This document discusses the configuration and use of SAP's Closing Cockpit tool. It provides an overview of Closing Cockpit, compares it to Schedule Manager, and outlines the 5 step process for setting it up which includes planning, creating templates, building the hierarchy, configuring tasks, and changing templates to executable task lists. Key differences between templates and task lists are also reviewed.
There are many benefits of implementing SAP Project Systems. Explore them, weigh the difference and opt for the better project management system for your organisation.
SAP Overview and Architecture
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https://www.youtube.com/channel/UCJWpmkuzZv-VDUyBGhR8yOw
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View this session from Financials 2015 in Las Vegas. Coming to Europe! www.Financials2015.com
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There are many benefits of implementing SAP Project Systems. Explore them, weigh the difference and opt for the better project management system for your organisation.
SAP Overview and Architecture
Learn SAP: You Tube Channel - Business Consulting
https://www.youtube.com/channel/UCJWpmkuzZv-VDUyBGhR8yOw
Please Like, Comment, Share and Subscribe
Understanding SAP Workflow Development for Purchase Order Process
How to use transaction codes for SAP Workflow Development
Programming in Business Objects for Workflow
Using Workflow Builder to build a Workflow Template
Shell brings Consistency, Efficiency, and Transparency to the Global Financia...SAP Solution Extensions
As one of the largest corporations in the world, Shell coordinates activities across hundreds of companies worldwide, which makes closing the books a challenge. To streamline and automate the handling of over 30,000 closing-related tasks each month, Shell worked with SAP to deploy the SAP® Financial Closing cockpit and SAP Central Process Scheduling application by Redwood. The result? A financial close process that runs with greater consistency, efficiency, and transparency.
Overcoming the Top 7 Intercompany Accounting Challenges in SAP ERP FinancialsSAPinsider Events
View this session from Financials 2015 in Las Vegas. Coming to Europe! www.Financials2015.com
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This session will outline and provide resolutions for the seven most common intercompany accounting challenges that companies face within the areas of sale of products, charge of services, AP/AR reconciliation, profit elimination, assets transactions, and month-end closings. By attending you will receive:
- Practical examples on the most effective ways to use standard functionality of SAP ERP, SAP BusinessObjects BI, and SAP HANA to alleviate these issues
- Examples of overcoming difficulties in implementing asset transactions across borders, such as purchase and leasing
- Alternatives to performing inter-company profit elimination
- Lessons for configuring and running your month-end close
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2. Agenda
• Over view of Closing cockpit
• Comparison of closing cockpit with
Schedule manager
• Configuration of closing cockpit
• Execution of closing cockpit ( Demo)
• Q&A
3. Closing Cockpit
• One common status tracking mechanism
• Common templates and guidelines that
every one can use
• Ability to assign roles and responsibilities
for each task
• Dependency information related to closing
process
4. Availability of Closing Cockpit
• ECC 5.0
• ECC 6.0
• Not available in earlier versions of R/3
• Migration from Schedule Manager to Closing
Cockpit possible, although there is no SAP
standard available for such migration
• SAP supports both Schedule Manager and
Closing Cockpit as of now. Future direction
towards Closing Cockpit.
5. Schedule Manager Vs Closing
Cockpit
• Schedule Manager is also available in R/3, while Closing
Cockpit is available in ERP 2005 and Net Weaver 7.1
onwards.
• Closing Cockpit is more attuned to the present day ERP
closing process per se and is an extension of the
schedule manager
• Closing Cockpit is based on the concept of Central
Process Scheduler (CPS)
• Closing Cockpit is the latest functionality introduced in
SAP ERP 2005 and similar to Process Chain in Net
weaver.
• Schedule Manager is client based, while Closing Cockpit
can be used across multiple instances.
• Closing Cockpit can also be used for Planning, while
such facility is not available in SM.
6. Month-End Closing Processes
• Opening of new posting period by vendor, customer,
assets and GL.
• Final goods issue
• Final invoice posting
• Depreciation run
• Settlement of assets under construction (AuC) to assets
• Cost assessments and distributions
• Accruals and provisions.
