1. +
Toolkit for Digital
Engagement
Ashley Budd & Heather Allen

2. +
Google Hangouts

3. +
Google Hangouts
USE FOR
DO NOT USE FOR

Small group meetings where
one or all participants are online

Meetings with more than 10
people

10 people or less

Events

Video conference calls

1-on-1 interviews or video calls

Appropriate to use with remote
staff, volunteers, faculty members
or someone outside of our
organization

4. +
Examples

5. +
Livestreaming & Recording

6. +
Livestreaming
USE FOR
DO NOT USE FOR

Events where the primary
audience is attending
in-person rather than online

Events where primary audience
is attending online rather than
in-person

Online audience participation
with the live event

Events that offer no online
audience participation and are
not time sensitive.

Newsworthy or time sensitive
events

7. +
Examples

8. +
Recording (Taping)
USE FOR
DO NOT USE FOR

Events that offer no online
audience participation and are
not time sensitive.

Events where the primary
audience is attending
person rather than online

Events that plan to be shared
with an online audience at a later
time

Interviews, internal and external
communications
Time sensitive or newsworthy
events

in-

Interactive events offering live
online participation.

9. +
Examples

10. +
WebEx

11. +
WebEx – Event Center
USE FOR

Events where primary audience
is attending online rather than
in-person

Meetings with 20 or more
people

Meetings of any size if one or
more attending is a
volunteer, faculty member or
someone outside of our
organization
DO NOT USE FOR

Events where the primary
audience is attending
in-person rather than online

12. +
Example

13. +
WebEx – Meeting Center
USE FOR

20 people or less

Collaborative, casual, internal
staff meetings only

Meetings where remote staff
NEED access from a tablet or
smart phone to participate.
DO NOT USE FOR

Meetings that will be attended
by faculty, alumni, volunteers or
anyone outside of the division

14. +
Examples

15. +
Box

16. +
Box
USE FOR

Working on files when you’re
away from your office computer

Collaborating and sharing
documents with others
DO NOT USE FOR

Sharing confidential data that
contains: personal
identifiers, health
information, or credit card
information.

17. +
Example

18. +
Example

19. +
Resources

Google Hangouts –
http://www.google.com/+/learnmore/hangouts/

Livestream Request –
https://secure.www.alumniconnections.com/olc/pub/CEL/event/
showEventForm.jsp?form_id=127855

WebEx – http://cornell.webex.com/

Box – https://cornell.app.box.com/files

20. +
Additional Resources

Google Hangouts Chrome App –
https://chrome.google.com/webstore/detail/hangouts/nckgahad
agoaajjgafhacjanaoiihapd?hl=en

Google Hangouts On Air –
http://www.google.com/+/learnmore/hangouts/onair.html

Google Drive (Google Docs) - https://drive.google.com/

More about how/when to use Box https://cornell.app.box.com/s/3gk8bi5092fw1idp8ojj

21. +
Ask for help!

Hangouts, livestreaming & recording


Keith Hannon (kch95@cornell.edu)


Ashley Budd (ash265@cornell.edu)
Andrew Gossen (andrew.gossen@cornell.edu)
WebEx & Box

Heather Allen (han5@cornell.edu)