Governance Essentials for Success
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This document provides an overview of a presentation on nonprofit governance essentials for the Voices Carry Child Advocacy Center board of directors. The presentation covers topics such as the basic responsibilities of nonprofit boards, strategic planning, financial oversight, fundraising, board recruitment and onboarding, and effective board meetings. It emphasizes the importance of boards providing direction, oversight, and ensuring necessary resources for the organization.
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Governance Essentials for Success
- 1. VOICES CARRY CHILD ADVOCACY CENTER GOVERNANCE ESSENTIALS FOR SUCCESS JUNE 29, 2016 Emily Davis, MNM President, Emily Davis Consulting Senior Governance Consultant, BoardSource
- 2. MOTIVATIONAL VALUES “What motivates me to serve on the Voices Carry Board of Directors?”
- 4. 60 seconds or less Name Motivational Value Challenge or Outcome HI! A LITTLE ABOUT YOU…
- 5. AGREEMENTS & PARKING LOT
- 6. AGENDA Setting the Stage 12:00 – 12:30 Governance Essentials 12:30 – 1:30 Break 1:30 – 1:45 Ensuring Financial Resources 1:45 – 2:30 Ensuring Human Resources 2:30 – 3:30 Closing 3:30 – 4:00
- 7. Why did you join? What hesitations did you have? Why would you leave? Why do you stay?
- 8. BASIC BOARD RESPONSIBILITIES Determine mission & purpose Select the chief executive Support & evaluate the CEO Ensure effective planning Monitor & strengthen programs & services Ensure adequate financial resources Protect assets & provide financial oversight Build a competent board Ensure legal & ethical integrity Enhance the organizations good public standing *BoardSource
- 9. OUTSTANDING (4) GOOD (3) FAIR (2) POOR (1) ACTIVITY How does the board as a whole perform the 10 responsibilities listed? Rate the board as a whole on a scale from 1 – 4. *BoardSource*BoardSource
- 10. NPO VS CORPORATE BOARD NONPROFIT CORPORATE Board Legally required Required only for publicly-traded companies Compensation Volunteer Paid Voting Exec. Dir. ex-officio CEO voting member Strategic Planning Shared: Exec. Dir. & Board CEO-led Clients/Constituents Stakeholders Shareholders Human Resources Staff, Volunteers, Donors Employees, Clients Committee Requirements No federal-level requirement for an audit committee; some state-level requirements Audit committee required by Sarbanes-Oxley Act Cash Frequent restrictions on use Generally, limited restricted use Funding Individuals Corporations Foundations Government Events Social enterprise Service clubs Service or Product Bottom Line Impact, People, Financial Financial
- 11. ROLES & RESPONSIBILITIES Set Organizational Direction Provide Oversight Ensure Necessary Resources *BoardSource
- 13. STRATEGIC PLANNING Strategic Priorities Goals Objectives Tactics • Process, not a document • Three-year road map • Input from board, staff, & stakeholders • Narrative, resources, & implementation tools
- 14. ARE WE READY? ORG STABILITY EXISTING PLAN PLAN STRATEGIES TIMING FUNDING BOARD & STAFF COMMITMENT FACILITATION *BoardSource
- 15. WHAT IS THE PROCESS? DISCOVERY Document review Organizational assessment Stakeholder input Situational analysis RETREAT Board education Priorities discussion SWOT Misc. activities DOCUMENTATION Plan narrative Drafts revised Implementation dashboard Appendices IMPLEMENTATION Plan highlights Dashboard Champions Review quarterly, reports Update annually Technical assistance
- 16. WHO CONDUCTS PLANNING? Objective perspective Time to commit and compile info Serve as “bad guy” Expert Keeps focus on priorities Costs $ Board/staff resistance Less money Understand org best Can get bogged down in details More subjective Time accountability Self-Facilitated Consultant
- 17. ROLES & RESPONSIBILITIES Set Organizational Direction Provide Oversight *BoardSource
- 20. ASK THE RIGHT QUESTIONS What is our capacity? What does success look like? What matters the most to us? How does this serve our mission? How does it fit our strategic goals? How might this be a challenge for us? Why is this important right now? Why should we consider other options? Why is this relevant to our stakeholders? *BoardSource
- 21. BOARD & ED ENGAGEMENT* OBSERVATION LEADERSHIP ATTENDANCE MICROMANAGEMENT E D E N G A G E M E N T BOARD ENGAGEMENT *BoardSource*BoardSource
- 23. SHARED LEADERSHIP BOARD LEADS SHARED LEADERSHIP ED LEADS Strategic Plan Funding Strategies Evaluation Board Meeting Prep Policy Questions Staff Hiring & Oversight Develops, Implements, & Oversees Programs Chief Fundraiser Operations Reporting Create & Review Policy ED Hiring & Oversight Connections to Funding Financial Due Diligence Board Recruitment & Retention *BoardSource
- 24. OPERATIONS IN ALTITUDE Do you need to change your altitude?
- 26. QUICK BREAK!