• Salary journals
• Currency Revaluation
• Reconcile ledgers
• Consolidation activities
• Budgetary cycle administration.
8. Components of Closing Cockpit
• Organizational Hierarchies (Company Codes,
Controlling Area, Operating Concern, etc)
• Task List template (Preconfigured templates
available)
• Task Lists: Derived from template and extremely
crucial for successful definition of the month-end
close.
• Dependencies between the tasks
• Monitor
• Detailed information
9. 5 steps for setting-up Closing
Cockpit
• Conduct Planning and Research
• Create the basic template data
• Build the closing template hierarchy
structure
• Configure individual tasks
• Change the template to an executable
task list
10. Step 1: Conduct Planning and
Research
• Understanding the existing closing process from
start to end
– Tasks to be performed
– The order of performing the tasks
– Who owns the task
– Who executes the task
– Who reviews and approves the results after the task
is completed
– How long the task takes to complete (run time)
– The post-close audit requirements
11. Step 2: Create a basic template
data
• Provides formal structure for the organizational
hierarchy, closing tasks in the form of lists, and
ownership of the task by identifying the
individual task owners.
• Controlling the order of precedence or sequence
of the individual task execution.
• By configuring the Closing Cockpit template, you
set up the basic closing model that the system
copies to a date-specific task list during the
closing process.
• Configuration T.code: CLOCOC
12. Step 3. Build the closing template
hierarchy structure
• Starts with the construction of a hierarchy
of task folders
• Then assign organizational structures to
the created task folders.
13. Step 4. Configure individual tasks
• Initial decisions to consider the nature of tasks, who is responsible,
and what organizational structures the task affects.
• If a task is required that affects all organizational structures within a
client, you should configure it and attach it to a folder in which
you’ve assigned all controlling areas.
• Finally, consider those tasks that are relevant only for the individual
company codes. Configure and assign tasks to the individual folders
in which you have formally assigned individual company codes.
• The first section of the task configuration screen requires the names
of the task (text entry), task owner (responsible block), and
responsible party who executes the actual task.
• Identify the actual type of task. Within this option, you need to set
individual tasks as actual programs with no variant assigned,
programs with job variants assigned, transaction codes, memo
entries, flow definitions, or remote tasks using CPS.
14. Differences between various task
types
• Program without variant
• Program plus a job variant assigned
• Transaction
• Remote task using CPS
15. Step 5. Change the template to an
executable task list
• Now that you have completed the template you can copy the
template into an executable form or a date-specific task list.
• You also need to identify the Closing Type (in this example
monthly [M]), Posting Period (11), Fiscal Year (2008), task list
Status (Released), and the person responsible for the task list.
• After you copy the template to a date-specific task list and set the
status to Released, it becomes executable and the system
schedules the individual task to exact calendar days and day-
specific time frames.
16. Note
• Although it is possible to set up multiple task lists
tied to different dates, the status setting controls
when the task list becomes executable. You can
only execute the task list after the task list owner
changes the status to Released. If you choose
to set up multiple task lists for an entire year,
you would only set the single task list that you
would use for a particular month to Released.
You could review all other date-specific task
lists, but could not execute them. Other task list
status settings are: Not Released, Released,
Active, and Closed.
17. Differences Between Templates
and Task Lists
• Templates allow for configuration of various tasks but
cannot execute any task. The task list is not configurable
but allows for the execution of the various tasks.
• Task lists are copies of single cockpit templates. You
should configure cockpit templates to allow for repeated
use, with little or no changes from period to period.
• You configure tasks within the template and cannot
change them within the task list
• You initially schedule tasks within the template, but you
can reschedule them within the task list if required
• It is possible to create sequences of date-specific task
lists by selecting the menu option Create Task Lists.
This is useful if you wish to create an entire year’s worth
of task lists at one time.
18. Notes
• For delivering the Closing Cockpit
successfully, you need to have a clear
understanding of the current closing
routines, the required tasks, who is
responsible for each task, which tasks
when executed should affect which level
of the organization, and finally a clear
process for review and documentation.