Board members play a critical role in ensuring necessary resources – both human and financial – for any organization, however breaking down exactly what that means is often a mystery. Experience how to leverage the board ambassador role for ensuring financial resources and healthy processes for recruiting and engaging current and prospective board members. The facilitated discussion will provide board and staff with information on: • Nonprofit governance roles and responsibilities • Shared leadership roles between board and staff • The comparison between corporate and not-for-profit boards • Strategies for serving as an ambassador to raise funds • Specific tools for a strong board building cycle Join this interactive session for the HomeAid Colorado board on best practices and strategies for strengthening current practices and setting the board and the mission up for success.

1. Governance Essentials:
Ensuring Necessary Resources
HomeAid Colorado
January 17, 2017
Emily Davis, MNM
President, Emily Davis Consulting
Senior Governance Consultant, BoardSource

2. A LITTLE ABOUT ME…

3. A LITTLE ABOUT YOU…
60 seconds or less
Hello.
My name is
Motivational Value
& Why
Board Role
Time on Board
Name
Professional Role

4. Ambassadorship
Shared
Leadership
Board Roles &
Responsibilities
Board Building
Cycle

5. AGREEMENTS & PARKING LOT

6. MISSION STATEMENT
HomeAid’s mission is to build new lives for
homeless families and individuals through housing
and community outreach.

8. BOARD ROLES & RESPONSIBILITIES
Set Organizational
Direction
Provide Oversight Ensure Necessary
Resources
*BoardSource

9. 10 BASIC BOARD RESPONSIBILITIES
1. Determine mission and
purposes.
2. Select the chief executive.
3. Support and evaluate the chief
executive.
4. Ensure effective planning.
5. Monitor and strengthen
programs and services.
6. Ensure adequate financial
resources.
7. Protect assets and provide
financial oversight.
8. Build a competent board.
9. Ensure legal and ethical
integrity.
10. Enhance the organization’s
public standing.
*BoardSource

10. HATS WE WEAR
Legal Ambassador
Volunteer
Connections
Resources
Communications
Duty of Care
Duty of Loyalty
Duty of Obedience Board works for staff
Avoid micromanagement
*BoardSource

11. *Susan Kenney Stevens

12. ASK THE RIGHT QUESTIONS
What?
Why?
How?
How does this serve our mission?
How does it fit our strategic goals?
What is our capacity?
What does success look like?Why is this important right now?
Why should we consider other options?
*Governance as Leadership

13. NPO & CORPORATE BOARDS
Legal
Requirements
Compensation Voting
Human Resources Committees Cash
Strategic Planning Clients
Funding Bottom Line

14. Create &
Review
Policy
CEO/ED
Hiring &
Oversight
Connections
to Funding
Financial
Due
Diligence
Board
Recruitment
& Retention
Policy
Questions
Staff Hiring &
Oversight
Develops,
Implements,
& Oversees
Programs
Chief
Fundraiser
Operations
Reporting
Strategic Plan
Fundraising
Plan/Strategies
Evaluation
Board Meeting
Prep
SHARED LEADERSHIP
BOARD OF DIRECTORS
EXECUTIVE DIRECTOR
(STAFF)

17. ENSURE NECESSARY RESOURCES
CEO
Board Members
Supporters
Policies
Planning
Board Giving
*BoardSource
Prospecting
Cultivation
Stewardship

18. FUNDRAISING & GOVERNANCE

19. NONPROFIT REVENUE SOURCES
Diversity
is key
Individuals
Membership
Special
events
Foundation
grants
Government
grants
Corporate
sponsorship
Earned
income
Service
clubs

20. FUNDRAISING PLAN
DATA GATHERING
ASSESSMENT
INVENTORY
PLAN ELEMENTS
DISCOVERY TRENDS
GOALS & STRATEGIES
IMPLEMENTATION
POSITIONING
RESOURCES
EVALUATION

21. CODE OF ETHICS
DONOR BILL OF RIGHTS
GIFT ACCEPTANCE
GIFT RECORDING
GIFT ACKNOWLEDGMENT
PLEDGE POLICIES
GIFTS OF PERSONAL PROPERTY
IN KIND GIFTS
FINANCIAL CONTROLS