- 27. ROLES & RESPONSIBILITIES Set Organizational Direction Provide Oversight Ensure Necessary Resources *BoardSource
- 28. ENSURE HUMAN & FINANCIAL RESOURCES CEO Board Members Supporters Policies Planning Board Giving Prospecting Cultivation Stewardship *BoardSource*BoardSource
- 29. HATS WE WEAR Legal AmbassadorVolunteer Connections Resources Communications Duty of Care Duty of Loyalty Duty of Obedience Board works for staff Avoid micromanagement *BoardSource*BoardSource
- 30. WHAT DOES IT MEAN? FUNDRAISING PLAN & STAFF
- 31. MISSION MOMENT What is a Voices Carry mission moment?
- 32. THE F WORD!
- 34. WHAT IS FUNDRAISING? • Investment in a mission • Improves capacity for impact and change • Build relationships – “Friend”raising • Not begging for money • People are not ATMs
- 36. FUNDRAISING BY THE NUMBERS* *Giving USA 2014
- 37. DONORS & GIVING BEQUESTS/ PLANNED GIFTS MAJOR GIFTS Capital campaigns Endowment campaigns Special events ANNUAL GIVING Annual campaigns Special events Direct mail Online giving Membership programs ONSITE/FIRST TIME GIFTS Newsletters Volunteerism Social media Peer-to-peer giving New gifts Annual donors Midsize donors Major donors Planned giving
- 38. FUNDRAISING PROCESS PROSPECTING Identification Preparation CULTIVATION Build the Relationship Engage the Donor Ask for the Gift STEWARDSHIP Recognition Reporting Communicating Engagement
- 39. WHERE DO YOU LAND? Prospecting Cultivation Stewardship What takes the most time in fundraising?
- 40. FUNDRAISING BY TIME Involve & Engage Donors 25% Identification of Prospects 20%Educate & Cultivate 25% Ask for Gifts 5% Thanks & Recognize 25%
- 43. FEARLESS FUNDRAISING: A BOARD MEMBER CHECKLIST! Fundraising opportunities and responsibilities for board members Be honest. Be realistic. Take a risk!
- 44. FUNDRAISING ROLES EXECUTIVE DIRECTOR Chief Fundraiser Media Spokesperson Fundraising Planning Board & Staff Liaison DEVELOPMENT STAFF Fundraising Strategy Moves Management Identify/ Communicate Needs BOARD OF DIRECTORS Connect to Funding Make Gifts Policies DEVELOPMENT COMMITTEE Board & Staff Liaison Staff support on specific efforts/campaigns *BoardSource
- 45. 100% BOARD GIVING Board Giving Commitment Open Ended Flexible Specific 0% 10% 20% 30% 40% 50% 60% 70% 80% 68% 74% 46% Board Participation in Giving *BoardSource
- 46. QUESTIONS?
- 47. Great board member retention begins with a great recruitment process! RECRUITMENT
- 49. WHO LEADS?
- 50. STEP BY STEP Evaluation Expectations
- 51. REVIEW BOARD JOB DESCRIPTIONS MEMBERS AT LARGE PRESIDENT/CHAIR VICE PRESIDENT/CHAIR SECRETARY TREASURER
- 52. STEP BY STEP Evaluation Expectations Application Outreach
- 53. WHERE DO YOU FIND CANDIDATES?
- 54. STEP BY STEP Evaluation Expectations Application Outreach Vetting Selection Debrief
- 58. BOARD & COMMITTEE TYPES BOARDS • Governing • Advisory • Emeritus • Honorary COMMITTEES • Governance • Finance • Fund development • Program • Marketing
- 59. ONBOARDING ORIENTATION BOARD BUDDIES Hello. My name is…
- 60. WHAT MAKES ‘EM TICK •Always YES •Wants to help everyone & everything •Caution! OVER-COMMITTED •Needs lots to stay engaged •Don’t let them sit around BUSY, BUSY, BUSY •Verbal & print •Use titles & acknowledg ment LIKES RECOGNITION •Stays focused & on track •Great for events •May get discouraged by others’ lack of support ORGANIZER • Lots of ideas for improvement • Pair with an Organizer to keep things moving CREATIVE *Abigail Harmon
- 61. INVEST IN LEARNING TRAINING & EDUCATION NETWORKS & ASSOCIATIONS PRACTICE LEADERSHIP
- 62. BOARD ENGAGEMENT PLANS • What do you want to include? • How will you create them? • How do you hold yourselves accountable? • What challenges lie ahead? • What does success look like? • Board participation • Committee participation • Event participation • Individual giving • Fundraising activities • Ambassadorship • Resources have and need
- 63. MEETINGS: None of us is as dumb as all of us
- 64. BOARD MEETING TIPS Governance Board reports Strategic priorities/goals Mission moments Ask questions Avoid micromanagement Facilitation Consent agendas Shared responsibilities Giving accountability Follow up Participants Guests, Staff ED Board members Honor time
- 66. IT’S NOT ABOUT YOU How does this serve the mission? Does it fit our strategic goals? What’s our capacity? What does success look like? Keep it high level!
- 67. OFF BOARDING Succession planning Honorary/ Emeritus/ Advisory Committee Board buddy Recognition
- 69. PICTURE YOUR LEGACY Select a card that answers the question: “What is the legacy you want to leave on the Voices Carry board?”
- 70. TAKE AWAY & COMMITMENT
- 71. Emily Davis, MNM President, Emily Davis Consulting Senior Governance Consultant, BoardSource (720) 515-0581 emily@emilydavisconsulting.com emilydavisconsulting.com