This document provides information and guidance on using WebEx for online meetings and collaboration at Purdue University North Central. It outlines that WebEx allows for webinars, lectures, office hours, and other uses. All Purdue account holders have access. It describes how to set up meetings and events, record sessions, and access recordings through Kaltura MediaSpace. Alternatives like Google Hangouts and collaboration tools like Dropbox and Google Drive are also mentioned. Contact information is provided for getting help with WebEx or attending training sessions.

1. Office of Learning &Technology
Purdue University North Central

2.  Adobe Connect will be discontinued on
campus after January 30, 2015
 Tools are very similar – both support
recording and live conferencing
 WebEx offers slightly easier setup for
microphones and cameras
 WebEx publishes to the Kaltura web
space

3.  WebEx is aWeb communication system that allows
users to reach others online anytime in a live
conference
 What can it be used for?
 Webinars
 Classroom Lectures
 Virtual Office Hours
 Distance Learning
 Professional Development
 User Collaboration on content
 AvailableWebEx app for iPhone/Android allows talk
and text chat, reviewing of content, some file sharing

4.  All users with a Purdue account have access (even
students)
 Visit http://purdue.webex.com to log in
 Webcam and microphone needed
 Start a conference – four types:
 Meeting: For interactive presentations of a general nature
 Event: For scheduled online events and webinars
 Training:To administer online tests or quizzes, and
conduct lab sessions or virtual office hours
 Support: For helping others work through technological
issues by sharing screens

5.  Set your meeting up in advance through
Scheduling or create a One-Click meeting
 Must have a password
 Can share link and password with anyone
 Meetings are the most popular and common way
to set up a conference
 Use Advanced Scheduler options to set up
persistent link to use throughout the semester
 Uncheck “Delete from My Meetings when
Completed” for best results

6.  Go over basic etiquette with students like not
talking over one another or changing the slides
 You can mute participant microphones and
manage access on the fly
 Have students use the chat feature for questions
(in case they cannot use the microphone)
 Practice good etiquette in the room:
 Try not to speak over others
 Communicate effectively
 Respect network delays/lags

7.  At this time,WebEx has no automatic or live
transcription available – if transcription is
needed, contact Disability Services
 Share visuals that include both text and
graphics to accommodate more students
 Be mindful of both technological and
processing delays and allow extra time for
responses when you ask a question
 Share handouts, notes, and transcriptions
along with your recordings

8.  WebEx records through the Recorder button
in the top right of your meeting window
 Make sure to click the Red Record Button in
the lower right to start recording!

9.  All published recordings go to the Kaltura
MediaSpace: http://mediaspace.itap.purdue.edu
 You may log in at the MediaSpace website to
access links to all recordings
 You may also access recordings in BlackBoard
through the Build Content -> Kaltura command
 There is a lag time between recording and
accessing the finished recorded link, which can
be several hours depending on length

12.  Login toWebEx
 http://purdue.webex.com
 Create a One-Click Meeting
 Create a Scheduled Meeting

13.  Inside the Meeting room
 Share your webcam
 Connect your microphone
 Record the meeting
 Locate the meeting link in Kaltura MediaSpace
 Practice
 Uploading a file
 Using the whiteboard
 Setting up a poll
 Setting up your layout

14.  Google Hangout is a free alternative to Adobe
Connect if your students need a meeting
room or a tool for collaboration
 http://www.google.com/+/learnmore/hangouts/
 Available on:
 Windows
 Mac
 Tablets (iOS & Android)
 Mobile Devices (iOS & Android)

15.  Uses
 Collaboration on Projects
 Virtual Meeting Spaces
 Share content such as photos and videos
 Group conversations
 Have up to 10 users on a single hangout
 Camera and Microphones can be used
 Can share your screen to present ideas or
assist with something

16.  Create a Google Account
 http://www.google.com/
 Start a Hangout
 http://www.google.com/hangouts/
 Chrome browser is best
 Set up your camera and microphone
 Share your screen

17.  Dropbox
 A cloud-based storage space
 Great for storing class files
▪ Able to share files or folders with anyone
▪ Can collaborate on files with other Dropbox users
 Accessible on the web or a mobile device from
anywhere with internet access
 Can install the client on your computer to sync
your files

18.  Google Drive – http://drive.google.com
 Google Drive is a cloud-based storage space for
users with a Google account
▪ Documents created in Google Docs can be stored and
shared using Google Drive
 Google Docs is a service that allows users to
create, edit, and manage files that were create in
office or with the Docs interface.
▪ Similar to MS Office with limited functionality
▪ Can share your docs for collaboration

19.  WebEx: http://purdue.webex.com
 Kaltura MediaSpace:
http://mediaspace.itap.purdue.edu
 WebEx help at PNC:
https://www.pnc.edu/distance/webex/
 Dropbox
 Set up a Dropbox account: https://db.tt/WMoTuUy
 Google Hangouts:
http://www.google.com/hangouts/
 Google Docs: http://drive.google.com

20. Reach us at:
 pncolt@pnc.edu
 Twitter and Facebook: @PNCOLT
 http://www.pnc.edu/distance for all
workshop notes, links, and training needs