The document discusses the importance of effective communication for event managers. It provides tips for communicating effectively, including calling instead of texting, writing efficient emails, interacting frequently to build relationships, and following up on tasks. Strong communication allows event managers to build an effective team, respond quickly when issues arise, and avoid problems during a crisis by having clear expectations and keeping everyone accountable. The key is to communicate clearly with everyone involved in the event planning process so the event runs smoothly and meets its objectives.

1. How to communicate
effectively in event
management

2. Event management is the application of project
management to the creation and development of
small and/or large-scale personal or corporate
events.
The events industry now includes events of all
sizes from the Olympics down to business
breakfast meetings.
Events are held order to market their label, build
business relationships, raise money, or celebrate
achievement.

3. Arranging for speakers or entertainers
Site selection
The process of planning and coordinating the event is
usually referred to as event planning and which can
include;
Budgeting
Coordinating transportation and parking
Acquiring necessary permits
Scheduling Arranging decor
Event security
Catering
Coordinating with third party vendors
Emergency plans

4. The event manager is the person who plans and
executes the event, taking responsibility for the
creative, technical, and logistical elements.
This includes overall event design, brand building,
marketing and communication strategy, audio-
visual production, script writing, logistics, budgeting,
negotiation, and client service.

5. Why is it important to communicate with others?

6. Calling Instead of Texting
We live in the digital century where the primary form of
communication is text-based. While fast and easy to
check on-the-go, a voice will add a personal touch that a
text will never be able to get.

7. Writing Efficient Emails
When we drafting mails be sure to
include all pertinent information in a
concise email to avoid a lot of back
and forth—making sure that all the
information that you are sending is
correct will go a long way.

8. Interacting
Frequent and professional interactions will be able to build
strong interpersonal relationships, even outside of
communication events

9. Following Up
Follow up is crucial right from the beginning.
It is important to set clear and concise expectations to keep everyone liable for what
they are providing for the event.

10. Call to Actions
Never be shy to allocate certain tasks to others,
you definitely cannot do everything yourself.
Using call to action words will set the tone of
what’s expected.
Make sure to show your sincere appreciation.

11. At the end of the day, communication is
always the key to success and anyone
who does not communicate effectively
with those that they work with is doomed
to fail. Remember these top effective
communication methods:
1.Follow up with clients and employees
so no one drops the ball.
2.Interact and engage with people to
build rapport and lasting relationships.
3.Create efficient and effective emails so
everyone is on the same page.

12. Why is an effective communication channel so essential?
1 Effective communication creates a better, more effective team
As an event manager, having a good team of people around you is so important for the delivery of a
successful event.
2 You can’t predict when something is going to happen that needs fast, mass communication
As every event planner knows, you cannot plan for everything and you certainly cannot predict the future.
3 We’ve all sadly witnessed the impact a lack of effective communications can have in a crisis

13. Once an event is scheduled—and the dates and times are set in stone—you must deliver.
This is precisely why you have to communicate effectively with every single person in
the event planning process.
Building an event communication plan allows everyone you work with to have clear
expectations of their tasks, and increases productivity.
Productivity is of the utmost importance when working in event management due to tight time
constraints and deadlines.
Without effective communication management, your event could fall apart at the seams.