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A GUIDE FOR
COMPREHENSIVE NEEDS
ASSESSMENT
BY TRACY BUTTILLO
What is a Needs Assessment?
•The definition of a needs assessment,
typically means that local staff must
collect data that help illuminate the
path to improvement.
The No Child Left Behind (NCLB) Act have specific
requirements for conducting a needs assessment.
• These requirements are:
• Title, I, Part A: Basic programs for students from economically
disadvantaged backgrounds.
• Title I, Part C: Migrant education, are programs that must identify special
educational needs of migratory children as part of the comprehensive
planning process.
• Title II: High quality teachers (HQTs) and principals.
• Title III: English Language Learners and immigrant students.
• Title V: Programs that receive character education funds, the needs of gifted
/talented students, and local needs for innovative programs.
Let’s talk more about title III (English Language Learners and immigrant
students)
The needs assessment must include:
1. The number of students who are labeled as LEP.
2. Information on the students’ characteristics
a. Native language
b. Achievement data in reading, language arts, and math.
c. Proficiency in English and their native language.
d. Comparison data of ELL and non-ELL students.
e. A summary of the previous schooling experiences of the children.
3. Professional development needs for the teachers should be provided.
Components of a Needs Assessment:
• Considers a range of needs or issues
• Includes information gathered from a variety of sources
• Employs the use of valid and reliable data to the maximum extent
possible
• Meaningfully involves many individuals representing a range of
knowledge, skills, and expertise
• Results in the development of goals and plans
• Used as the basis for resource allocation
• Includes regular follow up and evaluation of plans and strategies.
What is the Focus?
• The focus should address test scores, drop out
rates, student mobility, attendance rates, and
graduation rates.
• Curriculum and instruction
• Professional Development needs
• Family and community involvement
Information Gathering
What is it?
It is a comprehensive needs assessment that is gathered from a variety of sources.
What are these sources?
They are quantitative data sources such as CSAP scores, CSAP Alternate scores,
Colorado English Language Acquisition, (CELA), AYP, and the School Accountability
Report.
Who should be a part of this team?
stakeholders
superintendents
Central
office staff
principals
teachers
Parents and guardians
Community members
The Planning Steps for a Comprehensive
Needs Assessment
Step 1: Constitute a needs assessment committee
Step 2: Who needs to be involved in data gathering?
a. Key district and school personnel
b. External stakeholders
Step 3: Prepare management plan
Step 4: Identify issues and concerns.
The Planning Steps Continued……….
Step 5: Identify measures
Step 6: Decide preliminary priorities
Step 7: Designing a comprehensive needs
assessment.
Step 8: Identify measures to use.
Three Parts to Data Collection and Analysis:
• Collecting existing data
• Collecting new data
• Analyzing data to identify needs
How Can You Gather Existing Data?
Student Demographics
• Changing the demographics is one of the biggest challenges
that schools face.
Student Achievement Data
• This can be done through formative and summative
assessments.
What are Some More Ways?
Curriculum and Instruction
• Is it aligned with state frameworks, what kinds of assessments
are most used, and how effective is the instruction?
Professional Development
• Teacher surveys are the most common.
Gathering Existing Data
Technology
• Should align with school’s mission.
Family/Community Involvement Measures
• This includes parenting, communicating, volunteering, learning at
home, decision making, and collaborating.
• Early Childhood Assessment Data can also be added to existing data.
Gathering New Data
• This can be done through:
• Data Collection Logistics
• Caution: The needs assessment committee should be aware of the kind of bias
that might be introduced through self assessment convenience samples.
• Collecting Valid and Reliable Data
• The use of surveys with pre-established reliability and validity should be
considered whenever possible. Try to use multiple sources.
Data Analysis: Calculating the Differences between
the groups using statistical tests.
Now the needs can be prioritized through the data
that was collected and analyzed.
• Decisions can now be made for student achievement and planning.
• The Needs Assessment Results can now be reported.
• Comprehensive Planning can begin: articulation of measureable goals and
devising strategies to meet those goals.
• SMART goal: Specific, Measurable, Attainable, Realistic, and Timely.
• District Improvement Planning (CADI) that can be used as part of a
comprehensive needs assessment.
• Now the district can take action.
REFERENCES
SOUTHWEST COMPREHENSIVE CENTER AT WEST ED
PREPARED FOR THE COLORADO DEPARTMENT OF
EDUCATION BY RMC RESEARCH CORPORATION, A
SUBCONTRACTOR TO THE SOUTHWEST COMPREHENSIVE
CENTER OF WEST ED.

