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Conteneo Weave: Advanced Powers
- 1. Conteneo Weave AdvancedPowers! Version 2.0 Idea Engine Decision Engine
- 2. Objectives As a Producerand/or Facilitator using Weave, I want to understand the super cool awesome advanced capabilities of Weave so that I collaborate like a boss.
- 3. Agenda • Single UserDE • Collaboration Events with LOTS of People: Galas • Large Scale Prioritization • Large Scale Retrospectives • Pre-configured Frameworks • Framework Forum Framework • Anonymous Play • Participant vs. Standard vs. Professional Accounts • Exit URL 3
- 4. Single User DecisionEngine 4 Laura: Add Slides
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- 11. • Try it! •https://weave.conteneo.co/game/join?id=526- 621-235 11
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- 13. Forums and Galas TypeOverview FORUM A forum is an actively engaged framework with 3-8 participants. A “dinner party”: You specify the guest list and the host (Facilitator) of each forum. Each forum is uniquely scheduled with unique URLs. GALA An “open seating event”: Participants are slotted into a forum as they arrive. A gala is essentially a group of forums, running for a specific period of time. Galas are slot large numbers of participants into individual forums with 1-8 participants. All participants share the same URL and the system organizes them into groups according to rules set by the that the produce. Requires a Pro or Enterprise account.
- 14. Forums vs. Galas ForumGala Facilitated? Yes Yes or No Scheduling Each forum is uniquely scheduled Each forum starts automatically as needed Lobby? Yes - Facilitators manage the lobby before the forum No - Participants are dropped into a forum if they meet guest list criteria. Adding Participants Facilitators add participants Participants are added to forums if there are slots open Removing Slots Facilitators can remove slots when they are clear there will be no more participants Slots are automatically removed Ending the Forum Manually Timed Ending Facilitators end the forum Time expires N/A Time Expires 14
- 15. Start Gala Timing andStructure 15 A Single Forum is scheduled for a specific time: A Gala is scheduled for a range of time. Forums are created dynamically! Time Start End Time Facilitator Facilitator Facilitator A gala may have a facilitator if a facilitator is available. If no facilitator is available the participants self-moderate their forum.
- 16. Configuring a 4-hourGala with 5 People 16 You will configure the Gala to start at 09:55 because some participants will arrive early. time9:55 10:00 14:00 You will formally invite them by telling them the Gala starts at 10:00. You will end the Gala at 14:00. Remember that ending the gala does NOT End the Forum. The first person who clicks on the URL after 09:55 will start a forum. Each forum will last one hour. The next four people will be added to this forum. The sixth person will start a new forum.
- 17. 17 Gala Configuration A slotreserves a place for a participant. Empty slots are dropped at a frequency you define. Control how many times a participant can play to prevent undue influence. Stops the gala after a specified number of participants A gala has “room” for up to 8 participants. Set your Dynamic In- forum options
- 18. 18 Scheduling a Gala Notethat a Gala runs for a set period of time. The default is one week. Add your facilitators or leave empty to create an an unfacilitated Gala. *If there is no facilitator available when first participant joins, the forum will start as an “unfacilitated” forum.
- 19. Gala Best Practices •You can add a pool of facilitators to manage a large number of facilitators against a large number of players. • Facilitators should join early if you would like to ensure that each forum is facilitated. • Pick a time for slots to disappear • Start your gala’s start time 10-15 minutes early so that facilitators can enter 19
- 20. Processing Sequence forGalas 20 No Forum! Claire Is Claire’s specific email on the Excluded List? Is Claire’s specific email on the guestlist? No Place Claire into a forum Is Claire’s email domain on the Excluded List? No Yes Is Claire’s email domain on the guestlist? No Yes No Yes Yes
- 21. Authentication for Galas 21 NoForum! Claire Is Claire’s specific email on the blacklist? Is Claire’s specific email on the guestlist? No The System Emails an Authentication Code to Claire Is Claire’s email domain on the blacklist? No Yes Is Claire’s email domain on the guestlist? No Yes No Yes Claire Does Claire enter the correct auth code? Place Claire into a forum Yes
- 22. Large Scale Prioritizationwith Decision Engine How to handle more than 20 projects/features in Decision Engine. 22
- 23. Scenario: More than20 Projects We recommend no more than 20 projects in a single forum to prevent cognitive overload. There are times when you have more than 20 projects to prioritize. In this example you will use a tournament structure – like runners competing in a track meet. 23
- 24. Example: 40 PotentialProjects, Part 1 Project 1 Project 2 Project 38 Project 39 Project 40 Step 1: Prepare your Excel file with 40 projects. Step 2: Organize your Excel file into 2 files, each with 20 projects. Project 1 Project 20 Project 21 Project 40 Step 3: Upload each Excel file. You will create 2 Frameworks. Step 4: Create two galas, one for each framework. Gala for Projects 1 - 20 Gala for Projects 21 - 40 Who Should Participate in the Gala? If you want to have the SAME PEOPLE see ALL of the projects then you will invite them to both galas. If you want different people to participate in the galas than you can simply share the gala URLs as you wish.
- 25. Example: 40 PotentialProjects, Part 2 Step 4: Create two galas, one for each framework. Gala for Projects 1 - 20 Gala for Projects 21 - 40 Step 5: Take the highest ranked projects from each gala and merge them into a new Excel spreadsheet. You should have 12-22 projects. Gala Results for Projects 1 - 20 Gala Results for Projects 21 - 40 Project 1 Project 3 Project 16 Project 17 Project 18 12 to 22 projects that were funded in the first two galas.
- 26. Example: 40 PotentialProjects, Part 3 Project 1 Project 3 Project 16 Project 17 Project 18 Final Round Projects Step 6: Upload the final round of projects into the system. Step 7: Run a final round gala. Gala Results for Projects – Final RoundStep 8: Pop the champagne and celebrate with the winning projects!
- 27. Large Scale Collaborationwith Idea Engine Case Study: Large Scale Retrospectives 27
- 28. 28 We used Weaveto facilitate Sailboat retrospectives Central question: Think about the work you have done in your role over the last 6 months. What has worked really well and makes your job easier, faster, more efficient or fun? What has not worked well and is holding you back, taking longer than it should, or is simply painful?
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- 30. 30 People, 38 People & Process,8 Process, 29 Process, Tools & Technology, 2 Tools & Technology, 19 People People & Process Process Process, Tools & Technology Tools & Technology Categories Results – 96 Wind
- 31. 31 People, 16 People & Process,21 Process, 92 Process, Tools & Technology, 18 Tools & Technology, 17 People People & Process Process Process, Tools & Technology Tools & Technology Categories Results – 165 Anchors
- 32. Framework > Forum> Framework 32
- 33. 33 Select Edit Forumas New Framework
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- 35. 35 Change your background image Theitems from the previous Speedboat Forum carry over
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- 41. Integrating Preconfigured Frameworks Youcan easily add any public framework to your web site using embed code! 41 Find Your Forum Find a Framework in the Frameworks tab Grab the Embed Code to add to your website or copy the link to share with others! Grab the Embed Code to add to your website or copy the link to share with others! Click the Info icon
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- 43. Alter-ego Use your initials,a super hero, or other pseudonym Use your real email address The system captures email addresses and therefore, the results are not 100% anonymous – be clear with your attendees.
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- 48. 48 Conteneo, Inc. 1296 KiferRd., Suite 601 Sunnyvale, CA 94087 Please visit us at www.conteneo.co!