Communication is essential for any organization to function properly and achieve its objectives. There are different types of communication including downward, upward, and lateral. Barriers like semantic issues, psychological factors, status relationships, and attitudes can interfere with effective communication. To communicate effectively, organizations should develop clear channels, interpersonal relationships, specify topics, promote participation, understand receivers, incorporate feedback, select proper channels and timing, reduce noise, and limit information overload.

1. COMMUNICATION
How to communicate in an effective
way
Md. Sajid Rahman
Officer-HR
HRDFO - Jhenaidah

2. Understanding Communication
Communication is the common understanding
of two or more people about a matter. It keeps
the members of the organization informed
about the internal and external happenings
relevant to a task and of interest of the
organization.
 Communication co-ordinates the efforts of the
members towards achieving organizational
objectives. Communication can be compared
with a bridge.

3. Communication Typology
 Downward Communication
 Upward Communication
 Lateral Communication
On the basis of Expression-
– Oral Communication.
– Written ”
– Non-Verbal ” (Symbolic).

4. Communication process model
Feedback
ReceptingThought Encoding
Transmission
Of
message
Decoding Understanding
Noise

5. Communication to be
effective & healthy
Effective communication is essential for any business or
organization to prosper. It cuts out on wasted time and
provides both customers and employees with the necessary
tools to succeed and find satisfaction.
Effective communication generally includes –
• The channels of communication must be definitely
known
• There must be a formal channel of communication
to every member of the organization

6. • It must be as direct and as short as possible
• The lines of communication should be generally
be respected
• These who serve as communications centre must
be component
• Line of communication should not be
interrupted during the operation of a distinct
phase of work
• Every communication must be authenticated and
• The case of breakdown in communication such
as distortion, filtration, organization size and
complexity, failure to understand, lack of
acceptance, must be properly guarded against.

7. Barriers to communication
The barriers often cause misunderstanding & breakdown
in communication leading to poor human relations.
External Barriers : External barriers are those caused by
factors other than organizational and personal factors.
(a) Semantic barriers : Language, action.
(b) Emotional or psychological barriers
Organizational Barriers : Organizational barriers are generally
seen when the organization is big & it has huge number of
employees.
(a) Status Relationship.
(b) Attitude of superiors.
(c) Unhealthy competition.
(d) Lack of flexibility.

8. How to make communication
effective
A clear organizational concept
Development of inter-personal
relationship
Specification of the subject matter.
Sharing responsibility of
communication.
Promoting Participative Approach
Understanding the receiver
Feedback

9. Selecting on Effective Communication
Channel
Proper timing
Eliminating differences in perception
Ownership development
Avoid Information Overload
Reduction and elimination of noise levels

10. THANK YOU ALL