Concur Automated Travel & Expense Management

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Concur Automated Travel &
Expense Management
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2INTERNAL© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Today’s Presenters
Chelsea Behrens | SAP Concur
Solutions Consultant
Rob Bassett | Net@Work
Manager

Webinar Details
• Today’s Webinar is roughly 1 hour
• All phone lines are muted
• If anyone has any questions during this webinar – please type them in your
Questions Box located at the bottom of your webinar panel

180+ Business
Technology Architects
and Consultants
IT Road
Mapping
& Strategic
Planning
Business
Process Review
Ecosystem
BI, Analytics
& Reporting
Cloud & IT
Managed Services
ERP/
Accounting
Web
Development &
e-Commerce
Sister Company
Payment
Processing
SWYPE
Sister Company
CRM &
Marketing
Automation
HRMS/
Employer
Solutions
Document
Management
Nonprofit
Solutions
Managed Print
Services
Sister Company

Net@Work + Concur Partnership

INTERNAL
Chelsea Behrens
Solutions Consultant, SAP Concur
Spend Management Made Simple

Payroll T&E Everything else
Typical spending breakdown
35% 10% 55%

There’s a better way…

Today
We live in a mobile era
PAST

 Employees are spending far too much time
filling out and tracking expenses
 Your finance team is buried in spreadsheets
and paper receipts
 Expense reports are often late, missing
receipts or missing details
 Travel or expense policies aren’t followed
Does any of this sound familiar?

Expense Reports Invoices
$2065 $2583
Source: Aberdeen Expense Management for a New Decade
What is this “free” process costing you?

Employee
 Capture expenses on the go
 Save time
 Get paid faster
Managers
 Visibility into spend
 Quicker approvals
 Create profitable customers
Benefits for all stakeholders
Executive Leadership
 Visibility into spend
 Scale to grow
 Set vision for the future
Accounting
 Save time
 Increase compliance
 Improve Control

Heavy investment in R&D
and value-added partnerships
25,000+
SMN clients located in North America
40M+
Users
High client satisfaction
with over 95% client retention
Trusted by 40,000+
clients located in over 150 countries
Global company +
local support

14
Spend Management Made SimpleOne Integrated Solution
Invoice Travel Expense

• Easy online booking
• Built-in policy control
• Integrated with Expense Travel

Mobile Travel Booking

Manager Approval

Top Exception Violators
Sent for Payment Date Between Jan 1, 2017 and Sept 17, 2017
Reporting Currency: USD
Travel Policy Exceptions
First Travel Date Between Jan 1, 2017 and Sept 17, 2017
Track Policy Exceptions

100%
Commercial
Airline
Participation
E-Receipts

Hotel E-Receipt Itemization

• Capture spend as it happens
• User-friendly
• Built-in policy control Expense

“Quick and easy to use”

Automate Your Workflow
Accounting
Processes
Manager
Approves
Employee
Submits
Additional
Approvals
Threshold
Approvals
Additional
Department
Approvals
Employee
Reimbursements
ERP
Update
Analyze
Data

Mobile Approvals

Expense Processor

3 Day Reimbursement Cycle
Expense report
gets submitted
Concur pays employees
& corporate card
Verified & fully
approved by
Accounting

Executive Overview Dashboard

Expense Accruals

View Top Spend
BYEMPLOYEE
BYVENDOR

• Complete visibility in one place
• Eliminate the need for manual data entry
• Automated approvals Invoice

 Invoice capture
service
 E-mailed invoices
 Scan
 OCR
Capture
 Coding & allocations
 PO matching
 Approvals
 Receipt confirmation
 Notifications
Approve
 Extract to ERP
 Check / ACH
 Credit / virtual card
Pay
 Reports & dashboards
 track invoice accruals
 Invoice cycle time
and other Key
Performance
Indicators (KPIs)
 Top vendors by spend
Visibility
 Purchase request
 Approval
 Issue PO
Procure
SAP Concur Invoice Solution

INVOICE MANAGEMENT DASHBOARD
• Connected, relevant data
grouped
• Visualizations tell a high level
story
• Visual indicators alert to potential
problems
• Embedded education
• Drill reports

Accounting Integration
Your
ERP
Supports any accounting system!
Configured to your GL
On-demand import/export
Multiple integration methods (FTP, Web Services)
Bidirectional connections available

42
Spend Management Made Simple
Invoice Travel Expense
• Connect your spend data into a
single system.
• Give you visibility to better
understand each financial
transaction.
• Simplify the process for
everyone.

Thank You For Attending!
Please type in
your questions

How To Contact Us:
Connect with
800-719-3307
www.netatwork.com
netatwork.com/blog
Net@Work YouTube
Follow us on Twitter: @netatwork_corp
Follow Net@Work on LinkedIn
Follow Net@Work on Google+
Follow Net@Work on Facebook
Kayla Prenger | Net@Work
Account Executive – Compliance
(P) 636-362-6624
kprenger@netatwork.com
For More Information:
Rob Basset | Net@Work
Manager
(P) 804-298-3813
rbassett@netatwork.com
Contact your Net@Work Account Manager for any questions or concerns.
Or you can reach out to us via the information below!

Concur Automated Travel & Expense Management

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