22. THE “F” WORD

23. FUNDRAISING CULTURE ASSESSMENT
*BoardSource

24. FUNDRAISING IS NOT…
BEGGING ATMs

25. FUNDRAISING IS…
CAPACITY FRIENDSMISSION

26. FUNDRAISING BY THE NUMBERS*
*Giving USA 2014

27. DONORS & GIVING
BEQUESTS/
PLANNED GIFTS
MAJOR GIFTS
Capital campaigns
Endowment campaigns
Special events
ANNUAL GIVING
Annual campaigns
Special events
Direct mail
Online giving
Membership programs
ONSITE/FIRST TIME GIFTS
Newsletters
Volunteerism
Social media
Peer-to-peer giving
New gifts
Annual donors
Midsize donors
Major donors
Planned
giving

28. FUNDRAISING PROCESS
PROSPECTING Identification Preparation
CULTIVATION
Build the
Relationship
Engage the
Donor
Ask for the Gift
STEWARDSHIP Recognition Reporting Communicating Engagement

29. Yes, but
not that
much
No
3 POSSIBLE OUTCOMES
YES!!

31. FUNDRAISING BY TIME
Involve &
Engage Donors
25%
Identification
of Prospects
20%
Educate &
Cultivate
25%
Ask for Gifts
5%
Thanks &
Recognize
25%

32. GIVING MOTIVATIONS
* Kay Sprinkel Grace
Philanthropy
Connection
Concern
Capacity

33. EXECUTIVE
DIRECTOR
Chief Fundraiser
Fundraising
Planning
Board & Staff
Liaison
DEVELOPMENT
STAFF
Fundraising
Strategy
Moves
Management
Identify/
Communicate
Needs
DEVELOPMENT
COMMITTEE
Board & Staff
Liaison
Staff support
on specific
efforts/
campaigns
BOARD OF
DIRECTORS
Prospect/Cultivate
/Steward
Oversee
planning/strategies
Make Gifts
Policies
*BoardSource

34. FUNDRAISING
PLAN & STAFF
WHAT DOES IT MEAN?

35. 100% BOARD GIVING
Board Giving
Commitment
Open
Ended
Flexible
Specific
0%
10%
20%
30%
40%
50%
60%
70%
80%
HAVE POLICY PERCENTAGE
GIVING
100%
PARTICIPATION
68%
74%
46%
Board Participation in Giving

36. BOARD ROLES*
Meeting &
engaging
with people
Connector
Illustrating
the work in
a
compelling
way
Storyteller
Making the
case for the
future
Visionary
Asking for
specific
support or
involvement
Closer
*Creation in Common

38. TAKE A BREAK

39. BEGINNING THE PROCESS

40. Identify
Cultivate
Recruit
Orient
Involve
Educate
Evaluate
Rotate
CELEBRATE!
*BoardSource
THE BOARD BUILDING CYCLE

41. STEP BY STEP
Evaluation Application Expectations Outreach
Vetting
Candidate
Approval
Wrap Up Debrief

42. RETENTION & ENGAGEMENT

43. WHAT MAKES ‘EM TICK
•Always YES
•Wants to help
everyone &
everything
•Caution!
OVER-COMMITTED
•Needs lots to
stay engaged
•Don’t let them
sit around
BUSY, BUSY, BUSY
•Verbal & print
•Use titles &
acknowledgm
ent
LIKES RECOGNITION
•Stays focused & on track
•Great for events
•May get discouraged by
others’ lack of support
ORGANIZER
•Lots of ideas for
improvement
•Pair with an Organizer
to keep things moving
CREATIVE
*Abigail Harmon

44. ORIENTATION

45. PROFESSIONAL DEVELOPMENT
Trainings
Associations
Practice
leadership

47. MEETING PREPARATION

48. BOARD MEETING TIPS
Governance
• Board reports
• Strategic
priorities/goals
• Mission moments
• Ask questions
• Avoid
micromanagement
Facilitation
• Consent agendas
• Shared
responsibilities
• Giving
accountability
• Follow up
Participants
• Guests, Staff
• CEO
• Board members
• Honor time

49. IT’S NOT ABOUT YOU
How does this serve the mission?
Does it fit our strategic goals?
What’s our capacity?
What does success look like?
Keep it high level!

50. RECOGNITION

51. OFF BOARDING

53. TAKE AWAY & COMMITMENT

55. Emily Davis, MNM
President, Emily Davis Consulting
Senior Governance Consultant, BoardSource
(720) 515-0581
emily@emilydavisconsulting.com
emilydavisconsulting.com