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Comprehension needs assessment slides

  • 1. A GUIDE FOR COMPREHENSIVE NEEDS ASSESSMENT BY TRACY BUTTILLO
  • 2. What is a Needs Assessment? •The definition of a needs assessment, typically means that local staff must collect data that help illuminate the path to improvement.
  • 3. The No Child Left Behind (NCLB) Act have specific requirements for conducting a needs assessment. • These requirements are: • Title, I, Part A: Basic programs for students from economically disadvantaged backgrounds. • Title I, Part C: Migrant education, are programs that must identify special educational needs of migratory children as part of the comprehensive planning process. • Title II: High quality teachers (HQTs) and principals. • Title III: English Language Learners and immigrant students. • Title V: Programs that receive character education funds, the needs of gifted /talented students, and local needs for innovative programs.
  • 4. Let’s talk more about title III (English Language Learners and immigrant students) The needs assessment must include: 1. The number of students who are labeled as LEP. 2. Information on the students’ characteristics a. Native language b. Achievement data in reading, language arts, and math. c. Proficiency in English and their native language. d. Comparison data of ELL and non-ELL students. e. A summary of the previous schooling experiences of the children. 3. Professional development needs for the teachers should be provided.
  • 5. Components of a Needs Assessment: • Considers a range of needs or issues • Includes information gathered from a variety of sources • Employs the use of valid and reliable data to the maximum extent possible • Meaningfully involves many individuals representing a range of knowledge, skills, and expertise • Results in the development of goals and plans • Used as the basis for resource allocation • Includes regular follow up and evaluation of plans and strategies.
  • 6. What is the Focus? • The focus should address test scores, drop out rates, student mobility, attendance rates, and graduation rates. • Curriculum and instruction • Professional Development needs • Family and community involvement
  • 7. Information Gathering What is it? It is a comprehensive needs assessment that is gathered from a variety of sources. What are these sources? They are quantitative data sources such as CSAP scores, CSAP Alternate scores, Colorado English Language Acquisition, (CELA), AYP, and the School Accountability Report.
  • 8.
  • 9. Who should be a part of this team? stakeholders superintendents Central office staff principals teachers Parents and guardians Community members
  • 10. The Planning Steps for a Comprehensive Needs Assessment Step 1: Constitute a needs assessment committee Step 2: Who needs to be involved in data gathering? a. Key district and school personnel b. External stakeholders Step 3: Prepare management plan Step 4: Identify issues and concerns.
  • 11. The Planning Steps Continued………. Step 5: Identify measures Step 6: Decide preliminary priorities Step 7: Designing a comprehensive needs assessment. Step 8: Identify measures to use.
  • 12. Three Parts to Data Collection and Analysis: • Collecting existing data • Collecting new data • Analyzing data to identify needs
  • 13. How Can You Gather Existing Data? Student Demographics • Changing the demographics is one of the biggest challenges that schools face. Student Achievement Data • This can be done through formative and summative assessments.
  • 14. What are Some More Ways? Curriculum and Instruction • Is it aligned with state frameworks, what kinds of assessments are most used, and how effective is the instruction? Professional Development • Teacher surveys are the most common.
  • 15. Gathering Existing Data Technology • Should align with school’s mission. Family/Community Involvement Measures • This includes parenting, communicating, volunteering, learning at home, decision making, and collaborating. • Early Childhood Assessment Data can also be added to existing data.
  • 16. Gathering New Data • This can be done through: • Data Collection Logistics • Caution: The needs assessment committee should be aware of the kind of bias that might be introduced through self assessment convenience samples. • Collecting Valid and Reliable Data • The use of surveys with pre-established reliability and validity should be considered whenever possible. Try to use multiple sources.
  • 17. Data Analysis: Calculating the Differences between the groups using statistical tests.
  • 18. Now the needs can be prioritized through the data that was collected and analyzed. • Decisions can now be made for student achievement and planning. • The Needs Assessment Results can now be reported. • Comprehensive Planning can begin: articulation of measureable goals and devising strategies to meet those goals. • SMART goal: Specific, Measurable, Attainable, Realistic, and Timely. • District Improvement Planning (CADI) that can be used as part of a comprehensive needs assessment. • Now the district can take action.
  • 19. REFERENCES SOUTHWEST COMPREHENSIVE CENTER AT WEST ED PREPARED FOR THE COLORADO DEPARTMENT OF EDUCATION BY RMC RESEARCH CORPORATION, A SUBCONTRACTOR TO THE SOUTHWEST COMPREHENSIVE CENTER OF WEST ED.