer to keep things moving CREATIVE *Abigail Harmon
- 30. E-GOVERNANCE EMAIL VIRTUAL /emilydavisconsulting /AskEmilyD MEETINGS CLOUD SHARING POLICY
- 32. BOARD REPORTS /emilydavisconsulting /AskEmilyD
- 33. ADDITIONAL MEETINGS /emilydavisconsulting /AskEmilyD
- 34. SHARED RESPONSIBILITIES Roberta’s Rules Mission Moments Facilitation Time Keeper Minutes /emilydavisconsulting /AskEmilyD
- 35. CONFLICT MANAGEMENT /emilydavisconsulting /AskEmilyD
- 38. RESOURCES • BoardSource • IdeaEncore • The Policy Governance Model (Carver) • Council of Nonprofits • Roberta’s Rules of Order • A Fundraising Guide for Nonprofit Board Members /emilydavisconsulting /AskEmilyD • Nonprofit Board Answer Book • Creating Caring and Capable Boards • 10 Basic Responsibilities of Nonprofit Boards • The Board Building Cycle • The Nonprofit Policy Sampler
- 39. Emily Davis, MNM Emily Davis Consulting (720) 515-0581 emily@emilydavisconsulting.com emilydavisconsulting.com emilydavisconsulting.com/blog /emilydavisconsulting /AskEmilyD